Administrative Assistant Jobs in California
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant, Medical - Corporate
- Mediko
- San Jose, CA
- 1 day ago
- Mediko
- San Jose, CA
- 1 day ago
The Administrative Assistant, Medical - Corporate will also assist with data entry, reporting, and maintaining an organized and efficient healthcare environment....
- MasTec Communications Group
- Sacramento, CA
- 3 days ago
- MasTec Communications Group
- Sacramento, CA
- 3 days ago
As an Administrative Assistant, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community....
- Fidelity National Financial
- Irvine, CA
- 3 days ago
- Fidelity National Financial
- Irvine, CA
- 3 days ago
Join Our Team as a Legal Assistant at Fidelity National Financial! Are you looking for a challenging and rewarding career in the legal industry? Look no further! Fidelity National Financial is...
Experienced Legal Secretary: family law and civial litigation; one attorney office
- Eugene Zech, Attorney at law
- Newport Beach, CA
- 9 days ago
- Eugene Zech, Attorney at law
- Newport Beach, CA
- 9 days ago
The ideal candidate will have experience in trial preparation, legal document preparation, civil procedure, subpoenas, business litigation, and pre-litigation....
- Stallant Health
- Crescent City, CA
- 10 days ago
- Stallant Health
- Crescent City, CA
- 10 days ago
Medical Front Office Opportunity! Location: Rural Healthcare Facility in Crescent City CA Schedule: 12-hour shifts, including Sundays About Us: We are a dedicated rural healthcare facility that...
Litigation Paralegal / Legal Assistant IV Supporting US Attorney's Office
- FSA Federal
- Sacramento, CA
- 11 days ago
- FSA Federal
- Sacramento, CA
- 11 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Legal Secretary - Equine law and Tax Controversies
- B. Paul Husband, Professional
- Palm Springs, CA
- 11 days ago
- B. Paul Husband, Professional
- Palm Springs, CA
- 11 days ago
Join our team at B. Paul Husband, Professional Corporation as a Legal Secretary specializing in Equine law and Tax Controversies. This role is perfect for someone who is passionate about the...
Administrative Assistant/Office Manager Looking for rewarding work in an organization dedicated to making an impactful difference in the lives of others?...
Assistant plays a key role in supporting school operations and communication....
We currently have an opening for a Lead Administrative Assistant at Healy Mortuary & Cremation....
Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and...
At Simi Valley Toyota, we strive to make every customer a customer for life. Happy employees make happy clients, and we reward individuals who are ready to work hard and stay motivated. Every...
Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company. Summary: This position performs a variety of...
Senior Department Secretary - District (39429), 40 hr/wk - Transportation Department
- Danville, CA
- 1 hour ago
- Danville, CA
- 1 hour ago
Cover Letter Resume Current Letter of Recommendation Requirements / Qualifications Comments and Other Information This position is eligible for BENEFITS. For more information about this position,...
Litigation Legal Secretary Cooley is seeking a Legal Secretary to join the Litigation team. Position Summary: The Litigation secretary will provide complex and specialized secretarial and...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »