Administrative Assistant Jobs in Philadelphia, PA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
SECRETARY III (FT; 40hrs/wk) - Temple Faculty Physicians, OB/GYN
- Philadelphia, PA
- moments ago
- Philadelphia, PA
- moments ago
Perform varied secretarial functions requiring typing of correspondence and reports. The incumbent will also be responsible for individual analysis, regular exercise of judgment in making...
- Villanova, PA (11 miles from Philadelphia, PA)
- moments ago
- Villanova, PA (11 miles from Philadelphia, PA)
- moments ago
VILLANOVA, PA 6 DAYS AGO 21699054 Summary VILLANOVA, PA Competitive Salary 0 Years Experience Bachelor's degree No Commisssion 20.00 hours per week / Day Shift /Part-Time Description Posting...
- Chester, PA (13 miles from Philadelphia, PA)
- moments ago
- Chester, PA (13 miles from Philadelphia, PA)
- moments ago
Assistant Overview: The Administrative Assistant plays a crucial role in supporting the efficient operation of the organization by providing administrative and clerical support to ensure seamless day-to-day...
Office Assistant - Orthopedics - Burlington
- Burlington, NJ (19 miles from Philadelphia, PA)
- 3 hours ago
- Burlington, NJ (19 miles from Philadelphia, PA)
- 3 hours ago
At Virtua Health, we exist for one reason to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's...
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- West Chester, PA (23 miles from Philadelphia, PA)
- 3 hours ago
- West Chester, PA (23 miles from Philadelphia, PA)
- 3 hours ago
Small law firm in West Chester, Pennsylvania seeks a legal secretary with 5+ years of experience. The position requires some face-to-face and telephonic contact with clients. Applicants should...
Medical Secretary, Radiology, Part Time, Marlton
- Voorhees, NJ (13 miles from Philadelphia, PA)
- 4 hours ago
- Voorhees, NJ (13 miles from Philadelphia, PA)
- 4 hours ago
At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's...
Associate - Global Credit Sales Front Office Assistant
- Chesterbrook, PA (14 miles from Philadelphia, PA)
- 4 hours ago
- Chesterbrook, PA (14 miles from Philadelphia, PA)
- 4 hours ago
Business Overview: The Analyst Global Credit Sales Front Office Support is responsible for client service and trade support functions, which include management reporting, trade processing,...
Secretary- School Counseling Office (12 Months)
- Westampton, NJ (20 miles from Philadelphia, PA)
- 4 hours ago
- Westampton, NJ (20 miles from Philadelphia, PA)
- 4 hours ago
Position Type: Secretarial/Clerical Date Posted: 8/4/2025 Location: Westampton Campus Date Available: 10/02/2025 Additional Information: Show/Hide Full-Time 12-Month Secretary School...
Administrative Assistant (Department of Hematology/Oncology) University of Pennsylvania
- Philadelphia, PA
- 10 hours ago
- Philadelphia, PA
- 10 hours ago
Posted Job Title Administrative Assistant (Department of Hematology/Oncology) Job Profile Title Administrative Assistant A Job Description Summary The role of this position is to provide administrative...
Medical Receptionist - King of Prussia, PA
- King of Prussia, PA (15 miles from Philadelphia, PA)
- 18 hours ago
- King of Prussia, PA (15 miles from Philadelphia, PA)
- 18 hours ago
Join a workplace recognized by Newsweek as America's Greatest Workplaces for 2024. Advanced Dermatology and Cosmetic Surgery’s mission is to deliver the highest quality patient care and experience...
Part Time Hourly Secretary - Transportation Department
- Plymouth Meeting, PA (12 miles from Philadelphia, PA)
- 19 hours ago
- Plymouth Meeting, PA (12 miles from Philadelphia, PA)
- 19 hours ago
Part-time Hourly Secretary Position - Transportation Department Work Year: 12 months; Part Time Hours: 20 Hours per week, Monday - Friday 8 a.m. - 12 p.m. Salary: Per the CESP Agreement...
- Collegeville, PA (21 miles from Philadelphia, PA)
- 19 hours ago
- Collegeville, PA (21 miles from Philadelphia, PA)
- 19 hours ago
The Perkiomen Valley School District is seeking an Accounts Payable Secretary at the District Office. This is a full-time, 12 month position available immediately. The starting hourly rate is...
Event Sales Administrative Assistant
- Bala Cynwyd, PA (5 miles from Philadelphia, PA)
- 20 hours ago
- Bala Cynwyd, PA (5 miles from Philadelphia, PA)
- 20 hours ago
Join a dynamic hospitality team as an Event Sales Administrative Assistant....
- Plymouth Meeting, PA (12 miles from Philadelphia, PA)
- 21 hours ago
- Plymouth Meeting, PA (12 miles from Philadelphia, PA)
- 21 hours ago
Overview Kimley-Horn is looking for an Administrative Assistant to join our team in Plymouth Meeting, Pennsylvania (PA)! This is not a remote position....
Administrative Specialist Temple University, United States 1 day ago Location: Philadelphia, PENNSYLVANIA Job Type: FullTime Administrative Specialist - (25001868) Description Temple University's...
Demographic Data for Philadelphia, PA
Moving to Philadelphia, PA? Find some basic demographic data about Philadelphia, PA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Philadelphia, PA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Philadelphia, PA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Ordering Supplies
- Front Office
- Faxing
- Purchase Orders
- Spreadsheets
- Calendar Management
- Scheduling Appointments
- Proofreading
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- Typing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Problem Solving
- Regulations
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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