Secretary Jobs in San Jose, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Administrative Assistant, Medical - Corporate
- Mediko
- San Jose, CA
- 2 days ago
- Mediko
- San Jose, CA
- 2 days ago
MEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve. Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn...
Human Resources (HR)/Administrative Assistant
- Sunnyvale, CA (7 miles from San Jose, CA)
- 9 hours ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 9 hours ago
Human Resources (HR)/Administrative Assistant Sunnyvale, CA G&A Description The Human Resources (HR)/Administrative Assistant is the heartbeat of the office, keeping our workplace organized,...
- Palo Alto, CA (15 miles from San Jose, CA)
- 13 hours ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 13 hours ago
Litigation Legal Secretary Cooley is seeking a Legal Secretary to join the Litigation team....
Health/Secretary Clerk - Spangler Elementary - Position #105272
- Milpitas, CA (6 miles from San Jose, CA)
- 13 hours ago
- Milpitas, CA (6 miles from San Jose, CA)
- 13 hours ago
May receive and screen phone calls and visitors, assist principal's secretary with substitute assignments, take and transmit messages; provides information and direct inquiries and visitors to the proper...
Administrative Assistant (Confidential)
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
Two (2) years in a California school district (or charter school) at a minimal level in the district, principal/school secretary, or school/staff secretary is desirable....
- Union City, CA (19 miles from San Jose, CA)
- 1 day ago
- Union City, CA (19 miles from San Jose, CA)
- 1 day ago
un Admin Assistant (alameda) compensation: $21.00 hr. WE ARE HIRING! We are currently seeking a reliable and detail-oriented assistant in Union City, CA 94587 to support and manage daily...
Administrative Assistant / Office Assistant - 40 hrs. HR / IT - FULL BENEFITS!
- Santa Cruz, CA (24 miles from San Jose, CA)
- 1 day ago
- Santa Cruz, CA (24 miles from San Jose, CA)
- 1 day ago
Job Summary Job Summary Admin. Asst. Job Summary: Under the direction of the assigned Director, perform clerical and complex secretarial duties in support of a District service division; prepare...
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
Office Assistant Job Title: Office Assistant (On-Site) Location: Mountain View, CA Duration: 6 months to start, with potential for extension or contract-to-hire About the Role A fast-paced and...
Seasonal, Operations Administrative Assistant
- Hayward, CA (24 miles from San Jose, CA)
- 2 days ago
- Hayward, CA (24 miles from San Jose, CA)
- 2 days ago
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
Day To Day: We have a new opening for a Patient Admin Specialist III at SHC. The primary responsibility of the Patient Administrative Specialist is to handle new patient coordination, surgery...
Office Assistant - Short-Term - Menlo-Atherton High School
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
Each Department/School site will be screening applications and conducting interviews at their own convenience. Please do not contact Human Resources for an interview. Requirements / Qualifications...
Administrative Assistant, Dispatching, Warehouse, Fast Paced
- Fremont, CA (16 miles from San Jose, CA)
- 2 days ago
- Fremont, CA (16 miles from San Jose, CA)
- 2 days ago
Administrative Assistant, Dispatching, Warehouse, Fast Paced Hayward, 41460 Boyce Road, Fremont, California, United States of America Req #6490 Thursday, June 12, 2025 OnTrac is hiring an...
Patient Admin Specialist I - Clinical Advice Services (08-HR) Rotating Shift
- Newark, CA (15 miles from San Jose, CA)
- 2 days ago
- Newark, CA (15 miles from San Jose, CA)
- 2 days ago
1.0 FTE Full time Rotating - 08 Hour R2548634 Onsite 108610043 Admin Clinical Advice Svcs Administrative Support NEWARK, 7600 Gateway Blvd, California If you're ready to be part of our legacy of...
- Fremont, CA (16 miles from San Jose, CA)
- 3 days ago
- Fremont, CA (16 miles from San Jose, CA)
- 3 days ago
We are seeking a dedicated Administrative Assistant to join our client's dynamic team. The ideal candidate is highly punctual, reliable, and has access to a car for occasional travel to pick up...
Customer Service Representative/ Admin Assistant
- Stanford, CA (16 miles from San Jose, CA)
- 3 days ago
- Stanford, CA (16 miles from San Jose, CA)
- 3 days ago
Customer Service Representative/ Admin Assistant Contract: Stanford, California, US Salary Range: 24.00 - 27.00 | Per Hour Job Code: 362777 End Date: 2025-07-10 Days Left: 29 days, 6 hours left...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in San Jose, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Secretary Related Career Advice Articles
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »