Front Desk / Administrative Assistant

Location: Costa Mesa, CA (100% Onsite)
Employment Type: Direct Hire
Pay: $28$30/hour (Approx. $60,000 annually)
Schedule: MondayFriday, 8:00 AM 4:00 PM

About the Role
We are seeking a professional and detail-oriented Front Desk / Administrative Assistant to join a well-established nonprofit organization. This role is ideal for someone who enjoys being the first point of contact, supporting office operations, and assisting with membership, donation, and event-related activities.

Key Responsibilities
Front Desk & Office Administration

Manage front desk operations, including answering phones, greeting visitors, and responding to general inquiries
Coordinate meeting schedules, prepare agendas, and assist with meeting notes
Maintain office supplies and coordinate vendors for facility needs
Handle incoming and outgoing mail, including donations and correspondence
Schedule conference rooms and assist with basic office coordination
Serve as the main point of contact for office maintenance and vendor requests

Membership & Donation Support

Process membership applications and donations
Maintain and update records within CRM systems (Raisers Edge or similar)
Track donations, perform data entry, and support reporting functions
Assist with member communications and basic email tracking
Provide backup support to the Membership Coordinator as needed

Program & Event Support

Assist with event preparation, tracking materials, and vendor coordination
Maintain records for auction items, scholarship programs, and related initiatives
Support occasional events (23 times per year, evenings or weekends as needed)

Team Support

Collaborate with multiple departments across the organization
Maintain strict confidentiality and data accuracy
Support additional administrative tasks and special projects

Qualifications

35 years of administrative, front desk, or office support experience
Experience in nonprofit, membership, or customer-facing roles preferred
Familiarity with CRM systems (Raisers Edge or similar) preferred
Proficiency in Microsoft Office (Excel, Outlook, Word), Adobe, and Zoom
Strong organizational, multitasking, and communication skills

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Proficiency in Microsoft Office (Excel, Outlook, Word), Adobe, and Zoom
35 years of administrative, front desk, or office support experience