Secretary Jobs in California
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Estate Plan, Probate, Trust Administration, Conservatorship Law Firm in the South Bay Area seeks to add a full time Legal Secretary....
Accounting & Administrative Assistant
- Ranch Fence Inc.
- Mariposa, CA
- 6 days ago
- Ranch Fence Inc.
- Mariposa, CA
- 6 days ago
Looking to be part of a solid team and put your organizational and number skills to good use? Ranch Fence Inc. is hiring an Accounting & Administrative Assistant to support our busy Mariposa, CA...
A small defense law firm based in Chatsworth, CA, is seeking a Legal Assistant (Full or Part-time) with 3 -5 years of experience to join our team. Potential candidate must have excellent...
Litigation Paralegal / Legal Assistant IV Supporting US Attorney's Office
- FSA Federal
- Sacramento, CA
- 14 days ago
- FSA Federal
- Sacramento, CA
- 14 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Administrative Assistant 3 Fresno, CA, Job ID 80028 University of California Agriculture and Natural Resources Job Description Under general direction works on operational and/or procedural...
Administrative Assistant/Receptionist/CSR in-Office
- Rancho Cordova, CA
- 4 hours ago
- Rancho Cordova, CA
- 4 hours ago
Office Administrative Assistant/Receptionist (full-time, 30-40 hours/week) - misc. receptionist, administrative and customer service duties in support of four insurance agents in Gold River...
Looking for a bright, reliable and creative Personal Assistant to assist with vacation rental bookings, guest and personal support and social media marketing. This role is focused on online...
Seeking a part time secretary who can also do bookkeeping. Job may evolve into full-time....
Administrative Assistant Department: Compliance Reports To: BSA Officer SUMMARY To provide primary support to Compliance Department along with all functional departments including internal audit,...
Medical Receptionist LocationRemote, CA 0 Date PostedAugust 11, 2025 Job ID13370 Employment TypeContract To Hire Pay rate$44/hour Scion Staffing has been engaged to conduct a search for a Medical...
Remote WorkAdministrative Assistant 3#25-74022 $23.96-$25.78 per hour Mountain View, CA All On-site Job Description Our Client, an Automotive company, is looking for an Administrative Assistant 3 for their...
SCHOOL OFFICE ASSISTANT II (Florence Markofer Elementary School)
- Elk Grove, CA
- 7 hours ago
- Elk Grove, CA
- 7 hours ago
SCHOOL OFFICE ASSISTANT II (Florence Markofer Elementary School) Employer Elk Grove Unified School District Location Elk Grove, CA, US Salary Competitive categories Employer Elk Grove Unified...
School Office Assistant - Roeding Elementary - 7 Hours
- Fresno, CA
- 7 hours ago
- Fresno, CA
- 7 hours ago
School Office Assistant - Roeding Elementary - 7 Hours 4.0 4.0 out of 5 stars 2309 Tulare Street, Fresno, CA 93721 $21.23 - $25.97 an hour - Full-time Fresno Unified School Distrcit 311 reviews...
un Part-Time Litigation Legal Secretary (Folsom) compensation: DOE employment type: experience level: mid level job title: Litigation Legal Secretary Folsom Law Firm is looking for an experienced, part-time...
Administrative Assistant - Central Staffing - Part Time/Days
- Madera, CA
- 7 hours ago
- Madera, CA
- 7 hours ago
body p SUMMARY: Working under general supervision, the Administrative Assistant I is accountable for general administrative support for a department or a group of professionals. Collects,...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in California
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Word Processing
- Front Office
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Secretary Related Career Advice Articles
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »