Administrative Assistant Jobs in Tucson, AZ
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Position: Office Assistant Type: Public Location: Urban Job ID: 130468 County: Pima Posted: August 15, 2025 Contact Information: Tucson Unified School District 1010 E Tenth Street Tucson, Arizona...
Fax: District Email Job Description: Facilities Administrative Assistant SUMMARY Acts on administrative decisions and provides confidential secretarial or office support....
ADMINISTRATIVE ASSISTANT II Job Location: Address: OCCUPATIONAL HEALTH UNIT (OHU) Arizona State Prison Complex (ASPC) - Tucson 10000 South Wilmot Tucson, AZ 85734 Posting Details: Salary: $39,600.00...
OR: One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification....
OR: One year with Pima County in an Administrative Assistant I position....
Job Description: Supplemental Health Care is working with a Clinic (outpatient) in Tucson, Arizona to hire an Administrative Support Specialist. For more than 40 years, we've specialized in...
Position Summary: The Administrative Assistant 2 performs a variety of office support duties and customer service functions for an assigned department....
Department of Spanish and Portuguese in the College of Humanities seeks self-motivated and highly qualified applicants for the position of Administrative Assistant....
SUMMARY Performs a variety of general office work including typing, filing, maintaining personnel, student or fiscal records and receptionist duties in support of a TUSD school or department...
Office help needed immediately! Must know Quickbooks and very knoweledgeable with computer and type well while on the phone with customers writing up invoices for a very fast paced Landscaping...
Administrative Assistant (Foothills) compensation: Depends on Experience employment type: job title: Administrative Assistant Small estate planning law firm looking for an assistant to help with basic...
Administrative Professional - Volunteer Coordinator - Hybrid Remote/In Office Position
- Tucson, AZ
- 10 days ago
- Tucson, AZ
- 10 days ago
Job Type Full-time Description The American Board of Radiology (ABR) is an independent, not-for-profit organization and is one of 24 national medical specialty boards that make up the American...
Administrative Specialist I - Detainee & Crisis Systems
- Tucson, AZ
- 10 days ago
- Tucson, AZ
- 10 days ago
OR: One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification....
The Catering Department is seeking an Administrative Assistant, who will play a vital role in in ensuring the smooth and efficient operation of the catering office....
The School Administrative Assistant performs a wide variety of duties, including confidential responsibilities to overseeing the work of others, with minimal supervision from the principal....
Demographic Data for Tucson, AZ
Moving to Tucson, AZ? Find some basic demographic data about Tucson, AZ below.
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Title Synonyms
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Salary for Administrative Assistant Jobs in Tucson, AZ
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Tucson, AZ offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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