Executive Secretary Jobs in Oakland, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- San Mateo, CA (15 miles from Oakland, CA)
- moments ago
- San Mateo, CA (15 miles from Oakland, CA)
- moments ago
Position Title : Executive Assistant Location : San Mateo, CA (Hybrid, onsite Tuesday-Thursday) Company Overview : Please join us in a fast-paced, tech-focused startup seeking a dedicated and...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 hours ago
Job Summary: We are looking for a collaborative and creative team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define...
- Lafayette, CA (9 miles from Oakland, CA)
- 9 hours ago
- Lafayette, CA (9 miles from Oakland, CA)
- 9 hours ago
Job Title: Executive Assistant Great Pay to $80K Location: Lafayette CA. Immediate need for Executive Assistant seeking to work with an Investment firm. The company offers medical, dental and...
- San Francisco, CA (11 miles from Oakland, CA)
- 10 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 10 hours ago
Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and...
- Fremont, CA (19 miles from Oakland, CA)
- 16 hours ago
- Fremont, CA (19 miles from Oakland, CA)
- 16 hours ago
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
AC111 - Full-Time Executive/Personal Assistant - San Francisco, CA
- San Francisco, CA (11 miles from Oakland, CA)
- 20 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 20 hours ago
Overview A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm...
Summary SUMMARY: Under primary general direction of the Chief Operations Officer, the incumbent provides administrative, operational and organizational services primarily to the Chief Operations...
- Palo Alto, CA (23 miles from Oakland, CA)
- 2 days ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 2 days ago
Executive Assistant remote type Onsite locations Palo Alto time type Full time posted on Posted 5 Days Ago job requisition id R9157 At Recor Medical, we are pioneering Ultrasound Renal Denervation...
- San Mateo, CA (15 miles from Oakland, CA)
- 2 days ago
- San Mateo, CA (15 miles from Oakland, CA)
- 2 days ago
Our client, a venture capital firm located in San Francisco, is hiring an Executive / Personal Assistant. This is a full time role, supporting one of the partners of the firm with light scheduling...
- Pleasanton, CA (21 miles from Oakland, CA)
- 2 days ago
- Pleasanton, CA (21 miles from Oakland, CA)
- 2 days ago
Innova Solutions is immediately hiring for a Executive Assistant Position type: Full-time/ Contract Duration: 3+ months Location: Hybrid, Boulder Colorado 80301 As an Executive Assistant you will:...
- Palo Alto, CA (23 miles from Oakland, CA)
- 2 days ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 2 days ago
Executive Assistant Stanford Management Company, Stanford, California, United States NewAdministration2 days ago Post Date106354 Requisition # Executive Assistant Stanford Management Company (SMC)...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
Executive Assistant Location: San Francisco, CA 94104 Schedule: | Onsite | Monday-Friday Minimum 3 years of experience as an Executive or Administrative Assistant High school diploma or GED...
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 3 days ago
Great Opportunity with Mentra's Client in San Francisco, CA****** About the Company: Mentra is a neurodivergent-friendly talent platform that intelligently matches neurodiverse individuals with...
Hours The Executive Assistant has the overall responsibility for supporting the General Manager/CEO and the Board of Directors handling critical administrative and operational duties at the...
Demographic Data for Oakland, CA
Moving to Oakland, CA? Find some basic demographic data about Oakland, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Oakland, CA
Highest Education Level
Executive Secretarys in Oakland, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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