Executive Secretary Jobs in Oakland, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Part-time Office Manager / Exec Assistant - $60 - $70 / HR (Bay Area)
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Seeking a reliable office manager / exec assistant to support a seed staged startup with 16 employees. Able to commute to SF for office management tasks. To apply, please reach out with a...
In Person Part TimePart-time Office Manager / Exec Assistant - $60 - $70 / HR (Bay Area)
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Seeking a reliable office manager / exec assistant to support a seed staged startup with 16 employees. Able to commute to SF for office management tasks. To apply, please reach out with a...
In Person Part TimePersonal Assistant to CEO/Founder: Full-time, In-office
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Swift Real Estate Partners is growing, and we are looking for a proactive and highly organized Personal Assistant to provide dedicated support to our CEO/Founder. This isn't your typical...
In Person Full TimeOur ideal candidate : We are seeking candidates deeply committed to our mission: to transform the banking industry from within. We lead by example, collaborate with and invest in change-makers and...
HybridOur ideal candidate : We are seeking candidates deeply committed to our mission: to transform the banking industry from within. We lead by example, collaborate with and invest in change-makers and...
HybridExecutive Assistant for Consumer PC
- HP
- Palo Alto, CA (23 miles from Oakland, CA)
- 1 day ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 1 day ago
Executive Assistant for Consumer PC Description - We are seeking a highly experienced and proactive Executive Assistant, excited to work in a fast-moving consumer business, to support an executive...
In PersonAssists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports, with minimal direction from senior colleagues. Supports workflow...
In PersonExecutive Assistant, Engineering
- FIGMA
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life-whether you're brainstorming,...
Remote- Brex Inc.
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
Why join us Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with...
Remote Hybrid- Axelon Services Corporation
- Menlo Park, CA (22 miles from Oakland, CA)
- 2 days ago
- Menlo Park, CA (22 miles from Oakland, CA)
- 2 days ago
Location: Menlo Park office 3pm - 5pm worker will be sitting at main reception desk. Responsibilities: Provide back-up support to various teams, familiarizing with each Assistant's workload to...
In PersonSenior Venture Executive Assistant
- Stifel
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients,...
In Person- Docusign, Inc.
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing...
HybridSenior Administrative Coordinator - IT
- Five Keys Charter School
- Oakland, CA
- 3 days ago
- Oakland, CA
- 3 days ago
Mission Statement Through the use of social and restorative justice principles, Five Keys provides traditionally underserved communities the opportunity to improve their lives through a focus on...
In PersonExecutive Office Administrator
- Stanford University
- Stanford, CA (24 miles from Oakland, CA)
- 4 days ago
- Stanford, CA (24 miles from Oakland, CA)
- 4 days ago
Executive Office Administrator Stanford University - 4.2 Stanford, CA Job Details Full-time $100,023 - $124,516 a year 4 hours ago Qualifications Staff supervision Team supervision Writing skills...
In Person- Institute on Aging
- San Francisco, CA (11 miles from Oakland, CA)
- 4 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 4 days ago
IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems...
In PersonDemographic Data for Oakland, CA
Moving to Oakland, CA? Find some basic demographic data about Oakland, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Oakland, CA
Highest Education Level
Executive Secretarys in Oakland, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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