Secretary Jobs in California
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Summer Intern - Office Assistant
- Mutual of Omaha Mortgage
- San Diego, CA
- moments ago
- San Diego, CA
- moments ago
Summer Intern - Office Assistant Assignment Duration: 60 Days Location: Onsite - San Diego Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a...
In Person Internship- Mutual of Omaha Mortgage
- San Diego, CA
- moments ago
- San Diego, CA
- moments ago
Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our...
In PersonOffice Assistant I/II - Spanish Bilingual
- County of Colusa
- Colusa, CA
- 1 hour ago
- Colusa, CA
- 1 hour ago
Have you always had a passion for helping others? Do you enjoy being actively involved in helping families achieve positive outcomes that make their lives better? Then Colusa County Department of...
RemoteOutpatient Clinic Office Assistant
- County of Sonoma (CA)
- Santa Rosa, CA
- 1 hour ago
- Santa Rosa, CA
- 1 hour ago
Do you have excellent communication and organizational skills? Join the Department of Health Services as our Outpatient Clinic Office Assistant! Starting salary up to $36.26/hour ($75,678/year)...
In Person- City of San Luis Obispo
- San Luis Obispo, CA
- 1 hour ago
- San Luis Obispo, CA
- 1 hour ago
If you are selected for interviews, they will take place in person on Tuesday, July 7, 2026, so please hold that date. The current position is within the Administration ( City Clerk's Office )...
In PersonAdministrative Assistant to Lower and Middle School
- Westridge School for Girls
- Pasadena, CA
- 2 hours ago
- Pasadena, CA
- 2 hours ago
At Westridge, a forward-thinking independent girls school for grades 4-12 located in Pasadena, California, students have the space to develop the skills and confidence needed to draft their own...
In PersonRetail + Administrative Assistant (Part-Time) Were looking for a grounded, heart-centered, creative, team player to join our magical space. The Healing Portal is more than just a Wellness Center &...
In Person Part TimeOffice Assistant / Dispatcher / Administrative Support
- Victorville, CA
- 7 hours ago
- Victorville, CA
- 7 hours ago
Now Hiring: Office Personnel for Growing Trucking Company Are you organized, detail-oriented, and ready to join a fast-paced industry? Our established trucking company is looking for reliable and...
In Person Full TimeAbout SHBA Capital SHBA Capital is a startup boutique financial services firm. We work directly with our clients and a network of financial institution partners, and we move at the pace of a...
In PersonSenior Administrative Assistant - Westside Mental Health Office
- The People Concern
- Santa Monica, CA
- 7 hours ago
- Santa Monica, CA
- 7 hours ago
Role: Senior Administrative Assistant Reports to: Director, Clinical Training and Administration Program: 1303- FSP Department: Mental Health Location: Westside Mental Health Office - 1749 14th...
In Personrequesting student to drive injured lady for med appointment, personal organization, basic computer skills. 18 per hour, flexible hrs. as needed. not a full time job. Good for a student, kindly...
In PersonAdministrative Assistant - Breast Center
- Providence Health
- Santa Monica, CA
- 7 hours ago
- Santa Monica, CA
- 7 hours ago
The Outpatient Clinics Administrative Assistant provides a wide variety of administrative and clerical support as needed. Maintains a positive and professional image when interacting with...
In PersonOffice work, computer knowledge necessary, retail sales, web sales, shipping and receiving resume necessary Must deal well with customers. Mon. -Fri 8 to 4:30 Full time will discuss salary on...
In PersonJOB DUTIES: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such...
In PersonSeasonal & Regular Administrative Assistant Top Seller - La Jolla University Town Center
- Nordstrom
- La Jolla, CA
- 8 hours ago
- La Jolla, CA
- 8 hours ago
The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day. A day in a Life Support salesperson to...
In Person TemporaryDemographic Data for California
Moving to California? Find some basic demographic data about California below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in California
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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