Executive Secretary Jobs in Irvine, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 hours ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 2 hours ago
Exec Assistant#25-69232 $30.00-$39.40 per hour Santa Ana, CA All On-site Job Description Summary: The main function of an administrative assistant/executive assistant is to provide high-level...
- Newport Beach, CA (11 miles from Irvine, CA)
- 1 day ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 1 day ago
Summary Operate multi-line telephone system to answer incoming calls and direct callers to appropriate personnel. Welcome employees, visitors and guests to the company's corporate office and...
- Newport Beach, CA (11 miles from Irvine, CA)
- 2 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 2 days ago
Description Citizens Private Bank continues to grow its strategic initiative across California and other markets. Helping to drive overall results, the Executive Assistant, will provide...
- Corona, CA (13 miles from Irvine, CA)
- 2 days ago
- Corona, CA (13 miles from Irvine, CA)
- 2 days ago
About Monster Energy: Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the game-changers. We're not perfect and we don't pretend to be. We're raw,...
Executive Administrative Assistant II
- Santa Ana, CA (6 miles from Irvine, CA)
- 3 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 3 days ago
We're always looking for diverse, talented, service-oriented people to join our exceptional team. Executive Administrative Assistant II The pay range for this position is listed below. Our pay...
Established Property and Casualty Insurance agency & Property Maintenance Firm in Newport Beach looking to expand their team. What we seek is character, we can teach you the rest, if you are...
- Aliso Viejo, CA (10 miles from Irvine, CA)
- 3 days ago
- Aliso Viejo, CA (10 miles from Irvine, CA)
- 3 days ago
Salary Range: $45.69 - $58.54 WE BUILD THE COOLEST HOMES IN THE COOLEST NEIGHBORHOODS! Thomas James Homes (TJH) is the replacement builder bringing superior design and tech-enabled simplicity to...
- Corona, CA (13 miles from Irvine, CA)
- 3 days ago
- Corona, CA (13 miles from Irvine, CA)
- 3 days ago
The Operations Assistant will be the first point of contact for visitors and is expected to deliver exceptional customer service at all times. The priority for this role is to provide a welcoming...
- Pomona, CA (17 miles from Irvine, CA)
- 3 days ago
- Pomona, CA (17 miles from Irvine, CA)
- 3 days ago
Executive Assistant Posting Number: A00863 Campus: Department: 1100-Office of the President Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing...
- Aliso Viejo, CA (10 miles from Irvine, CA)
- 4 days ago
- Aliso Viejo, CA (10 miles from Irvine, CA)
- 4 days ago
Summary Under the direction of the Managing Director, provide administrative, coordination and project support to senior level executives. Essential Duties & Responsibilities Serve as primary...
- Laguna Beach, CA (14 miles from Irvine, CA)
- 5 days ago
- Laguna Beach, CA (14 miles from Irvine, CA)
- 5 days ago
Executive Assistant - Temp-to-Hire Location: Aliso Viejo, CA (Fully Onsite) We are seeking a highly professional and detail-oriented Executive Assistant to provide direct support to our clients...
Kelly Services, the leader in Manufacturing Career Placement, is proud to announce we are now partnering with Biosense Webster located in Irvine, CA. Johnson & Johnson is rapidly expanding and is...
Senior Executive Assistant Costa Mesa, California, United States Apply Req ID: 3785
- Costa Mesa, CA (10 miles from Irvine, CA)
- 6 days ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 6 days ago
New Senior Executive Assistant Costa Mesa, California, United States Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with...
101-Office of the CEO-1408-101 Executive Assistant
- Laguna Woods, CA (9 miles from Irvine, CA)
- 7 days ago
- Laguna Woods, CA (9 miles from Irvine, CA)
- 7 days ago
101-Office of the CEO-1408-101 Executive Assistant JOB SUMMARY: Under direction, plans, reviews, coordinates and expedites the flow of information through the General Manager's office to the...
Job Description Revelyst, is a collective of makers who design and manufacture performance gear and precision technologies. Our category-defining brands leverage meticulous craftsmanship and...
Demographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Irvine, CA
Highest Education Level
Executive Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Google Calendar
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Ordering Supplies
- Grammar
- Concur
- Drafting
- Resourceful
- Slack
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Zoom Meetings
- Office Management
- Microsoft SharePoint
- Liaison
- Event Planning
- Google Workspace
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Initiative
- Logistics
- Filing
- Events
- Written Communication
- Documentation
- Verbal Communication
- Flexibility
- Collaboration
- Reporting
- Interpersonal Skills
- Budgets
- Microsoft PowerPoint
- Multitasking
- Project Management
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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