Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Senior Executive Assistant - CEO
- LA Family Housing
- North Hollywood, CA
- 1 day ago
- LA Family Housing
- North Hollywood, CA
- 1 day ago
Pay Rate USD $78,527.00/Yr. Why Join Us You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are...
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
Overview COME BUILD YOUR CAREER WITH VIBRA HEALTHCARE! We are seeking an Executive Assistant to join our team! Hospital Details San Joaquin Valley Rehabilitation Hospital, located in Fresno, CA,...
Provide administrative support for clinic operations; coordinate clinic functions and special projects as required. Assist Clinic Manager with planning, assigning, coordinating and controlling...
Location: The Bay Area, San Francisco | Established Hybrid Working Policy | Salary: DOE $123.5 + bonus & sign-on LRA Search are delighted to be partnering with a global, household name in the tech...
Executive Assistant to the CEO | AdsGency AI???? Location: Onsite???? Job Type: Full-time? Experience Level: Mid-Senior???? Compensation: Competitive + Performance Bonuses About AdsGency AI...
Camino Search is partnered with an up and coming Private Equity fund who is seeking a highly motivated and detail-oriented Executive Assistant to oversee and coordinate with the Lead Partner and...
Executive Assistant to Family Office Leadership
- Santa Clara, CA
- 4 hours ago
- Santa Clara, CA
- 4 hours ago
We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker...
EXECUTIVE ASSISTANT IN SAN FRANCISCO, CA, USA! Date Posted: 03/20/2025 Hiring Organization: Rose International Position Number: 480034 Job Title: Executive Assistant Job Location: San Francisco,...
Executive Assistant Location: San Francisco, CA Job Type: Full-time, on-site Overview: We are seeking a highly skilled and organized Executive Assistant to support one or two high-level partners...
Id : 22191, Title : Executive Assistant III, Category : Business Administration, RequisitionType : Professional, JobGrade : null, RequisitionId : ...280, ExternalPostedStartDate :...
Our client is a renowned global law firm with an outstanding opportunity to take your career to incredible heights. They are looking for an Executive Assistant to support a high powered C-Level...
Executive Assistant to Chief Executive Officer
- Santa Clara, CA
- 4 hours ago
- Santa Clara, CA
- 4 hours ago
NOTE: This position requires you to be in the SF office Monday - Saturday. An exciting and innovative new company is searching for an experienced Executive Assistant with an operations focus to...
BURKE+CO. www.burketalent.com THE GIST: Our client, a Palo Alto investment management company, is seeking an Executive Assistant to support multiple members of their investment team. This role...
The ideal candidate will provide top-level assistance for high level executives. Supporting investment professionals with calendaring internal and external meetings, travel management, and...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Drafting Legal Correspondence
- Adobe PDF
- Calendaring
- Travel Arrangements
- Meeting Minutes
- Email Management
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Grammar
- Resourceful
- Calendar Management
- Associates
- Ordering Supplies
- Slack
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- General Office Duties
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Interpersonal Skills
- Collaboration
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Policy Development
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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