Secretary Jobs in San Jose, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Investment Services Administrative Assistant
- Fremont Bank
- Fremont, CA (16 miles from San Jose, CA)
- 7 hours ago
- Fremont, CA (16 miles from San Jose, CA)
- 7 hours ago
Job Title: Investment Services Administrative Assistant Location: Fremont, CA Hiring Salary Range: $28.89 $40.72 per hour Position Summary Fremont Bank one of the Bay Areas most respected and...
In PersonAdministrative Support Specialist
- Santa Clara, CA (3 miles from San Jose, CA)
- 7 hours ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 7 hours ago
Position: Administrative Support Professional Schedule: Part-time, 20 hours/week (8:00 AM – 12:00 PM) Location: Onsite (local candidates only) Pay Rate: $37 Role Summary Join our Global...
In Person Part Time- Career Strategies - Bay Area
- Palo Alto, CA (15 miles from San Jose, CA)
- 14 hours ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 14 hours ago
More Results Administrative Assistant Employer Career Strategies - Bay Area Location Palo Alto, California, US Salary Competitive Closing date Jun 4, 2026 View more categories View less categories...
In PersonLabor Compliance Administrative Assistant
- Alviso, CA (8 miles from San Jose, CA)
- 1 day ago
- Alviso, CA (8 miles from San Jose, CA)
- 1 day ago
Bear Electrical Solutions | A GreenArrow Company San Jose, CA | Full-Time | In-Office Pay Range: $25$27/hour Medical insurance, Vision insurance, Dental insurance, 401(k) Opportunity for Growth...
In PersonWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative...
In PersonPatient Admin Specialist II (New Patient Coordinator), Orthopedics Full Time, Days (08HR)
- Redwood City, CA (21 miles from San Jose, CA)
- 1 day ago
- Redwood City, CA (21 miles from San Jose, CA)
- 1 day ago
1.0 FTE Full time Day - 08 Hour R2656615 Onsite 107076002 Orthopedics OPC Administrative Support REDWOOD CITY, 450 Broadway, California If you're ready to be part of our legacy of hope and...
In Person Full TimeAdministrative Assistant / Patient Scheduler
- VIVA
- Stanford, CA (16 miles from San Jose, CA)
- 1 day ago
- Stanford, CA (16 miles from San Jose, CA)
- 1 day ago
We are seeking a dependable and detail-oriented Administrative Assistant / Patient Scheduler to support daily operations at our Clinical Research Unit. This role is responsible for handling...
In Person- Abbott
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses...
In PersonPatient Admin Specialist [210518]
- Aquent Talent
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
Partnering with Aquent, a leading organization in the healthcare sector is seeking dedicated professionals to join their dynamic team. This organization is committed to delivering exceptional...
In Person- Aquent
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
Placement Type: Temporary Salary: $35.81-38.96 Hourly Start Date: Jun 3, 2026 Partnering with Aquent, a leading organization in the healthcare sector is seeking dedicated professionals to join...
In PersonPolice Office Assistant (20744524)
- City of Union City, CA
- Union City, CA (19 miles from San Jose, CA)
- 2 days ago
- Union City, CA (19 miles from San Jose, CA)
- 2 days ago
East Bay Job Type Full-Time Close Date 6/26/2026 at 11:59pm Salary $6,409.00-$7,791.00 Monthly Additional Questionnaires None About Union City A Good Place to Live The City of Union City, is a...
In Person- Recruiting office: Manchester West
- Atherton, CA (18 miles from San Jose, CA)
- 3 days ago
- Atherton, CA (18 miles from San Jose, CA)
- 3 days ago
Job details Contract Full Time Atherton Posted on 29 May 2026 13.00 USD / Year Job Ref: 138/01430 Salary: 13.00 per hour Login to Save for later Temporary Administrator / Receptionist Location:...
In PersonAdministrative Assistant I (Middle School - Attendance)
- EDJOIN
- Los Gatos, CA (9 miles from San Jose, CA)
- 3 days ago
- Los Gatos, CA (9 miles from San Jose, CA)
- 3 days ago
Administrative Assistant I (Middle School - Attendance) at Los Gatos Union School District Print Application Deadline Until Filled Date Posted 5/29/2026 Contact Nicole Chaisson Number of Openings...
In PersonAdministrative Secretary - Student Nutrition Services (11642)
- EDJOIN
- San Jose, CA
- 4 days ago
- San Jose, CA
- 4 days ago
Administrative Secretary - Student Nutrition Services (11642) at Berryessa Union School District Print Application Deadline 6/5/2026 4:00 PM Pacific Date Posted 5/28/2026 Contact Sally Owyang ......
In PersonNew Patient Administrative Specialist, Cancer Center
- Newark, CA (15 miles from San Jose, CA)
- 5 days ago
- Newark, CA (15 miles from San Jose, CA)
- 5 days ago
1.0 FTE Full time Day - 08 Hour R2656591 Hybrid 107085026 Hematology Blake Wilbur Administrative Support NEWARK, 7999 Gateway Blvd, California If you're ready to be part of our legacy of hope and...
In PersonDemographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in San Jose, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Reimbursement
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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