Secretary Jobs in Costa Mesa, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
- Fidelity National Financial
- Irvine, CA (4 miles from Costa Mesa, CA)
- 4 days ago
- Fidelity National Financial
- Irvine, CA (4 miles from Costa Mesa, CA)
- 4 days ago
Join Our Team as a Legal Assistant at Fidelity National Financial! Are you looking for a challenging and rewarding career in the legal industry? Look no further! Fidelity National Financial is...
Experienced Legal Secretary: family law and civial litigation; one attorney office
- Eugene Zech, Attorney at law
- Newport Beach, CA (3 miles from Costa Mesa, CA)
- 10 days ago
- Eugene Zech, Attorney at law
- Newport Beach, CA (3 miles from Costa Mesa, CA)
- 10 days ago
The ideal candidate will have experience in trial preparation, legal document preparation, civil procedure, subpoenas, business litigation, and pre-litigation....
Bilingual Personal Injury Legal Assistant
- Irvine, CA (10 miles from Costa Mesa, CA)
- 3 hours ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 3 hours ago
Key Responsibilities: As a Legal Assistant, you will be involved in all aspects of pre-litigation personal injury cases - from inception to settlement....
Customer Support Administrative Assistant
- Lake Forest, CA (12 miles from Costa Mesa, CA)
- 8 hours ago
- Lake Forest, CA (12 miles from Costa Mesa, CA)
- 8 hours ago
un Customer Support Administrative Assistant (Irvine) Apollotek International compensation: Range from $37,000 - $55,000 employment type: experience level: entry level job title: Customer Support...
Administrative Office Assistant Medical Marijuana Doctor Office
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 9 hours ago
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 9 hours ago
un Administrative Office Assistant Medical Marijuana Doctor Office (garden grove) compensation: 20 employment type: job title: administrative assistant Seeking an assistant to work 24 hours a week...
- Newport Beach, CA (7 miles from Costa Mesa, CA)
- 12 hours ago
- Newport Beach, CA (7 miles from Costa Mesa, CA)
- 12 hours ago
Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and...
Temporary Night Shift Emergency Department Admin Assistant University of California Irvine
- Irvine, CA (10 miles from Costa Mesa, CA)
- 17 hours ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 17 hours ago
The Emergency Department secretary/monitor technician provides clerical support to the nurses, physicians, and Department Director....
Office Assistant IV - 25 Hours/10 Months - 2025-2026 School Year (Outside Candidates)
- Orange, CA (8 miles from Costa Mesa, CA)
- 1 day ago
- Orange, CA (8 miles from Costa Mesa, CA)
- 1 day ago
Office Assistant IV - 25 Hours/10 Months - 2025-2026 School Year (Outside Candidates) About the Employer The Irvine Unified School District comprises a diverse population of more than 36,000 PK-12...
Administrative Assistant 826391
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
Administrative Assistant 826391 Irvine, CA 92612 Posted: 06/11/2025 Job Category: Office Clerical and Administration Job Number: 826391 Pay Rate: $25 - $30 per hour Job Description Job Title:...
Admin Assistant I - 40 Hours/Week - Education Services (Outside Candidates)
- Orange, CA (8 miles from Costa Mesa, CA)
- 1 day ago
- Orange, CA (8 miles from Costa Mesa, CA)
- 1 day ago
Admin Assistant I - 40 Hours/Week - Education Services (Outside Candidates) About the Employer The Irvine Unified School District comprises a diverse population of more than 36,000 PK-12 students...
Admin Assistant/Travel Coordinator
- Stanton, CA (9 miles from Costa Mesa, CA)
- 1 day ago
- Stanton, CA (9 miles from Costa Mesa, CA)
- 1 day ago
Administrative Assistant - Travel Coordinator Location: Garden Grove, CA Salary: Up to $70,000 Employment Type: Direct Hire | Full-Time MUST have Travel coordinating experience at a minimum for 2...
Administrative Assistant - Administration
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
Salary Range: $23.6300 - $36.5100 /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education. Primary Duties and Responsibilities The...
About the Employer The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28...
Administrative Assistant 826434
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 1 day ago
Administrative Assistant 826434 Irvine, CA 92614 Posted: 06/12/2025 Job Category: Office Clerical and Administration Job Number: 826434 Pay Rate: $26 - $28 per hour Job Description Job Title:...
- Newport Coast, CA (7 miles from Costa Mesa, CA)
- 1 day ago
- Newport Coast, CA (7 miles from Costa Mesa, CA)
- 1 day ago
Office Manager Responsibilities Ensure a professional and welcoming environment for all patients, vendors, and visitors. Perform HR responsibilities for the office. Engage in regular face-to-face,...
Demographic Data for Costa Mesa, CA
Moving to Costa Mesa, CA? Find some basic demographic data about Costa Mesa, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Costa Mesa, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Costa Mesa, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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