Secretary Jobs in San Jose, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Legal Administrative Assistant I/II (Legal Secretary)
- San Jose, CA
- 6 hours ago
- San Jose, CA
- 6 hours ago
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San Jose, the heart of the Silicon Valley. All City of San Jose employees work together as one...
Job Summary: Independently plans and executes interrelated information maintenance and distribution by drafting moderately complex presentations, detailed correspondence, and reports. Executes...
About CCS CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial...
Administrative Secretary - District 1.0 FTE (Bilingual Prefered)
- Livermore, CA (17 miles from San Jose, CA)
- 1 day ago
- Livermore, CA (17 miles from San Jose, CA)
- 1 day ago
Position Type: Secretarial / Clerical/Administrative Secretary -District Date Posted: 8/21/2025 Location: Student Services Closing Date: Open Until Filled Additional Information: Show/Hide...
Seeking Administrative Assistant/Property Manager Assistant
- Los Altos, CA (14 miles from San Jose, CA)
- 1 day ago
- Los Altos, CA (14 miles from San Jose, CA)
- 1 day ago
to work in a fast pace environment and handle multiple tasks concurrently -Exercise sound judgment in handling urgent matters -Experience interacting with senior management -Prior experience as a secretary...
Receptionist/Administrative assistant needed at a small construction company in San Jose (right next to 880 and down the street from 101), we all wear many hats here as we are a small, but very...
Personal Assistant to Disabled Female
- Soquel, CA (21 miles from San Jose, CA)
- 1 day ago
- Soquel, CA (21 miles from San Jose, CA)
- 1 day ago
Disabled 33 year old female, active, low IQ, needs an assistant in the afternoons, pay is $20 an hour. Reply to ad for more information, thank you.
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
Detailed Job Description: Client: University Job Title: Administrative Associate Location: Palo Alto, CA 94304 (Hybrid) Duration: 5 Months Pay Range: $30 - 35/hr Benefits : The Company offers the...
- Menlo Park, CA (18 miles from San Jose, CA)
- 1 day ago
- Menlo Park, CA (18 miles from San Jose, CA)
- 1 day ago
Administrative Assistant Location: Menlo Park, CA (onsite), local candidates only Duration: 12 Months + We need someone that can perform the below: The purpose of this position is to provide...
DAAAS Administrative Associate 2 (onsite)
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
DAAAS Administrative Associate 2 (onsite) School of Humanities and Sciences, Stanford, California, United States NewAdministration1 day ago Post Date107097 Requisition # DAAAS Administrative...
- Redwood City, CA (21 miles from San Jose, CA)
- 1 day ago
- Redwood City, CA (21 miles from San Jose, CA)
- 1 day ago
Administrative Assistant Job Description The Art of Yoga Project has an opening for a part-time administrative assistant to help manage our day-to-day operations. This includes overseeing...
DAAAS Administrative Associate 2 (onsite) Stanford University
- Stanford, CA (16 miles from San Jose, CA)
- 2 days ago
- Stanford, CA (16 miles from San Jose, CA)
- 2 days ago
DAAAS Administrative Associate 2 This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. The School of Humanities and...
About Us: Think Out Loud, Inc. is a creative video production company specializing in commercial and film projects. We work with innovative brands, production teams, and creative partners across...
Responsible for all administrative, coordination and clerical duties of the Center Director's Office. Supervises any work experience students assigned to the office. Duties/Responsibilities:...
ADA Administrative Assistant Transdev in San Jose, California is hiring a full-time Administrative Assistant. Mobility Options by Transdev works with partner agencies to find creative solutions in...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in San Jose, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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