Personal Assistant to Estate Manager

We are seeking a highly organized, discreet, and proactive Personal Assistant to support the Estate Manager in the daily operations of a private estate. This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is professional, resourceful, adaptable, and thrives on keeping people, schedules, and projects running smoothly.
Schedule Flexibility is required.

Shifts may include:

Morning: 8:00 AM 4:30 PM

Afternoon: 12:30 PM 9:00 PM

Overnight: 9:00 PM 5:30 AM

Travel between local residences and worksites may be required.

Qualifications:

Bachelor's degree or equivalent combination of education and experience.

Valid driver's license and reliable transportation.

Advanced proficiency with Microsoft Office, particularly Outlook and calendar management.

Strong understanding of office procedures, business correspondence, and administrative systems.

Ability to handle confidential and sensitive information professionally.

Physical Requirements.
This role may require:

Sitting, standing, or walking for extended periods.

Occasional bending and lifting of light materials.

Driving between residences, appointments, and worksites.

Ability to perform routine administrative and operational tasks in residential and office environments.

Benefits :
Company-paid medical, dental, and vision insurance for employees 401(k) with employer contribution Paid vacation Flexible Spending Account (FSA)

Why Join Us? This is an opportunity to work in a dynamic private estate environment where no two days are the same. We are looking for someone who takes pride in creating order, anticipating needs, and providing exceptional support while maintaining the highest standards of professionalism and confidentiality.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Key Responsibilities
Working under the direction of the Estate Manager, you will:

Manage calendars, appointments, and scheduling for the Estate Manager and Principal.

Coordinate personal, professional, and medical appointments while resolving scheduling conflicts.

Track tasks, commitments, and deadlines to ensure follow-through on all priorities.

Support daily administrative operations and maintain organized records and documentation.

Coordinate vendors, contractors, and service providers for estate maintenance and projects.

Assist with domestic and international travel planning, including itineraries, transportation, and logistics.

Coordinate with aircraft crews, pilots, and vessel captains as needed.

Ensure travel-related inventories, supplies, and accommodations are prepared and maintained.

Assist family members and associates with scheduling, shopping, and expense tracking.

Support weekly estate inventory processes.

Maintain and manage highly confidential information with the utmost discretion.
Prepare meeting materials, coordinate meeting logistics, and attend events when required.

Build positive working relationships with staff, vendors, contractors, and external partners.
Assist with special projects and additional responsibilities as needed.

What We're Looking For:
Professional, polished, and dependable.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to remain calm and effective under pressure.
Self-motivated with the ability to prioritize and work independently.
Flexible and adaptable to changing schedules and priorities.
High level of discretion, judgment, and attention to detail.