Administrative Assistant to Lower and Middle School

At Westridge, a forward-thinking independent girls school for grades 4-12 located in Pasadena, California, students have the space to develop the skills and confidence needed to draft their own extraordinary story. Since 1913, Westridge has been a leader in girls education, providing an unrivaled learning environment focused on girls academic and personal development. Westridge balances challenging academics and a focus on leadership with a priority on social-emotional wellbeing. Westridge students develop a strong sense of self and a thoughtful consideration of their responsibilities to others and the world. Throughout its long history, Westridge has remained committed to its pioneering legacy so that each girl rises to her full potential and that women collectively rise to gender equity in the fullest sense.

Westridge is seeking an Administrative Assistant to the Lower & Middle School to join our community. Reporting to the Director of Lower & Middle School, the ideal candidate will bring strong organizational and customer service skills to this role. This position provides administrative support to the Director of the Lower & Middle School, the Assistant Director of Lower and Middle School and the Dean of Student Activities and Auxiliary Programs, among other duties.

Specific Responsibilities Include:

• Assists in the day-to-day operations of the lower and middle school divisions
• Provides administrative support for the lower and middle school division office
• Maintains calendars (Veracross and Outlook), answers phone, files, takes minutes at division meetings and CASC
• Oversees lower and middle school communications sends or creates mailings (primarily electronic mail and some letter communication)
• Supports all lower and middle school events (scheduling, communication and coordination)
• Responsible for communications with parents as needed
• Oversees grade level pages on Veracross and maintain the web page for the division including soliciting and developing content
• Responsible for textbook and supply orders
• Works closely with the Dean of Student Activities and Auxiliary Programs to help arrange for transportation and collect permission slips for field trips. Works closely with the Health and Wellness office for student health information or needs for day field trips, retreats or class trips
• Responsible for monthly expense reports and tracks budget expenditures; works with teachers to ensure timely return of receipts
• Arranges for substitutes, including logging in to Teachers on Reserve to confirm substitute payment. Manages an in-house substitute list.
• Oversees all needs for parent conferences
• Miscellaneous duties as assigned (for example, support for Progress Reports and teacher directed events)
• Assists with the day-to-day administrative needs during Tiger Camp, including answering phones and responding to parent emails and negotiating early dismissals and late arrivals.

Qualifications

• Bachelors Degree preferred
• 3-5 years administrative experience preferred
• Previous experience working with upper elementary (grades 4-8) students, preferable in an all-girls environment
• Excellent project management and organizational skills.
• Ability to embrace a collaborative work style and interact in a positive and proactive manner with all school constituencies.
• Strong interpersonal, written, and oral communication skills, with the ability to prioritize tasks.
• Possess a strong commitment to the mission and vision of Westridge School

Salary

This is a permanent, full-time, non-exempt position and is eligible for Westridges comprehensive benefits package that includes paid time off, medical, vision, dental, and generous 403b retirement options. Salary range is between $31.25/hr and $36.05/hr, depending on experience.

Schedule : 40 hours per week as follows: Monday- Friday with flexibility to work different shifts (including early mornings and evenings) and weekends when necessary. This is NOT a remote position. Some travel may be required.

To Apply

Send cover letter, resume, and references to .... Include Assistant to Lower & Middle School in the subject line.

Westridge School is an equal opportunity employer. Applicants are evaluated without consideration of race, color, religion, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other characteristic protected by applicable law. For more information: www.Westridge.org .