Secretary Jobs in Irvine, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Office Assistant I, Educational Services (Expanded Learning Program) 35-26-27
- Tustin Unified School District
- Tustin, CA (4 miles from Irvine, CA)
- 18 hours ago
- Tustin, CA (4 miles from Irvine, CA)
- 18 hours ago
The mission of the Tustin Unified School District, a learning community rich in heritage and committed to a tradition of excellence, is to ensure that each student optimizes individual achievement...
In PersonClassified Substitute Positions - Paraeducator, Office Assistant, Custodian, Security
- Corona-Norco Unified
- Norco, CA (16 miles from Irvine, CA)
- 18 hours ago
- Norco, CA (16 miles from Irvine, CA)
- 18 hours ago
The Corona-Norco Unified School District is the largest school district in Riverside County and the seventh-largest district in California. The success of our students is a direct result of our...
In PersonFront Desk / Administrative Assistant
- AppleOne
- Costa Mesa, CA (10 miles from Irvine, CA)
- 21 hours ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 21 hours ago
Location: Costa Mesa, CA (100% Onsite) Employment Type: Direct Hire Pay: $28$30/hour (Approx. $60,000 annually) Schedule: MondayFriday, 8:00 AM 4:00 PM About the Role We are seeking a professional...
In Person- City of Brea
- Brea, CA (14 miles from Irvine, CA)
- 23 hours ago
- Brea, CA (14 miles from Irvine, CA)
- 23 hours ago
***There are currently two (2) vacancies. One (1) full-time position assigned to the City Manager's Office in the Management Services Department and One (1) full-time position assigned to the...
In PersonQuickBooks and Office Assistant
- Anaheim, CA (13 miles from Irvine, CA)
- 1 day ago
- Anaheim, CA (13 miles from Irvine, CA)
- 1 day ago
We are hiring an office employee to work with QuickBooks and handle general office tasks such as filing, organizing paperwork, data entry, bank visits, and administrative support. The candidate...
In Person- Hacienda Heights, CA (22 miles from Irvine, CA)
- 1 day ago
- Hacienda Heights, CA (22 miles from Irvine, CA)
- 1 day ago
Part time office assistant with real estate and property management experience to work for small mom and pop property owners a few hours per week at home office in Hacienda Hts. Rentals are in...
In Person Part Time- MasTec Inc
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
Overview Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs,...
In PersonWe are seeking a highly organized, discreet, and proactive Personal Assistant to support the Estate Manager in the daily operations of a private estate. This position requires exceptional...
In Person- Health Advocates Network, Inc.
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
Benefits We Offer: Comprehensive health, prescription, dental, vision, life, and disability plans Competitive pay rates Referral opportunities? Refer a friend & Cash in! Travel reimbursement and...
In PersonSecretary-Elementary & NVHS Principal (26-31)
- Jurupa Unified
- Jurupa Valley, CA (24 miles from Irvine, CA)
- 1 day ago
- Jurupa Valley, CA (24 miles from Irvine, CA)
- 1 day ago
Jurupa Unified School District SECRETARY - ELEMENTARY AND NVHS PRINCIPAL DEFINITION Under direction to act as receptionist in providing information and communications for an elementary school; maintains...
In Person- Healius Ltd
- Orange, CA (6 miles from Irvine, CA)
- 1 day ago
- Orange, CA (6 miles from Irvine, CA)
- 1 day ago
Job reference: #21106 Brand: Lumus Imaging Location: Orange Work type: Full Time (Permanent) About us At Lumus Imaging, we are passionate about caring for your health and wellbeing at every stage...
In Person- Walker Manufacturing Group LLC DBA Walker West LLC
- Ontario, CA (22 miles from Irvine, CA)
- 1 day ago
- Ontario, CA (22 miles from Irvine, CA)
- 1 day ago
Perform accurate data entry and management of various information into databases and spreadsheets. Assist in maintaining company records and providing general administrative support. Contribute to...
In PersonPart-Time Office Assistant - $20-$25hr - Hiring Immediately
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 days ago
We are a growing company looking for a reliable and motivated Office Assistant to join our team. This is a great opportunity for someone who enjoys customer service, administrative work, and being...
In Person Part Time- Mariana Sanchez
- Stanton, CA (14 miles from Irvine, CA)
- 2 days ago
- Stanton, CA (14 miles from Irvine, CA)
- 2 days ago
advancement opportunities Employee wellness programs Supportive and collaborative work environment Job Information Job Title: Administrative Assistant Department: Administrative Support SOC Code: 43-6014 (Secretaries...
In PersonTemp Administrative Assistant III
- Western University of Health Sciences
- Pomona, CA (17 miles from Irvine, CA)
- 2 days ago
- Pomona, CA (17 miles from Irvine, CA)
- 2 days ago
Temp Administrative Assistant III Western University of Health Sciences - 4.2 Pomona, CA Job Details Full-time $27.85 an hour 1 day ago Benefits Paid time off Retirement plan Qualifications...
In Person TemporaryDemographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Irvine, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Reimbursement
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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