Executive Secretary Jobs in Oakland, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant (Healthcare)
- Stanford, CA (24 miles from Oakland, CA)
- moments ago
- Stanford, CA (24 miles from Oakland, CA)
- moments ago
Seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a dynamic healthcare environment. This is a 6-month onsite contract role ideal for...
- Palo Alto, CA (23 miles from Oakland, CA)
- moments ago
- Palo Alto, CA (23 miles from Oakland, CA)
- moments ago
As the Chief of Staff, you will: Provide Executive Administration & Support (approx. 25-30% of role) to: CEO o Manage and optimize the CEO's calendar, prioritizing appointments and ensuring efficient...
- Stanford, CA (24 miles from Oakland, CA)
- 2 hours ago
- Stanford, CA (24 miles from Oakland, CA)
- 2 hours ago
Seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a dynamic healthcare environment. This is a 6-month onsite contract role ideal for...
- San Francisco, CA (11 miles from Oakland, CA)
- 21 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 21 hours ago
Job Title: Executive Administrator Job Location: Novato, CA or San Francisco, CA About the Role We are looking for a highly organized and tech-savvy Executive Administrator to provide direct...
Executive Assistant (Contract)
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
About us At Sierra, we're creating a platform to help businesses build better, more human customer experiences with AI. We are primarily an in-person company based in San Francisco, with growing...
Executive Administrative Assistant
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
JobID: 210657258 Category: Administrative Assistant JobSchedule: Full time Posted Date: 2025-08-21T19:03:36+00:00 JobShift: Day Base Pay/Salary: San Francisco,CA $36.54-$48.56 Become an integral...
The AI and Analytics team oversees the artificial intelligence platform and analytical functions. The Executive Assistant, AIA will report to the VP of AI and Analytics. In this role you will...
Partner 6, Executive Assistant, San Francisco
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Founded in Silicon Valley in 2009 by Marc Andreessen and Ben Horowitz, Andreessen Horowitz (aka a16z) is a venture capital firm that backs bold entrepreneurs building the future through...
Executive Assistant to Engineering, Product & Design (EPD)
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Biotechnology is rewriting life as we know it, from the medicines we take, to the crops we grow, the materials we wear, and the household goods that we rely on every day. But moving at the new...
- Pleasanton, CA (21 miles from Oakland, CA)
- 2 days ago
- Pleasanton, CA (21 miles from Oakland, CA)
- 2 days ago
Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
About the Organization ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008,...
- Palo Alto, CA (23 miles from Oakland, CA)
- 3 days ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 3 days ago
About Glean: Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
Waabi, founded by AI pioneer and visionary Raquel Urtasun, is an AI company building the next generation of self-driving technology. With a world class team and an innovative approach that...
Remote Work- San Mateo, CA (15 miles from Oakland, CA)
- 3 days ago
- San Mateo, CA (15 miles from Oakland, CA)
- 3 days ago
how you will make an impact: Executive & Administrative Support Manage day-to-day calendars, appointments, and priorities for the CPO, CMO, and CTO Proactively schedule meetings, prepare agendas,...
- Redwood City, CA (21 miles from Oakland, CA)
- 3 days ago
- Redwood City, CA (21 miles from Oakland, CA)
- 3 days ago
Corcept is leading the way in the research and development of cortisol modulators, molecules that regulate cortisol activity at the glucocorticoid receptor (GR). To date, we have discovered more...
Demographic Data for Oakland, CA
Moving to Oakland, CA? Find some basic demographic data about Oakland, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Oakland, CA
Highest Education Level
Executive Secretarys in Oakland, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Google Calendar
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Ordering Supplies
- Grammar
- Concur
- Drafting
- Resourceful
- Slack
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Zoom Meetings
- Office Management
- Microsoft SharePoint
- Liaison
- Event Planning
- Google Workspace
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Initiative
- Logistics
- Filing
- Events
- Written Communication
- Documentation
- Verbal Communication
- Flexibility
- Collaboration
- Reporting
- Interpersonal Skills
- Budgets
- Microsoft PowerPoint
- Multitasking
- Project Management
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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