Secretary Jobs in San Jose, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Quality Respite and Home Care, Inc is currently looking for an Administrative Assistant! Our company provides caregivers to special needs children and adults and as the Administrative Assistant,...
CPA Firm needs a Part-time Bookkeeper/ Admin Assistant
- San Jose, CA
- 12 hours ago
- San Jose, CA
- 12 hours ago
This is not a remote job We are looking for a part-time (4 to 5 hours a day, M-F) bookkeeper/ administrative assistant for a CPA firm to do office administrative work including data entry into...
Part Time Administrative Assistant
- Scotts Valley, CA (24 miles from San Jose, CA)
- 1 day ago
- Scotts Valley, CA (24 miles from San Jose, CA)
- 1 day ago
Walters & Kondrasheff, an established Santa Cruz/ Scotts Valley CPA firm, is seeking an additional team member for our growing firm. Our team members are our greatest asset we are looking for an...
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
Immediate opening for full-time energetic, detailed-oriented file clerk with some receptionist duties with car for misc. occasional errands in dynamic law/litigation firm. Experience in data entry...
Jade Global is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you'll play a vital role in supporting our daily operations and...
- Cupertino, CA (11 miles from San Jose, CA)
- 1 day ago
- Cupertino, CA (11 miles from San Jose, CA)
- 1 day ago
The City of Cupertino is currently recruiting for an Administrative Assistant in the Public Works Department. Under general supervision, the position provides a variety of office support...
Middle School Registrar and Administrative Assistant
- Atherton, CA (18 miles from San Jose, CA)
- 1 day ago
- Atherton, CA (18 miles from San Jose, CA)
- 1 day ago
The Middle School Registrar and Administrative Assistant manages student academic records, schedules, attendance, and course data, and provides comprehensive administrative support for the Middle...
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
Company Description At OCM Partners, we prioritize service excellence and building strong connections with our clients and candidates. With over 20 years of industry relationships, we specialize...
Administrative Specialist (SHORT-TERM, TEMPORARY)
- Saratoga, CA (10 miles from San Jose, CA)
- 1 day ago
- Saratoga, CA (10 miles from San Jose, CA)
- 1 day ago
Administrative Specialist (SHORT-TERM, TEMPORARY) West Valley-Mission Community College District Saratoga, CA Full-time Other Posted on March 30, 2025 Administrative Specialist (SHORT-TERM,...
- Stanford, CA (16 miles from San Jose, CA)
- 1 day ago
- Stanford, CA (16 miles from San Jose, CA)
- 1 day ago
Administrative Assistant Contract: Stanford, California, US Salary Range: 32.00 - 35.00 | Per Hour Job Code: 359447 End Date: 2025-05-14 Days Left: 16 days, 23 hours left Detailed Job Description:...
Administrative Assistant (SHORT-TERM, TEMPORARY)
- Saratoga, CA (10 miles from San Jose, CA)
- 1 day ago
- Saratoga, CA (10 miles from San Jose, CA)
- 1 day ago
Administrative Assistant (SHORT-TERM, TEMPORARY) West Valley-Mission Community College District Saratoga, CA Full-time Other Posted on March 30, 2025 Administrative Assistant (SHORT-TERM,...
Administrative Assistant - Front Desk
- Hayward, CA (24 miles from San Jose, CA)
- 2 days ago
- Hayward, CA (24 miles from San Jose, CA)
- 2 days ago
Administrative Assistant - Front Desk Job Details Job Location Hayward, CA Description Position Title: Front Office Administrative Assistant Location: Hayward, CA Pay Rate: 19-22 per hour,...
Administrative Assistant 1419257
- Livermore, CA (17 miles from San Jose, CA)
- 2 days ago
- Livermore, CA (17 miles from San Jose, CA)
- 2 days ago
Administrative Assistant Levy Sector Position Title: Administrative Assistant - Wente Vineyards Pay Range: $25.00 to $25.00 Text JOB to 75000 and search requisition ID number 1419257. Diversity of...
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
Full-Time Education Coordinator Hourly Pay Range: $22.00 - $26.00 About C2 Education At C2 Education, we believe in our students and their potential for greatness. We work hard every day to help...
- Cupertino, CA (11 miles from San Jose, CA)
- 2 days ago
- Cupertino, CA (11 miles from San Jose, CA)
- 2 days ago
Our client, a dynamic leader in the technology industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the administrative support...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in San Jose, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Travel Arrangements
- Dictation
- Meeting Minutes
- Calendaring
- E-Filing
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Front Office
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Associates
- Scheduling Appointments
- Transcription
- File Management
- Business Correspondence
- Administrative Skills
- Discretion
- Reception
- General Office Duties
- Proofreading
- Medical Records
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Budgets
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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