Administrative Assistant

Job Summary

We are seeking a detail-oriented Administrative Assistant for a direct hire opportunity in Burbank, CA with a mission-driven nonprofit charitable organization. This full-time role is ideal for an organized administrative professional with 1-2 years of experience who enjoys supporting leadership, coordinating office operations, assisting with events, and helping teams stay organized and effective.

The Administrative Assistant will work closely with the Executive Director and core staff across administration, finance, operations, human resources, communications, development, and volunteer coordination. This is a great opportunity to join a collaborative, purpose-focused environment where your work directly supports programs that expand access to quality music education for children, regardless of socio-economic status.

This organization offers a positive, team-oriented culture with supportive leadership, meaningful community impact, and the opportunity to build broad administrative experience across multiple nonprofit functions.

Key Responsibilities

- Support day-to-day office operations, including phone coverage, visitor assistance, mail coordination, supply inventory, calendar management, scheduling, errands, database entry, and administrative projects.
- Assist the Executive Director with calendar management, meeting agendas, notetaking, event coordination, and general administrative support.
- Coordinate office space, facility needs, vendors, contractors, in-kind donations, and administrative process improvements.
- Provide support for fundraising, board, community, and donor events, including raffles, silent auctions, correspondence, check-in, refreshments, donation processing, and volunteer coordination.
- Assist with communications-related tasks, including website and intranet updates, flyers, donor thank-you correspondence, social media support, communications analytics, and event materials.
- Support finance, operations, human resources, development, and volunteer management tasks as needed, including recruitment support, onboarding assistance, scheduling, and internal inquiries.

Compensation and Benefits

- Direct hire opportunity.
- Full-time, non-exempt position.
- Salary range: $37,440 to $47,840 per year.
- Location: Burbank, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Skills

Required Qualifications and Skills

- Manage office administration, scheduling, calendars, mail, supplies, vendors, and day-to-day operational support.
- Support executive administration, meeting coordination, agendas, notetaking, and event logistics.
- Assist with nonprofit development, donor correspondence, fundraising events, volunteer coordination, and communications support.
- Collaborate with finance, operations, human resources, development, and program teams on administrative projects.

- 1-2 years of administrative, office support, clerical, nonprofit, or related professional experience.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, calendars, and ongoing projects.
- Professional communication skills with the ability to interact effectively with staff, managers, visitors, vendors, volunteers, donors, schools, parents, and community partners.
- Comfortable supporting events, coordinating logistics, handling correspondence, and assisting with administrative details from planning through follow-up.
- Proficiency with general office technology, data entry, email, calendars, documents, and online administrative tools.
- Ability to maintain confidentiality, exercise sound judgment, solve workflow issues, and support a mission-driven team environment.
- Dependable, proactive, service-oriented, and willing to assist across departments as organizational needs evolve.

Preferred Qualifications

- Experience working in a nonprofit, charitable organization, education-focused organization, arts organization, or community-based environment.
- Experience supporting fundraising events, donor communications, volunteer coordination, or board-related activities.
- Familiarity with website updates, intranet tools, social media support, communications analytics, or marketing materials.
- Interest in music education, youth development, community programs, or mission-driven work.