Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
Executive Assistant to the Chief of Strategic Development (46809)
- San Jose, CA
- 3 hours ago
- San Jose, CA
- 3 hours ago
Overall Summary The Executive Assistant assigned to the COO or CSD is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Chief Operations...
TrueCare is a trusted healthcare provider serving San Diego and Riverside Counties, offering compassionate and comprehensive care to underserved communities. We are committed to making healthcare...
Responsibilities Under the general direction of the Director of Operations, External Relations & Communications, the Executive Assistant will: Provide executive-level administrative and...
Work Location Orange, California Work Shift Day - 08hrs (United States of America) Why CHOC? At CHOC, we strive to be the leading destination of children's health by providing exceptional and...
Executive Assistant To The Chief Business Official - 8 Hours 12 Months
- Dinuba, CA
- 4 hours ago
- Dinuba, CA
- 4 hours ago
EXECUTIVE ASSISTANT TO THE CHIEF BUSINESS OFFICIAL 7:30 AM - 4:30 PM/ 8 HOURS 12 MONTHS Qualifications: 1. Perform highly responsible and confidential secretarial and administrative assistant...
About the Employer Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California's Central Valley near the banks of the San Joaquin...
Letter of Introduction Three (3) Letters of Recommendation Resume Requirements / Qualifications Job Summary Job Summary The Executive Assistant to the Superintendent/Human Resources Specialist is...
Position/Title: Executive Assistant Department: Administration Supervisor: CEO/VP of Sales/VP of Business Operations FLSA Status: Non-Exempt About the Company: Valencia Technologies is a...
EXECUTIVE ASSISTANT IN WEST SACRAMENTO, CA, USA! Date Posted: 06/10/2025 Hiring Organization: Rose International Position Number: 483990 Industry: Media and Entertainment Job Title: Executive...
Caregiver and Executive Assistant Needed
- Jurupa Valley, CA
- 22 hours ago
- Jurupa Valley, CA
- 22 hours ago
Caregiver and Executive Assistant Needed (Jurupa Valley (Riverside)) compensation: $15 - 20 per hour (Depends on Experience) Looking for caregiver help for Saturday and Sunday daytime for my wife....
Executive Assistant / HR Manager San Diego Post Acute - 3.2 El Cajon, CA Job Details Full-time Estimated: $54.2K - $67K a year 11 hours ago Benefits Dental insurance Pension plan Qualifications...
We are seeking a highly organized and proactive Executive/Personal Assistant to support our Director of Office Operations and C-suite executives. This role is pivotal in ensuring smooth day-to-day...
This position will provide temporary support to senior leaders in the Global Data Team, while collaborating with a team of Executive Assistants. Responsibilities include administrative excellence...
Senior Secretary Alternative/Small Schools @ Glenbrook Academy, TalentEd #2478
- Concord, CA
- 23 hours ago
- Concord, CA
- 23 hours ago
For more information about this position, go to the pdf file here SECRETARY-...19.pdf
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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