Secretary Jobs in Irvine, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
- San Juan Capistrano, CA (16 miles from Irvine, CA)
- moments ago
- San Juan Capistrano, CA (16 miles from Irvine, CA)
- moments ago
Admin Assistant 3.8 3.8 out of 5 stars San Juan Capistrano, CA 92675 $22 - $25 an hour - Temp-to-hire AppleOne 3,220 reviews $22 - $25 an hour - Temp-to-hire We're looking for an experienced...
Senior Staff/School Clerk (Bilingual Preferred) El Modena High School (OPEN TO OUSD EMPLOYEES ONLY)
- Orange, CA (6 miles from Irvine, CA)
- moments ago
- Orange, CA (6 miles from Irvine, CA)
- moments ago
Senior Staff/School Clerk (Bilingual Preferred) El Modena High School (OPEN TO OUSD EMPLOYEES ONLY) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees...
- Huntington Beach, CA (14 miles from Irvine, CA)
- moments ago
- Huntington Beach, CA (14 miles from Irvine, CA)
- moments ago
un Personal Assistant Needed (Huntington Beach) image 1 of 1 compensation: Up to $25 per hour Hi - I'm a late 50's mostly normal guy originally from NY who desperately needs to move beyond...
School Secretary I (Niguel Hills Middle School)
- Orange, CA (6 miles from Irvine, CA)
- moments ago
- Orange, CA (6 miles from Irvine, CA)
- moments ago
School Secretary I (Niguel Hills Middle School) Requirements / Qualifications Answer all questions completely and accurately. Failure to fully complete application may result in disqualification....
- Monarch Bay, CA (18 miles from Irvine, CA)
- 1 hour ago
- Monarch Bay, CA (18 miles from Irvine, CA)
- 1 hour ago
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information...
Senior Staff/School Clerk - Canyon High School (OPEN TO OUSD EMPLOYEES ONLY)
- Orange, CA (6 miles from Irvine, CA)
- 1 hour ago
- Orange, CA (6 miles from Irvine, CA)
- 1 hour ago
Senior Staff/School Clerk - Canyon High School (OPEN TO OUSD EMPLOYEES ONLY) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees of this school...
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 hours ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 hours ago
un Part Time Office Assistant (Santa Ana) compensation: 18-20/hr We are a construction company looking for a part time office assistant. The position is part time to start and may become full time...
Office Assistant IV -Woodbridge HS- 40 Hours/ 10 Months (Current Employees)
- Orange, CA (6 miles from Irvine, CA)
- 2 hours ago
- Orange, CA (6 miles from Irvine, CA)
- 2 hours ago
Office Assistant IV -Woodbridge HS- 40 Hours/ 10 Months (Current Employees) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees of this school...
School Clerk II (San Clemente High School)
- Orange, CA (6 miles from Irvine, CA)
- 2 hours ago
- Orange, CA (6 miles from Irvine, CA)
- 2 hours ago
School Clerk II (San Clemente High School) Requirements / Qualifications Answer all questions completely and accurately. Failure to fully complete application may result in disqualification....
- Pomona, CA (17 miles from Irvine, CA)
- 2 hours ago
- Pomona, CA (17 miles from Irvine, CA)
- 2 hours ago
TITLE Business Office Assistant EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color,...
Health Office Assistant And Health Office Assistant-Bilingual (Spanish)
- Rowland Heights, CA (18 miles from Irvine, CA)
- 6 hours ago
- Rowland Heights, CA (18 miles from Irvine, CA)
- 6 hours ago
At Rowland, we believe all employees regardless of title have an important role to play in the preparation of our students. We have developed a comprehensive, broad-based instructional program...
Office Assistant III - Roosevelt High School
- Norco, CA (16 miles from Irvine, CA)
- 6 hours ago
- Norco, CA (16 miles from Irvine, CA)
- 6 hours ago
The Corona-Norco Unified School District is the largest school district in Riverside County and the seventh-largest district in California. The success of our students is a direct result of our...
Administrative Assistant, Finance
- Costa Mesa, CA (10 miles from Irvine, CA)
- 6 hours ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 6 hours ago
Job Description You will provide support to three finance leaders based in Costa Mesa, CA. This role will report to an SVP of Finance. The ideal candidate will have proven experience supporting...
Office Assistant IV - 40 Hours/10 Months (Outside Candidates)
- Irvine, CA
- 6 hours ago
- Irvine, CA
- 6 hours ago
The Irvine Unified School District comprises a diverse population of more than 36,000 PK-12 students in one early childhood learning center, 24 elementary schools, five K-8 schools, six middle...
Office Assistant II - Human Resources SHORT TERM 8/30-12/19
- Brea, CA (14 miles from Irvine, CA)
- 6 hours ago
- Brea, CA (14 miles from Irvine, CA)
- 6 hours ago
Mission Statement: We are a devoted educational community that develops our students to become local and global influencers through dynamic learning experiences. See attachment on original job...
Demographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Irvine, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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