Administrative Assistant Jobs in California
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
A busy bankruptcy law practice is seeking an experienced, techsavvy Legal Assistant to join our team! We are looking for a highly organized and detailoriented professional who can hit the ground...
- Fidelity National Financial
- Irvine, CA
- 6 days ago
- Fidelity National Financial
- Irvine, CA
- 6 days ago
Join Our Team as a Legal Assistant at Fidelity National Financial! Are you looking for a challenging and rewarding career in the legal industry? Look no further! Fidelity National Financial is...
- Stallant Health
- Crescent City, CA
- 13 days ago
- Stallant Health
- Crescent City, CA
- 13 days ago
Medical Front Office Opportunity! Location: Rural Healthcare Facility in Crescent City CA Schedule: 12-hour shifts, including Sundays About Us: We are a dedicated rural healthcare facility that...
Litigation Paralegal / Legal Assistant IV Supporting US Attorney's Office
- FSA Federal
- Sacramento, CA
- 14 days ago
- FSA Federal
- Sacramento, CA
- 14 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
- Cha Law Ethics
- Orange, CA
- 15 days ago
- Cha Law Ethics
- Orange, CA
- 15 days ago
This is a fully remote position open only to residents of California, Washington, Arizona, Georgia, Texas, North Carolina, Pennsylvania, and Florida. Candidates must be able to work from 8:00 AM...
Remote WorkThe Legal Administrative Assistant for San Diego Volunteer Lawyer Program assists our team of Staff Attorneys in providing top-quality legal advice and representation to low-income San Diegans....
We are looking for a reliable and organized Office Assistant to handle customer inquiries, take phone orders, and prepare quotes for temporary fencing and portable restrooms. The ideal candidate...
Title: Part-Time Admin Assistant Needed Fast Computer Skills a Must
- Huntington Beach, CA
- 1 hour ago
- Huntington Beach, CA
- 1 hour ago
Hanna and Associates is looking for a sharp, reliable Admin Assistant to help a high-performing sales agent. This is a part-time gig perfect for a high school or college student whos quick with a...
ABOUT THE JOB We are seeking a detail-oriented and highly organized Administrative Assistant to support our Finance Department and COO....
This position includes sales coordination, computer entry, filing, responding to customer inquiries and requests, managing a small business's day-to-day administration, coordinating schedules with...
Duties: *Answering the phone *Drafting discovery responses *Assisting in Litigation *Communicating with clients *Filing *Fluent in Spanish, Vietnamese or Chinese....
SF Outpatient Services - Administrative Assistant
- San Francisco, CA
- 1 hour ago
- San Francisco, CA
- 1 hour ago
All Administrative Assistants are cross trained to assist with multiple programs as needed....
We are seeking a dedicated and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys handling complex civil litigation matters. The ideal candidate will be...
South San Francisco Law Firm has an immediate need for a Full-Time business immigration Legal Assistant. Ideal candidates will possess excellent writing, communication, organizational, and...
In addition, the Administrative Assistant III may provide supervision to a small number of lower level clerical and administrative support staff....
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Legal Document Preparation
- Dictation
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Word Processing
- Requisitions
- Front Office
- Ordering Supplies
- Faxing
- Spreadsheets
- Purchase Orders
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Discretion
- Proofreading
- General Office Duties
- Reception
- Administrative Skills
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Education Experience
- Documentation
- Inventory Management
- Regulations
- Multitasking
- Microsoft PowerPoint
- Microsoft Office
- Policy Development
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »