Administrative Assistant Jobs in Pennsylvania
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Del Collo & Mazzanti LLP
- Paoli, PA
- 1 hour ago
- Del Collo & Mazzanti LLP
- Paoli, PA
- 1 hour ago
Paoli Law Firm seeks applicants for a full-time Legal Assistant position in a fast-paced workers’ compensation defense firm. Required skills: strong typing and word processing experience, computer...
Paralegal / Legal Assistant III Supporting the US Attorney's Office
- FSA Federal
- Philadelphia, PA
- 2 days ago
- FSA Federal
- Philadelphia, PA
- 2 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Administrative Assistant - Life Sciences
- King of Prussia, PA
- 5 hours ago
- King of Prussia, PA
- 5 hours ago
We are seeking a Life Sciences-Administrative Assistant for an assignment in King of Prussia Pennsylvania....
I am in need of a part time personal assistant for my 35 year old son who has been ill. We have a wonderful team in place to help, we need one more person to fill Wednesday and Thursday 9am-5pm....
Summary In accordance with established standards and under the direction of the Unit Manager or designee, assists in planning, organizing, implementing, and evaluating the activities occurring in...
Workforce Development (WFD) - Physician Office Assistant Instructor
- Lebanon, PA
- 11 hours ago
- Lebanon, PA
- 11 hours ago
Workforce Development (WFD) - Physician Office Assistant Instructor Harrisburg Area Community College Varies United States, Pennsylvania, Lebanon Jun 11, 2025 This position will remain open until...
Attorney seeks a secretary with excellent typing skills (legal experience preferred) for full-time/part-time employment. Send resume to John S. Carnes, Jr., 101 W. Main St., Parkesburg, PA 19365/...
Nursing Assistant and Unit Secretary - 6 South Nursing Unit - Night
- York, PA
- 12 hours ago
- York, PA
- 12 hours ago
Hours: 16 hours/week Shift: 7pm-7am weekend and holiday rotation 6 South is a 21- bed unit surgical telemetry unit that specializes in the care of patients 18 years and older recovering from...
Overview Wage:$16.50 an hour This is a full time position at our Corporate Office, requiring Monday-Friday, 8am-5pm, with a rotating weekend schedule. Stauffers of Kissel Hill is a local and...
Personal Assistant/Driver Needed for Errands & Elderly Companion
- Philadelphia, PA
- 12 hours ago
- Philadelphia, PA
- 12 hours ago
Personal Assistant/Driver Needed for Errands & Elderly Companion (Philadelphia) compensation: $30 Hi there, (Read to the end before sending a text) I'm looking for a trustworthy and compassionate...
Location: Maris Grove by Erickson Senior Living Join our team as a Medical Office Assistant. In this role, you will be the first point of contact for patients, greeting them and gathering initial...
Secretary, CAESPA, 208 day, 7 hr JobID: 3919 Position Type: Non-Instructional Support Staff/Secretary Date Posted: 6/2/2025 Location: Marion Elementary Date Available: 07/31/2025 Closing Date:...
Administrative Assistant 2 (Local Government) - Allegheny County Children & Youth
- Pittsburgh, PA
- 16 hours ago
- Pittsburgh, PA
- 16 hours ago
THE POSITION Allegheny County Department of Human Services, Office of Children, Youth, and Families (CYF) is seeking hard-working, forward-thinking applicants who are dedicated to the safety,...
If so, the Department of Banking and Securities (DoBS) is eager to have you join our team as an Administrative Assistant 1....
Academic Center for Enrichment Secretary Regular Full-Time
- Butler, PA
- 17 hours ago
- Butler, PA
- 17 hours ago
ACADEMIC CENTER FOR ENRICHMENT SECRETARY POSITION ANNOUNCEMENT Butler County Community College (BC3) is currently accepting applications for the position of Academic Center for Enrichment...
Demographic Data for Pennsylvania
Moving to Pennsylvania? Find some basic demographic data about Pennsylvania below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Pennsylvania
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Pennsylvania offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Reception
- Administrative Skills
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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