Administrative Assistant Jobs in California
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Schuering & Doyle, LLP, a medical malpractice insurance defense firm, has an opening for an experienced, full-time litigation secretary for a busy Partner’s desk. The position is non-exempt, and...
Legal Secretary ( Hybrid / Remote )
- Zelms Erlich Lenkov
- Los Angeles, CA
- 18 hours ago
- Zelms Erlich Lenkov
- Los Angeles, CA
- 18 hours ago
Zelms Erlich Lenkov is a dynamic, rapidly growing law firm operating in California, Arizona, Texas, and New Mexico. We represent Fortune 500 companies, athletes, sports teams, celebrities and a...
Remote Work
Paralegal / Legal Assistant III Supporting the U.S. Attorney's Office
- FSA Federal
- Fresno, CA
- 5 days ago
- FSA Federal
- Fresno, CA
- 5 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Litigation Paralegal / Legal Assistant IV Supporting US Attorney's Office
- FSA Federal
- Sacramento, CA
- 10 days ago
- FSA Federal
- Sacramento, CA
- 10 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
The Production Team at JUSTIN is seeking an experienced Production Administrative Assistant who understands all aspects of procurement support functions including, purchase order entry requirements,...
This is a part-time (roughly 10-15 hours per week) and very casual gig based out of a home in Bernal Heights, though you can work remotely on some days that dont require being there in person. FYI...
Remote WorkAdministrative Asst III University of California San Francisco
- San Francisco, CA
- 4 hours ago
- San Francisco, CA
- 4 hours ago
The Administrative Assistant III role is an entry-level position in the highly dynamic Memory and Aging Center with a primary focus on the study of neurodegenerative diseases....
Administrative Assistant 3 University of California Davis
- Davis, CA
- 4 hours ago
- Davis, CA
- 4 hours ago
Administrative Assistant 3 Job Summary #CA-DS The Administrative Assistant provides support for the School of Nursing Assistant and Associate Deans, Program Directors, and Faculty....
Personal Assistant to e-commerce entrepreneur
- Beverly Hills, CA
- 4 hours ago
- Beverly Hills, CA
- 4 hours ago
Looking for a personal assistant to help with my home based business. I sell women's fashion through livestreams and am also looking to get back into growing tiktok/ig as a fashion influencer....
Research Admin Coordinator -Heart Institute, Cheng Lab Cedars-Sinai Medical Center
- Los Angeles, CA
- 4 hours ago
- Los Angeles, CA
- 4 hours ago
The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of...
Experienced Bilingual (Eng/Esp) Immigration/PI/Civil Legal Secretary
- Los Angeles, CA
- 4 hours ago
- Los Angeles, CA
- 4 hours ago
Experienced Bilingual (Eng/Span) Immigration/PI/Civil Legal Secretary Compensation: $30-$38hr, depending on imm + PI experience, JD a plus Employment type: P/T, 30-35hrs ***This is a legal...
Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies...
This General Office Assistant Position Features: Work in a large department Must have experience with copy machine, making separated multiple copies and processing in-coming mail Parking validated...
Company is seeking a proactive and efficient Administrative Assistant to support daily operations....
Downtown law firm is seeking a Case Managers. If you have Mass Tort experience that would be a plus.. This role requires a high level of sensitivity and empathy, and we are specifically looking...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Travel Arrangements
- Dictation
- Meeting Minutes
- Calendaring
- E-Filing
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Associates
- Scheduling Appointments
- Transcription
- File Management
- Business Correspondence
- Administrative Skills
- Discretion
- Reception
- General Office Duties
- Proofreading
- Medical Records
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Budgets
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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