Executive Assistant to the Vice President of Enrollment Management

Position: Executive Assistant to the Vice President of Enrollment Management

Salary: $22-$24/hour

Organizational Relationship: Reports to the Director of Enrollment Management Operations

Position Status: Non-exempt, Full-time

Position Summary: Provide strong administrative support to the Enrollment Management Leadership team, which includes the Directors and Vice President for Enrollment Management (VPEM).

Duties & Responsibilities:

Submit expense reports for the VPEM

Ensure front desk, guest areas, and kitchen are clean and presentable

Handle errands and timesensitive requests to support the team and VPEM

Coordinates meetings and prepares meeting notes.

Coordinate travel arrangements for VPEM as well as team conferences and events

Assist with Admissions events for students and Enrollment Management team

Responsible for purchasing and maintaining inventory of supplies for office and events

Process applications and provide administrative support for Early College Program (ECP), Teacher Induction Program (TIP), and School of Advanced Leadership Training (SALT)

Acts as a liaison between the VPEM and various departments of the University and outside vendors; compose written and email correspondence and communication for VPEM

Maintain a high level of confidentiality

Other duties as assigned to support departmental Division

Employment Standards:

QUALIFICATIONS: To fulfill this role successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor's degree preferred. Experience in office environment and/or higher education preferred.

Knowledge and Skills:

Solid grasp of Excel to develop and maintain spreadsheets with varied formulas and formatting

Moderate to high typing speed is also needed to ensure work can be completed promptly.

Must be able to compose articulate and concise business letters and other correspondence.

A can-do attitude is essential as the role may include a variety of tasks including filing, handling constant phone calls or drop-by personnel, or representing the Vice President or the management team at meetings, University functions, etc.

Excellent computer skills and strong working knowledge of Microsoft Office Applications

Excellent interpersonal and telephone skills, including customer service, to provide positive and welcoming interaction with students, parents, and other university staff

Must be self-directed and able to take initiative.

Flexibility to work with a wide variety of personalities and temperaments

Accountabilities: Dependability and timeliness in attendance and completion of work. Able to maintain confidential information. Positive and professional representation of the University at all times.

Mental Demands: Must be highly organized, detail and multi-task oriented . Able to prioritize responsibilities, solve problems, and analyze systems.

Visual Demands: Extensive use of computer monitor . Proofreading . Filing and retrieving documents.

Physical Demands: Long intervals at keyboard and telephone . Bending/kneeling to access files . Able to lift/move up to 20 lbs.

Environment: Very busy, fast-paced, service-oriented environment. Professional attire is required . Extensive contact with students and fellow staff both in person and by phone.

Character: Must embody Christian character and be actively involved in a local church.

Application Instructions

To apply for this position, please complete and submit the Application for STAFF Jobs on our website below:

Please Note:

It may take up to 48 hours for the posting to appear on the HIU website. In the meantime, you may apply right away by selecting Application for STAFF jobs under the Take the Next Step section and writing in the position you are applying for.

For questions regarding this position, please use the online application process. We kindly ask that you do not contact the university directly .

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

Dental insurance

Employee discount

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Work Location: In person