Executive Secretary Jobs in Santa Monica, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Gen4 Dental
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 15 hours ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 15 hours ago
We're seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they...
In Person- TalentBurst
- Culver City, CA (5 miles from Santa Monica, CA)
- 17 hours ago
- Culver City, CA (5 miles from Santa Monica, CA)
- 17 hours ago
Executive Assistant II (164949-1) Culver City, CA -90232 12 months Fully onsite Schedule: 9-5. flexible Number and Type of Interviews: 2 interviews- one phone screen with HM and a virtual with the...
In Person- TalentBurst
- Culver City, CA (5 miles from Santa Monica, CA)
- 17 hours ago
- Culver City, CA (5 miles from Santa Monica, CA)
- 17 hours ago
AV Creative Advertising Coordinator Culver City, CA-90232 4+ months Hybrid role (Tues, Wed, Thurs in office/week) The AV Creative Advertising Coordinator will provide broad team support for the...
In Person- Kaiser Permanente
- Pasadena, CA (22 miles from Santa Monica, CA)
- 17 hours ago
- Pasadena, CA (22 miles from Santa Monica, CA)
- 17 hours ago
In addition to the responsibilities listed below, this position is also responsible for proactively organizing department workflow, providing moderately complex administrative support to senior...
In Person- AppleOne
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 23 hours ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 23 hours ago
Job Summary We are seeking an experienced Executive Assistant for a direct hire opportunity supporting the President and CEO of a mission-driven nonprofit charitable organization in Los Angeles,...
In PersonSenior Administrative Coordinator, SOE
- Loyola Marymount University
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 1 day ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 1 day ago
The Senior Administrative Coordinator (SAC) supports the department Chair, Academic Program Directors (APDs), and faculty in all day-to-day department business and operations functions. Areas of...
In PersonExecutive Assistant, Amazon MGM Studios, US Scripted Series Production and Post Production
- Amazon.com Services LLC
- Culver City, CA (5 miles from Santa Monica, CA)
- 1 day ago
- Culver City, CA (5 miles from Santa Monica, CA)
- 1 day ago
We are seeking an Executive Assistant to support the US Series Production and Post Production teams. This position will be responsible for a high volume of tasks, requiring a detail oriented,...
In PersonExecutive Assistant, Creative Marketing
- FOX Entertainment
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
OVERVIEW OF THE COMPANY FOX EntertainmentWith a legacy spanning more than 35 years, FOX Entertainment is one of the worlds most recognizable media brands and a prolific content producer across its...
In PersonExecutive Assistant, Capital Markets
- Jones Lang LaSalle
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We...
In Person- Pasadena, CA (22 miles from Santa Monica, CA)
- 2 days ago
- Pasadena, CA (22 miles from Santa Monica, CA)
- 2 days ago
Executive Assistant Payrate: $25.00/hour Monday- Friday 8am-5pm-Onsite Pasadena, CA About the Role We are seeking a highly organized and proactive temp-hire Executive Assistant to...
In PersonExecutive Administrative Assistant - Human Resources
- City of Santa Monica
- Santa Monica, CA
- 2 days ago
- Santa Monica, CA
- 2 days ago
DEFINITION Performs a wide variety of specialized, complex, and confidential administrative and office support functions in support of the Human Resources Department. SUPERVISION Works under the...
In Person- Century Group
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 2 days ago
Senior Executive Assistant Los Angeles County, CA Contract To Hire Accounting Operations $40/HR to $45/HR 05/28/2026 Century Group is partnering with a client that is seeking a Senior Executive...
In PersonExecutive Assistant, Corporate Strategy & Investor Relations
- The Walt Disney Company (Corporate)
- Burbank, CA (16 miles from Santa Monica, CA)
- 2 days ago
- Burbank, CA (16 miles from Santa Monica, CA)
- 2 days ago
Role Overview The Executive Assistant will provide administrative support to Disneys Corporate Strategy and Investor Relations teams. The role requires the ability to complete a wide variety of...
In Person- Electronic Arts Inc.
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 3 days ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 3 days ago
Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community...
In Person- California State University, Northridge
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 4 days ago
- Los Angeles, CA (14 miles from Santa Monica, CA)
- 4 days ago
Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU...
HybridDemographic Data for Santa Monica, CA
Moving to Santa Monica, CA? Find some basic demographic data about Santa Monica, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Santa Monica, CA
Highest Education Level
Executive Secretarys in Santa Monica, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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