Temp Administrative Assistant III

Temp Administrative Assistant III Western University of Health Sciences - 4.2 Pomona, CA Job Details Full-time $27.85 an hour 1 day ago Benefits Paid time off Retirement plan Qualifications Computer operation Faculty collaboration High school diploma or GED Desktop applications Productivity software Full Job Description Under the general direction of the Department Chair, the Temp Administrative Assistant III coordinates and implements an efficient office system for the Department of Physical Therapy Education. Performs administrative assistant work of average difficulty, involving independent judgment, for the Chair, Manager, and faculty of the Department. Knowledge, Skills and Abilities Skill: Good computer and Microsoft Office software skills necessary in order to set up document formats, and any other software programs required by this position. Good verbal and written communication skills. Must be able to effectively interact with faculty, staff, administration, students, healthcare professionals, and outside contacts. Ability to communicate with others in person, by telephone, and by E-mail. Ability to: Ability to work in a fast-paced environment with multiple tasks and be flexible in job assignments. Ability to handle detail-oriented assignments with accuracy and maintain confidentiality. Demonstrate a commitment to working in an organization that values and promotes humanism. Required Qualifications Education: High school diploma or equivalent. Any combination of education, training or experience that provides the required knowledge, skills and abilities. Experience: 2 years of administrative experience or 2 years of experience in a healthcare education program. Preferred Qualifications Experience: Previous experience working in an office setting at a college or university. Essential Job Duties Key Responsibilities Assists with correspondence, reports, meetings and general responsibilities related to the Department of Physical Therapy Education. Assists faculty with LMS system, exams/quizzes through Exam Soft. Creates and maintains files for curriculum and student files/documentation. Provides support to department by scanning, managing AV requests, coordination & collation of evaluations of guest speakers, class and room scheduling, textbook adoptions (student, faculty and desk top ordering), and work orders. Assisting with events within the PT department. Key Responsibilities Responsible for archiving courses and assisting faculty with LMS needs. Assists the Admission's Committee with interview activities. Maintains and coordinates inventory of equipment for the Department of Physical Therapy Education. Maintains check out logs for DPTE equipment. Key Responsibilities Assists with accreditation paperwork and on-site materials. Take meeting minutes as needed. Key Responsibilities Performs other duties as assigned. Posting Details Continued Work Schedule M-F; 8 AM - 5 PM, some evenings and weekends as needed for events. Working at WesternU We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, Our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU's core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale Minimum $27.85 Hourly Maximum $27.85 Hourly Physical Demands Physical Demands Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Posting Information Posting Number TC00513 Posting Date 05/29/2026 Close Date 05/29/2027 Open Until Filled No Conditions of Employment - Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Pay Transparency Act Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. Applicant Documents Required Documents Resume Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Optional Documents Cover Letter Additional Applicant Document