Personal Assistant to CEO/Founder: Full-time, In-office

Swift Real Estate Partners is growing, and we are looking for a proactive and highly organized Personal Assistant to provide dedicated support to our CEO/Founder.

This isn't your typical assistants role. We need a dynamic "people-person" to act as the primary liaison, managing everything from complex travel logistics and calendar management to specialized personal projects (including planning high-level hunting trips), in a fast-paced, at times stressful environment.

Why apply?
High Impact: Directly maximize the CEOs efficiency and leverage his time.
Fast-Paced Environment: Perfect for someone who thrives on variety.
Unique Projects: Focus on specialized personal tasks.

If you are a high-energy problem solver who loves managing the details to make big things happen, we want to hear from you.

What kind of things will you be doing?
As the full-time Personal Assistant to the CEO/Founder, you will focus on specialized projects and a variety of personal tasks as follows:

1.General property management for the CEOs personal residence and private properties consisting of:
Managing requests to contractors for repairs including any needed follow-up, follow-through, in addition to invoice tracking.
Obtaining necessary permits for on-site property projects.
Research, negotiate and oversee vendor-related services and requests.
Maintain and enhance relationship-building with contractors, vendors, and property managers.
Invoice management to ensure expenses are paid by the due date, in addition to creating forecasts outlining future expenses.
2.Calendar Management: Monitor and maintain the CEOs calendar to ensure his schedule is current and details are noted, including coordination of his wifes travel arrangements and family related activities.
3.Email Management: Monitor the CEOs multiple email accounts to ensure he sees/responds to important and/or time-sensitive emails. Ability to respond to emails on his behalf, in his voice, with confidence.
4.Event Management: Oversee all aspects of event planning for the CEO including creating invitations in Canva and managing events such as:
The Founders barn located at Rolling Range Ranch in Martinez, CA
The Rainbow Lodge in Soda Springs, CA where you will work closely with the Lodge caretakers on the Founders various private events, including his annual Labor Day weekend event at the Lodge
Rolling Range Ranch fundraisers, weddings, memorial services and more
Annual Mardi Gras event
Oversee annual company holiday gift giving to select and coordinate gift distributions and track incoming notes and sending thank you notes.
5.Travel Management: General travel management to include airline (commercial and private carriers) along with overseeing hotel reservations; airport transfers; itinerary preparation.
6.Bill and invoice management: Paying various invoices for the CEO to ensure payment is received by the due date.
7.Personal Health-related Appointments/Prescriptions: Schedule personal medical and dental appointments and submit receipts and/or invoices for payments. Ensure prescriptions are ordered and delivered to the Founders home.
8.Hunting Excursions: Oversee and organize the CEOs high-level hunting excursions, both domestic and international, to include:
Obtaining hunting permits/licenses
Arrange for private or commercial travel arrangements
Coordinate for meat to be shipped and processed by meat company.
Manage taxidermy matters with coordinating the transportation of mounts to CEOs home and/or other properties.
Oversee all aspects of event planning for hunting trips and its guests, including high profile investors from time-to-time.
9.Occasional administrative support to the Founders Wife with various Family related tasks & projects: Lend occasional support to the Founders wife with scheduling events at family barn in Martinez; calendar and family travel arrangements, ensuring she has the CEO/Founders current schedule, in addition to providing support with other occasional projects.
10.Annual Tax Return Management: Gather and track personal tax materials to be sent in a timely manner to the CEOs CPA in which to file the annual tax returns.
11.Vehicle Management for CEO: Oversee and manage maintenance schedules, maintain auto insurance and AAA, vehicle registration and titles for the CEOs personal vehicles.
12.Flexibility to run errands

The Ideal Candidate will have all this and more!
A warm, people-person who radiates professionalism and positivity, with a strong sense of service.
You enjoy working in a fast-paced, at times, stressful environment while handling situations with a grace.
Proactive, organized, and discreet individual, with a minimum of 10 years prior experience as a dedicated PA.
Outstanding written and verbal communication skills with excellent attention to detail.
Bachelors degree preferred. Previous experience in a commercial office real estate environment a plus
You are available after hours to respond to calls and text messages.
Outstanding MS Office Skills
Strong Canva skills to create invitations
An excellent teammate who is willing to roll up your sleeves be there for your colleagues.

About Swift:
Founded in 2010 by Christopher Peatross, Swift Real Estate Partners is a vertically integrated real estate operating company focusing on West Coast value-add office and industrial properties. As a premiere West Coast real estate operator and best-in-class, Swift has a proven track record of providing superior risk-adjusted returns to its partners. Swift owns and operates approximately 5 million SF in California, and the Pacific Northwest.

About The Benefits:
In exchange for your talents and dedication, Swift is pleased to offer a comprehensive healthcare and flexible spending benefits plan that includes full coverage of the employees healthcare premiums, and coverage at 50% of the dependents premiums. In addition, we offer a competitive salary and bonus opportunity, an excellent 401(k) plan with dollar-for-dollar matching up to 4% of your contribution, 13 holidays per year in addition to a Community Service Day.

Compensation Range for this Position: $135,000 - $150,000/year

Full-time in-office position, Monday through Friday 8:30 a.m. 5:00 p.m.

Open to a Temp-to-Hire arrangement

If you fit the profile above and would like to work for a company with an amazing culture, we look forward to receiving your resume and salary expectations at ....

EOE. M/F/D/V. Be sure to check out our website at www.swiftrp.com! Thank you for your consideration!