Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant / Business Partner supporting SVP of WTG Marketing
- Cisco
- Milpitas, CA
- 6 hours ago
- Milpitas, CA
- 6 hours ago
The application window is expected to close on: 06/09/2026 Job posting may be removed earlier if the position is filled or if a sufficient number of applications are received. Meet the Team We are...
In PersonExecutive Assistant to the Superintendent
- Lompoc Unified School District (CA)
- Lompoc, CA
- 7 hours ago
- Lompoc, CA
- 7 hours ago
EXECUTIVE ASSISTANT TO THE SUPERINTENDENT POSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCE Salary increase of 1.25 percent, pending Board approval on June 9, 2026 The Ideal...
In PersonExecutive Assistant - Laser Systems Engineering & Operations Division
- Lawrence Livermore National Laboratory
- Livermore, CA
- 7 hours ago
- Livermore, CA
- 7 hours ago
Company Description Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to...
In PersonWhat were looking for At AppFolio, we paddle as one. We ride and make waves together, with a relentless focus on building great products for the way our customers work and live todayand tomorrow....
HybridExecutive Administrative Coordinator
- Marsh & McLennan
- San Diego, CA
- 13 hours ago
- San Diego, CA
- 13 hours ago
Company: Description: Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesnt happen overnight. Its a result of hard work by extraordinary people. The industrys brightest...
In PersonWe're seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they...
In PersonExecutive Assistant II (164949-1) Culver City, CA -90232 12 months Fully onsite Schedule: 9-5. flexible Number and Type of Interviews: 2 interviews- one phone screen with HM and a virtual with the...
In PersonAV Creative Advertising Coordinator Culver City, CA-90232 4+ months Hybrid role (Tues, Wed, Thurs in office/week) The AV Creative Advertising Coordinator will provide broad team support for the...
In PersonIn addition to the responsibilities listed below, this position is also responsible for proactively organizing department workflow, providing moderately complex administrative support to senior...
In Person- University of California Irvine
- Irvine, CA
- 19 hours ago
- Irvine, CA
- 19 hours ago
University of California Irvine Temporary Executive Assistant Req ID: 148241 Payroll Job Title: 004702-EXEC AST 3 CX Location: Los Alamitos, California Organization: UCI Campus Division: Campus...
In Person TemporaryJob Summary We are seeking an experienced Executive Assistant for a direct hire opportunity supporting the President and CEO of a mission-driven nonprofit charitable organization in Los Angeles,...
In PersonCompany: Renewable energy developer and owner Reports to: Owner Location: Hybrid based in Ventura County, Santa Barbara, or nearby (must be able to drive to project sites, the County Recorders...
Hybrid Part TimeExecutive & Personal Assistant (Part-Time, Hybrid)
- Santa Barbara, CA
- 1 day ago
- Santa Barbara, CA
- 1 day ago
Executive & Personal Assistant (Part-Time, Hybrid) Company: Renewable energy developer and owner Reports to: Owner Location: Hybrid based in Ventura County, Santa Barbara, or nearby (must be able...
Hybrid Part TimePart-time Office Manager / Exec Assistant - $60 - $70 / HR (Bay Area)
- San Francisco, CA
- 1 day ago
- San Francisco, CA
- 1 day ago
Seeking a reliable office manager / exec assistant to support a seed staged startup with 16 employees. Able to commute to SF for office management tasks. To apply, please reach out with a...
In Person Part TimePart-time Office Manager / Exec Assistant - $60 - $70 / HR (Bay Area)
- San Francisco, CA
- 1 day ago
- San Francisco, CA
- 1 day ago
Seeking a reliable office manager / exec assistant to support a seed staged startup with 16 employees. Able to commute to SF for office management tasks. To apply, please reach out with a...
In Person Part TimeDemographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Interpersonal Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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