Executive Secretary Jobs in Irvine, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- University of California Irvine
- Irvine, CA
- 22 hours ago
- Irvine, CA
- 22 hours ago
University of California Irvine Temporary Executive Assistant Req ID: 148241 Payroll Job Title: 004702-EXEC AST 3 CX Location: Los Alamitos, California Organization: UCI Campus Division: Campus...
In Person TemporaryExecutive Assistant to CEO Urgently hiring! 837628
- Helpmates Staffing Services
- Irvine, CA
- 4 days ago
- Irvine, CA
- 4 days ago
Executive Assistant to CEO | Urgently hiring! | 837628 Irvine, CA 92614 Posted: 05/28/2026 Job Category: Office Clerical and Administration Job Number: 837628 Pay Rate: $75000 - $80000 per year...
In PersonExecutive Administrative Assistant
- Allstate Floral Inc.
- Artesia, CA (20 miles from Irvine, CA)
- 4 days ago
- Artesia, CA (20 miles from Irvine, CA)
- 4 days ago
Executive Support & Operations We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to provide high-level support to our executive leadership team while...
In Person- Novolex
- Rowland Hghts, CA (18 miles from Irvine, CA)
- 5 days ago
- Rowland Hghts, CA (18 miles from Irvine, CA)
- 5 days ago
Company Overview Why Choose Us? Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and...
In Person- Allstate Floral Inc.
- Artesia, CA (20 miles from Irvine, CA)
- 5 days ago
- Artesia, CA (20 miles from Irvine, CA)
- 5 days ago
Executive Support & Operations We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to provide high-level support to our executive leadership team while...
In Person- Adecco USA, Inc.
- Fountain Valley, CA (11 miles from Irvine, CA)
- 6 days ago
- Fountain Valley, CA (11 miles from Irvine, CA)
- 6 days ago
Home Sr Executive Assistant Office, Clerical & Administrative $ 32.01 - $ 60 / Hour location_on Fountain Valley, California acute Contract/Temporary favorite_border JOB ON CANDIDATE PORTAL COPY...
In Person- hma
- Santa Ana, CA (6 miles from Irvine, CA)
- 10 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 10 days ago
At Hyundai, we've rethought our business and created cars that combine performance, quality, design and innovation into a complete package. It's time you rethink what you expect from an employer....
In PersonExecutive Assistant/Development/Database & Events Specialist
- Council on Aging - Southern California Inc
- Irvine, CA
- 11 days ago
- Irvine, CA
- 11 days ago
Executive Assistant to CEO/Development Specialist HOURS: 40 hours per week (Mon-Fri) FLSA CATEGORY: Exempt LOCATION: 2 Executive Circle, Suite 175, Irvine, CA92614 SALARY : $75,000 TO $85,000...
In PersonExecutive Assistant 3 - Quality & Patient Safety - FT Days
- University of California, Irvine
- Orange, CA (6 miles from Irvine, CA)
- 11 days ago
- Orange, CA (6 miles from Irvine, CA)
- 11 days ago
Executive Assistant 3 - Quality & Patient Safety - FT Days University of California, Irvine - 4.0 Orange, CA Job Details Full-time $65,700 - $115,100 a year 7 hours ago Benefits Health insurance...
In PersonDemonstrate your proven track record supporting a senior leader in a fast-paced environment. with a proven track record of developing strong partnerships and maximizing efficiency for executive...
In PersonExecutive Administrative Assistant
- General Logistics Systems
- Santa Fe Springs, CA (21 miles from Irvine, CA)
- 14 days ago
- Santa Fe Springs, CA (21 miles from Irvine, CA)
- 14 days ago
Description GLS Group is one of the largest parcel services providers in Europe, with a strong local presence in almost all countries across the continent. It also operates through wholly owned...
In PersonTic Solutions is currently recruiting for an Executive Assistant at our Irvine, CA location. This position is an advanced level position that provides comprehensive and administrative support to a...
In PersonJoin the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's...
In PersonExecutive Assistant to the President
- SPU Seattle Pacific University
- Cypress, CA (17 miles from Irvine, CA)
- 18 days ago
- Cypress, CA (17 miles from Irvine, CA)
- 18 days ago
Who We Are Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of...
In PersonExecutive Assistant to the Vice President of Enrollment Management
- Hope International University
- Fullerton, CA (12 miles from Irvine, CA)
- 18 days ago
- Fullerton, CA (12 miles from Irvine, CA)
- 18 days ago
Position: Executive Assistant to the Vice President of Enrollment Management Salary: $22-$24/hour Organizational Relationship: Reports to the Director of Enrollment Management Operations Position...
In PersonDemographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Irvine, CA
Highest Education Level
Executive Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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