Executive Secretary Jobs in Irvine, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant, Foundation
- Orange, CA (6 miles from Irvine, CA)
- 13 hours ago
- Orange, CA (6 miles from Irvine, CA)
- 13 hours ago
Work Location Orange, California Work Shift Day - 08hrs (United States of America) Why CHOC? At CHOC, we strive to be the leading destination of children's health by providing exceptional and...
Caregiver and Executive Assistant Needed
- Jurupa Valley, CA (24 miles from Irvine, CA)
- 1 day ago
- Jurupa Valley, CA (24 miles from Irvine, CA)
- 1 day ago
Caregiver and Executive Assistant Needed (Jurupa Valley (Riverside)) compensation: $15 - 20 per hour (Depends on Experience) Looking for caregiver help for Saturday and Sunday daytime for my wife....
- Costa Mesa, CA (10 miles from Irvine, CA)
- 1 day ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 1 day ago
We are seeking a highly organized and proactive Executive/Personal Assistant to support our Director of Office Operations and C-suite executives. This role is pivotal in ensuring smooth day-to-day...
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two...
Executive Assistant to the CEO
- Montclair, CA (22 miles from Irvine, CA)
- 1 day ago
- Montclair, CA (22 miles from Irvine, CA)
- 1 day ago
Title : EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER General Statement of Function: The Executive Assistant (EA) to the Chief Executive Officer (CEO) is a highly proactive, solution-oriented...
- Fullerton, CA (12 miles from Irvine, CA)
- 2 days ago
- Fullerton, CA (12 miles from Irvine, CA)
- 2 days ago
to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics...
Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II)
- Fullerton, CA (12 miles from Irvine, CA)
- 2 days ago
- Fullerton, CA (12 miles from Irvine, CA)
- 2 days ago
to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics...
- Pomona, CA (17 miles from Irvine, CA)
- 3 days ago
- Pomona, CA (17 miles from Irvine, CA)
- 3 days ago
Join the Clean Energy Revolution Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide high-level administrative support to...
Remote WorkOFFICE MANAGER AND EXECUTIVE ASSISTANT University of California Irvine
- Irvine, CA
- 3 days ago
- Irvine, CA
- 3 days ago
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Temporary Executive Assistant, Corporate/Academic Healthcare
- Irvine, CA
- 3 days ago
- Irvine, CA
- 3 days ago
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Executive Assistant (EA) Davita Inc. $29.50-$43.50 paid time off, 401(k) United States, Colorado, Denver Jun 07, 2025 Posting Date 06/06/2025 15271 Laguna Canyon RdSte...
Ultimate Staffing is excited to offer an opportunity for an Executive Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our...
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
- Huntington Beach, CA (14 miles from Irvine, CA)
- 7 days ago
- Huntington Beach, CA (14 miles from Irvine, CA)
- 7 days ago
Responsive recruiter Benefits: Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Training & development About the Role: Join Restoration 1 of Huntington...
Executive Assistant, Office of the Chancellor and Board Operations
- Mission Viejo, CA (16 miles from Irvine, CA)
- 8 days ago
- Mission Viejo, CA (16 miles from Irvine, CA)
- 8 days ago
Executive Assistant, Office of the Chancellor and Board Operations South Orange Community College Mission Viejo, CA Full-time Business Management Posted on May 15, 2025 Application Instructions:...
Demographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Irvine, CA
Highest Education Level
Executive Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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