Administrative Assistant Jobs in California
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Litigation Paralegal / Legal Assistant IV Supporting US Attorney's Office
- FSA Federal
- Sacramento, CA
- 22 hours ago
- FSA Federal
- Sacramento, CA
- 22 hours ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Estate Plan, Probate, Trust Administration, Conservatorship Law Firm in the South Bay Area seeks to add a full time Legal Secretary. We are looking for an individual who is self-motivated and...
Accounting & Administrative Assistant
- Ranch Fence Inc.
- Mariposa, CA
- 7 days ago
- Ranch Fence Inc.
- Mariposa, CA
- 7 days ago
Ranch Fence Inc. is hiring an Accounting & Administrative Assistant to support our busy Mariposa, CA office....
A small defense law firm based in Chatsworth, CA, is seeking a Legal Assistant (Full or Part-time) with 3 -5 years of experience to join our team. Potential candidate must have excellent...
SAGE Services Executive Personal Assistant to the CEO (Ventura County) Full-Time | In-Office About the Role We are seeking a highly skilled and adaptable Executive Personal Assistant to serve as...
Administrative Assistant is responsible for supporting the catering sales team and the CEO with various office duties. Hours would be Monday to Friday from 9am to 2pm or 8am-1pm....
Sun Coast Marine Services, Inc. is looking for a reliable and detail-focused Administrative Assistant to support our office and operations team....
Starting Wage: DOE Start Date: IMMEDIATELY TRI West Real Estate is seeking a dedicated Part Time Administrative Assistant/Receptionist....
Highly efficient, self-motivated and detail orientated Sort and prepare documents for scanning and enter them into the system, remove staples, scan accounts payable batch into system. Good...
Chiropractic Office Assistant: Fun, Fast-Paced, Purpose-Driven
- San Jose, CA
- 1 hour ago
- San Jose, CA
- 1 hour ago
Chiropractic Office Assistant Fun, Fast-Paced, Purpose-Driven + Campbell/San Jose, CA | $23+/hr + Monday - Friday + Average 30 hours/week with potential to grow + In Person Were Platinum...
Are you a motivated and organized person? Do you thrive in a collaborative work environment? Look no further! We have an immediate opening for an office coordinator/ assistant. We are a...
Medical Administrative Assistant/Medical Assistant
- San Francisco, CA
- 1 hour ago
- San Francisco, CA
- 1 hour ago
Join a premier practice where aesthetics meet advanced care. We are a high-end medical office treating patients for facial aesthetics, TMJ disorders, sleep apnea, snoring, and teeth grinding....
Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections,...
DENTAL FRONT OFFICE (Orange, CA.) DENTAL Front Office needed. GP Dental Office in OC is looking for an individual who is friendly, organized, and dependable. Candidate should have great...
Administrative Assistant, Dispatcher, Collections, And AR
- Fullerton, CA
- 1 hour ago
- Fullerton, CA
- 1 hour ago
for Assistant: -Scheduling -Book Keeping -Scheduling -legal document submission -Email responses -light dispatching -Answer the phones -Organize the owners desks and files -Scanning documents...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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