Administrative Assistant Jobs in Pennsylvania
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Paralegal / Legal Assistant III Supporting the US Attorney's Office
- FSA Federal
- Pittsburgh, PA
- 9 days ago
- FSA Federal
- Pittsburgh, PA
- 9 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
- River Therapies, Inc.
- Glenshaw, PA
- 10 days ago
- River Therapies, Inc.
- Glenshaw, PA
- 10 days ago
River Therapies, Inc. is seeking a dedicated and detail-oriented Medical Receptionist to join our healthcare team for 16 hours per week between 3:00pm-7:00pm Monday through Thursday. The ideal...
Office of Intercultural Student Engagement - Office Assistant
- Millersville, PA
- 1 hour ago
- Millersville, PA
- 1 hour ago
Requisition Number Stu552P Position Type Student Worker Department Department of Student Workers Job Title Office of Intercultural Student Engagement - Office Assistant Classification Student...
UNIT SECRETARY 2C Med Surg 24 HR PT (7am-3:30pm) Jeanes
- Philadelphia, PA
- 1 hour ago
- Philadelphia, PA
- 1 hour ago
Organizes the activities of the nursing unit by performing clerical, receptionist and support duties and maintaining the physical environment of the unit. They assure adequate supplies and...
Legal Secretary Trainee- Family Court Administration Office
- Greensburg, PA
- 2 hours ago
- Greensburg, PA
- 2 hours ago
Westmoreland County is seeking applicants for a Legal Secretary Trainee position with the Court of Common Pleas - Family Court Division. JOB DUTIES: Answer telephones, type correspondence, reports...
Position Title Registrar's Office Assistant Posting Number Division Inst.Research,Assmt.&Analytics Department Planning and Strategy Location Erie, Pa Position Summary Career Readiness Learning...
Administrative Assistant Date Posted: 8/19/2025 Deadline: 8/30/2025 Description: LACKAWANNA COLLEGE HAS BEEN VOTED ONE OF THE "BEST PLACES TO WORK IN PA" FOR 2014, 2015, 2016, 2017, 2019, 2020, 2023...
Administrative Specialist - Civil Division
- Wilkes Barre, PA
- 2 hours ago
- Wilkes Barre, PA
- 2 hours ago
This position works within the Civil Division of the Luzerne County Office of Court Administration. Work is performed exercising sound judgment and discretion under the supervision of Office of...
Administrative Assistant to District Court Administrator (DCA)
- Wilkes Barre, PA
- 2 hours ago
- Wilkes Barre, PA
- 2 hours ago
This position serves as the Administrative Assistant to the District Court Administrator (DCA), responsible for providing a variety of tasks, including managing calendars, handling customer service,...
assistant with various office tasks....
Attendance Secretary JobID: 2588 Position Type: Secretarial/Clerical Date Posted: 8/20/2025 Location: Landisville Middle School Additional Information: Show/Hide Full-Time Attendance...
Administrative Assistant George A. Kint Inc. is excited to offer a dynamic opportunity for a highly motivated and customer-focused Administrative Assistant to join our team!...
Previous administrative assistant experience. PA Notary Public...
Job Details Job Description Work Shift Workday Day (United States of America) Worker Sub Type Regular Primary Location Address 5501 Old York Road, Philadelphia, Pennsylvania, United States of...
As our Administrative Assistant, you’ll be the frontline face of our reception areas—providing a welcoming environment while safeguarding our workplace and its people....
Demographic Data for Pennsylvania
Moving to Pennsylvania? Find some basic demographic data about Pennsylvania below.
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Salary for Administrative Assistant Jobs in Pennsylvania
Highest Education Level
Administrative Assistants in Pennsylvania offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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