Administrative Assistant Jobs in California
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Paralegal / Legal Assistant III Supporting the U.S. Attorney's Office
- FSA Federal
- Fresno, CA
- 10 hours ago
- FSA Federal
- Fresno, CA
- 10 hours ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Paralegal / Legal Assistant II Supporting the US Attorney's Office
- FSA Federal
- Fresno, CA
- 5 days ago
- FSA Federal
- Fresno, CA
- 5 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Litigation Paralegal / Legal Assistant IV Supporting US Attourney's Office
- FSA Federal
- Sacramento, CA
- 6 days ago
- FSA Federal
- Sacramento, CA
- 6 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Schuering & Doyle, LLP, a medical malpractice insurance defense firm, has an opening for an experienced, full-time litigation secretary for a busy Partner’s desk. The position is non-exempt, and...
The Housekeeping Office Coordinator assists with all office duties of the housekeeping department such as payroll, ordering, etc. This position has a high level of guest phone contact. This person...
Overview We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's family of brands has openings for individuals looking for a...
Position Summary The Administrative Assistant provides clerical assistance to the Legal Department....
Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and...
Organize programs to support operational requirements. Monitor projects for administrative errors. Enforce organizational practices. Review correspondence prior to submission. Provide technical...
Administrative Assistant, Events - Corporate Los Angeles
- Los Angeles, CA
- 2 hours ago
- Los Angeles, CA
- 2 hours ago
The Administrative Assistant, Events role works in support of the events team to ensure all events are running in an efficient and effective manner....
As a legal assistant on our team, you'll handle complex tasks critical to the success of our law offices. An ideal candidate will have prior litigation experience and an understanding of legal...
Admin Assistant/Group Coordindator, Commercial Investments And Development & Construction
- Beverly Hills, CA
- 2 hours ago
- Beverly Hills, CA
- 2 hours ago
Company: Founded in 1977, Kennedy Wilson is a global real estate investment company headquartered in Beverly Hills CA with 12 global offices. We own, operate, and invest in real estate on our own...
Administrative Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service....
Citizenship required High school diploma or equivalent Experience as an administrative assistant, paralegal, legal secretary, program assistant, customer service role, or related field Proficiency in...
Here is what you can expect when you join our Village as an Administrative Assistant: A community first, company second culture based on Core Values that really matter....
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Dictation
- Travel Arrangements
- Meeting Minutes
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Requisitions
- Office Procedures
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Associates
- Ordering Supplies
- Purchase Orders
- Legal Research & Writing
- Spreadsheets
- Scheduling Appointments
- Transcription
- Business Correspondence
- General Office Duties
- File Management
- Administrative Skills
- Discretion
- Reception
- Proofreading
- Patient Care
- Office Management
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Data Entry
- Typing
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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