Labor Compliance Administrative Assistant

Bear Electrical Solutions | A GreenArrow Company
San Jose, CA | Full-Time | In-Office
Pay Range: $25$27/hour
Medical insurance, Vision insurance, Dental insurance, 401(k)

Opportunity for Growth
Bear Electrical Solutions, a GreenArrow company, is looking for a detail-oriented Labor Compliance Administrative Assistant to support our California public works and prevailing wage compliance efforts.

This is a great opportunity for someone who has been exposed to public works construction, prevailing wage projects, certified payroll reporting, or DIR-related processes and is looking to continue growing their career in construction administration and compliance.

This is an administrative support role focused on documentation, certified payroll uploads, compliance tracking, and supporting active public works projects.

You do not need to be a senior certified payroll specialist or payroll processor to succeed in this role but you should have familiarity with prevailing wage/public works environments and be comfortable working in web-based systems and documentation platforms.

What Youll Do
Upload and track certified payroll reports through the California DIR portal and other compliance platforms
Support labor compliance documentation for active public works projects
Assist with prevailing wage reporting and project compliance tracking
Maintain organized and accurate compliance records
Coordinate with internal teams and subcontractors to collect required documentation
Help monitor project deadlines and ensure timely submissions
Support audit preparation and document management efforts

What Were Looking For

Required Experience
At least 1 year of experience working in:
Public works construction
Prevailing wage projects
Construction administration
Certified payroll support
Labor compliance support
Preferred Experience

Familiarity with:
California DIR website/portal
Certified payroll reporting
Prevailing wage environments
LCP Tracker, Elations, or similar systems
Skills & Qualifications

Strong attention to detail and organizational skills
Comfortable working with Microsoft Office and web-based systems
Ability to manage multiple deadlines and projects
Strong communication and follow-up skills
Reliable and dependable in an in-office environment

Why Join Bear Electrical Solutions & GreenArrow?
At GreenArrow, we believe great companies are built by great people. We value:
Teamwork and collaboration
Accountability and trust
Professional growth
Doing quality work the right way

This role offers the opportunity to grow your experience within California public works compliance while working alongside experienced leaders in the construction and infrastructure industry.

About Us
Bear Electrical Solutions is part of GreenArrow, a growing family of infrastructure companies specializing in electrical infrastructure, traffic signals, roadway systems, and intelligent transportation systems across the United States.

Schedule
Full-Time
MondayFriday
In-Office (San Jose, CA)

Equal Opportunity for All: Our Promise Bear Electrical, a GreenArrow Company, is committed to creating an inclusive workplace where everyone feels valued, respected, and supported. We proudly embrace equal opportunity for all employees and applicants, without regard to race, ethnicity, creed, gender, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.