Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
Dental Front Office Coordinator - Experience Required Are you a detail oriented, friendly, organized professional with dental front office experience? Our busy private dental practice is looking...
Job Title: Executive Assistant Great Pay to $80K Location: Lafayette CA. Immediate need for Executive Assistant seeking to work with an Investment firm. The company offers medical, dental and...
Job Summary Reporting to the Director of Resources and Operations (DRO) and receiving work coordination from the Dean, the Executive Assistant (EA) provides essential administrative operational...
Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and...
Executive Assistant, Office of the Chairman
- Santa Monica, CA
- 4 hours ago
- Santa Monica, CA
- 4 hours ago
Lionsgate is currently seeking an Executive Assistant to support the Chief Executive Officer. This role is ideal for a polished and proactive professional who thrives in a fast-paced, dynamic...
Posting Date 04/28/2025601 Hawaii St, El Segundo, California, 90245-4814, United States of America Executive Assistant General Purpose of the Job Under limited supervision from a VP, provides...
Operations Assistant -11-150 -SC/Santa Barbara Hospitality House
- Santa Barbara, CA
- 11 hours ago
- Santa Barbara, CA
- 11 hours ago
Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love...
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
Job Details Job Location : Sacramento Corporate Office - Sacramento, CA Position Type : Full Time Education Level : 2 Year Degree Salary Range : $70000.00 - $75000.00 Salary/year Job Shift : Day...
AC111 - Full-Time Executive/Personal Assistant - San Francisco, CA
- San Francisco, CA
- 14 hours ago
- San Francisco, CA
- 14 hours ago
Overview A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm...
['GSM Virtual Assistants', 'Executive Assistant to the CEO', 'Easy Apply', 'El Segundo, CA', '', '$150K', '\xa0', '(Employer est.)'][]
Department: 106100 R&D Admin Location: San Diego Be a part of a global team that is inspired to make a difference in the lives of people living with rare disease. At Travere Therapeutics, we...
Summary SUMMARY: Under primary general direction of the Chief Operations Officer, the incumbent provides administrative, operational and organizational services primarily to the Chief Operations...
Executive REAL ESTATE Assistant position to perform a variety of administrative duties with potential for GROWTH! Successful Real Estate team in San Diego now seeking growth! Works with the team...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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