Administrative Assistant Jobs in Tucson, AZ
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Vail Unified School District
- Vail, AZ (14 miles from Tucson, AZ)
- moments ago
- Vail, AZ (14 miles from Tucson, AZ)
- moments ago
assistant experience involving the use of word processing and spreadsheets....
In PersonThe Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3....
In PersonAdministrative Associate - Department of Surgery
- University of Arizona
- Tucson, AZ
- 17 hours ago
- Tucson, AZ
- 17 hours ago
Administrative Associate - Department of Surgery Posting Number req26174 Department Surgery Department Website Link Location Tucson Campus Address Tucson, AZ USA Position Highlights The Department...
In PersonOverview Carondelet St. Josephs Hospital Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the...
In PersonPreferred Qualifications 1 year of experience in an administrative assistant role....
In PersonOverview Carondelet St. Marys Hospital Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the...
In PersonOverview Carondelet St. Marys Hospital Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the...
In PersonWe're looking for a Regional Support Specialist/Office Assistant to support our clients agents, branch leaders, and office operations. This role is the heartbeat of the office—helping everything...
In PersonAs a Senior Administrative Assistant, you will serve as a trusted partner to the Chief Financial Officer and Directors of Finance, providing high-level administrative and clerical support in an environment...
In PersonAdministrative Assistant 2 - Temporary, Part-Time
- Pima Community College District (AZ)
- Tucson, AZ
- 4 days ago
- Tucson, AZ
- 4 days ago
Position Summary Hours Per Week: Up to 19.5 hours per week Department: District Office Rate of Pay: $19.58/hour The Administrative Assistant 2 performs a variety of office support duties and customer...
In Person Part TimeNews Updates Creative Aging Workshop in Flagstaff Military Families Receive Free Admission This Summer at Participating Blue Star Museums 2026 Grow, Sustain, and Thrive: a Strategic Plan for...
In Person- Partners Personnel Management
- Tucson, AZ
- 5 days ago
- Tucson, AZ
- 5 days ago
Tucson, AZ Tucson Az 3097 $17.00/Per Hour Admin Assistant Job Description Branch Details Company located in Tucson, AZ is now hiring an Admin Assistant. Pay Rate: $17.00/hour Schedule: 7am-3:30pm,...
In PersonAdministrative Assistant II - Parking Operations
- Pima County
- Tucson, AZ
- 5 days ago
- Tucson, AZ
- 5 days ago
OR: One year with Pima County in an Administrative Assistant I position....
In PersonOffice Assistant - Town Clerk (Part-Time, 19 hrs/week)
- Town of Oro Valley
- Oro Valley, AZ (19 miles from Tucson, AZ)
- 6 days ago
- Oro Valley, AZ (19 miles from Tucson, AZ)
- 6 days ago
First Review of Applications on June 5, 2026 This position is under supervision of the Deputy Town Clerk and performs a variety of entry to journey level clerical, reception and office support...
In Person Part TimeMedical Administrative Assistant II (CAPS)
- University of Arizona
- Tucson, AZ
- 7 days ago
- Tucson, AZ
- 7 days ago
Highlights The University of Arizona, Campus Health Service (CHS) seeks a qualified candidate for the position of Medical Administrative Assistant II....
In PersonDemographic Data for Tucson, AZ
Moving to Tucson, AZ? Find some basic demographic data about Tucson, AZ below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Tucson, AZ
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Tucson, AZ offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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