Secretary Jobs in Palo Alto, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Administrative Associate 1437717 Hourly pay: $30/hr Worksite: Leading university (Palo Alto, CA 94304 - Hybrid, Must be onsite 2-3 days and then as needed (No fixed days at the moment)) W2...
Office/Legal Assistant - Experienced (NOT REMOTE)
- San Jose, CA (15 miles from Palo Alto, CA)
- 10 hours ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 10 hours ago
NOT REMOTE The boutique and well established law firm of Rad Law Group, A Professional Law Corporation seeks a self-motivated experienced Administrative/Legal Assistant with at least three to five...
- Fremont, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Fremont, CA (12 miles from Palo Alto, CA)
- 1 day ago
Position Overview The Administrative Assistant provides essential support to ensure smooth day-to-day operations. This role involves handling a variety of administrative tasks, managing...
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School About the Employer Dublin, a suburban city in Alameda County's East Bay and Tri-Valley regions, has a population...
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- San Mateo, CA (12 miles from Palo Alto, CA)
- 1 day ago
- San Mateo, CA (12 miles from Palo Alto, CA)
- 1 day ago
Administrative Assistant ESC About the Employer Located in the heart of Silicon Valley, we humbly welcome you to the San Mateo-Foster City School District! We are committed to creating a strong...
Administrative Assistant/Part time
- San Mateo, CA (12 miles from Palo Alto, CA)
- 1 day ago
- San Mateo, CA (12 miles from Palo Alto, CA)
- 1 day ago
Administrative Assistant/Part time Job Summary The Administrative Assistant at Design Tech High School plays a vital role in supporting the daily operations of leadership and program...
Middle School Attendance Secretary- Price Middle
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
Cambrian Elementary See attachment on original job posting REQUIRED: ResumeLetter of IntentThree (3) CURRENT Letters of Recommendations First Aide and/or CPR Certification or willingness to...
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
Located in the heart of Silicon Valley, we humbly welcome you to the San Mateo-Foster City School District! We are committed to creating a strong sense of belonging and aim to hire an...
- Newark, CA (7 miles from Palo Alto, CA)
- 1 day ago
- Newark, CA (7 miles from Palo Alto, CA)
- 1 day ago
Location NewPark Mall - 2086 NewPark Mall Business At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more...
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
At Credo Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking...
Looking for Personal Assistant
- Oakland, CA (23 miles from Palo Alto, CA)
- 1 day ago
- Oakland, CA (23 miles from Palo Alto, CA)
- 1 day ago
Hello! I have purchased a new house and will be moving from Alameda to Oakland. Im looking for someone to help with the day-to-day tasks/project management of the move and sell of my current...
Wedding Coordinator/ Admin Assistant Needed
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
Luxe Cruises and Events Wedding Coordinators bring our charter clients visions of a dream wedding celebration aboard one of our four luxury yachts. You will plan and prepare their ceremony and/or...
Medical Receptionist/Ophthalmic Tech Job Opening
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
Full or part time medical receptionist and ophthalmic tech needed for ophthalmology office. This position requires good computer and interpersonal skills. Main responsibilities for receptionist...
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
- Alameda, CA (23 miles from Palo Alto, CA)
- 1 day ago
Office Assistant (Typing) Department of Social Services JC-488072 - Office Assistant (Typing) OFFICE ASSISTANT (TYPING) $3,273.00 - $4,445.00 per Month New to State candidates will be hired into...
Hiring Today - Part-time Office Assistant or Trainee
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 1 day ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 1 day ago
Hiring Today - Part-time Office Assistant or Trainee (sunnyvale) image 1 of 2 compensation: $18/hr A Kind and Reliable Office Assistant or Trainee. No experience can also apply. Active, fun,...
Demographic Data for Palo Alto, CA
Moving to Palo Alto, CA? Find some basic demographic data about Palo Alto, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
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Salary for Secretary Jobs in Palo Alto, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Palo Alto, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Word Processing
- Front Office
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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