Executive Secretary Jobs in Irvine, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
... Join Walmart/VIZIO and take your career to the next level! We are seeking a highly organized and proactive professional to coordinate business events, manage executive calendars, and support...
Personal/Executive Assistant to CEO and other executives
- Dana Point, CA (20 miles from Irvine, CA)
- 2 days ago
- Dana Point, CA (20 miles from Irvine, CA)
- 2 days ago
Seashore Equities, LLC A private investment company, Dana Point, CA Pay rate: negotiable- a broad range, based on experience, work history, background, education, references, presentation,...
About the Role Our client is seeking a highly organized and proactive Personal / Executive Assistant to support their CEO. This role requires a self-starter with exceptional attention to detail,...
Executive Administrative Assistant
- Santa Ana, CA (6 miles from Irvine, CA)
- 6 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 6 days ago
Overview Executive Administrative Assistant Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day....
Executive Administrative Assistant
- Santa Ana, CA (6 miles from Irvine, CA)
- 6 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 6 days ago
Exciting Opportunity at Orange County's Credit Union Executive Administrative Assistant At Orange County’s Credit Union, we value excellence, innovation, and the voices of our associates. We’re...
The Alexa Entertainment Devices and Services (AEDS) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for a...
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Project Manager - Executive Assistant (Investment Sales Team)
- Irvine, CA
- 11 days ago
- Irvine, CA
- 11 days ago
Project Manager - Executive Assistant (Investment Sales Team) Project Manager - Executive Assistant (Investment Sales Team) Job ID 216270 Posted 17-Apr-2025 Service line Advisory Segment Role type...
Executive Assistant to the Dean University of California Irvine
- Irvine, CA
- 12 days ago
- Irvine, CA
- 12 days ago
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Manager, Board Support Services & Board Secretary
- Costa Mesa, CA (10 miles from Irvine, CA)
- 12 days ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 12 days ago
(ON-SITE - In-Person Position) Summary Plans, organizes, directs, and coordinates activities and services that support the Board of Trustees and Chancellor including, but not limited to,...
Executive Assistant for Operations and Finance - Georgetown University Law Center
- Corona, CA (13 miles from Irvine, CA)
- 16 days ago
- Corona, CA (13 miles from Irvine, CA)
- 16 days ago
Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just...
- Newport Beach, CA (11 miles from Irvine, CA)
- 17 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 17 days ago
ABOUT PASSPORT BRAND DESIGN With offices in Newport Beach, New York, Toronto and Montreal, Passport Brand Design (a VML company) is rapidly putting itself on the map as a trusted brand partner....
- Newport Beach, CA (11 miles from Irvine, CA)
- 18 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 18 days ago
We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where...
Executive Assistant (Harbor 2 - Corp Office)
- Santa Ana, CA (6 miles from Irvine, CA)
- 19 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 19 days ago
The Executive Assistant for Robinson Pharma, Inc. will be responsible for verifying and posting transactions to invoices and vouchers and may handle balancing and reconciliations They will assist...
- Walnut, CA (19 miles from Irvine, CA)
- 23 days ago
- Walnut, CA (19 miles from Irvine, CA)
- 23 days ago
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Demographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Irvine, CA
Highest Education Level
Executive Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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