Administrative Assistant

Administrative Assistant Posting Number req26151 Department Human Resources Department Website Link Human Resources Location Tucson Campus Address Tucson, AZ USA Position Highlights

This entry-level Administrative role within the Division of HR supports a wide range of day-to-day operational tasks, including scheduling meetings, coordinating events, arranging travel, and assisting with Zoom meeting hosting and video editing. The position is responsible for processing employment-related record requests such as verifications, PSLF, and unemployment documentation, while also greeting walk-ins and responding to or triaging HR-related inquiries through email systems like Trellis. Additional duties include maintaining supply inventory and placing orders, managing Pcard purchases, performing data entry, tracking tasks and projects in Monday.com, and preparing various HR documents to support team functions.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

• Answer front door and help with employee walk ins benefits' questions or direct to the person who can help.
• Schedule appointments, interviews, meetings, and conferences.
• Help with routine travel reservations and itineraries.
• Order food for meetings and help with room set up.
• Help with general office duties - supply inventory and ordering, process Pcard transactions.
• May assist with various projects and tasks as needed.
• Process record requests like employment verification and PSLF requests and assist with processing and storing documents in DocuWare.
• Check mail and scan documents for records.
• Track and process employee unemployment claims in collaboration with the outside vendor. Reach out to employees supervisors across campus to get answers to unemployment questions that cannot be answered without their input.

Knowledge, Skills, & Abilities (KSAs):

• Knowledge of Monday.com or similar cloud-based Work Operating System.
• Knowledge of and ability to use Microsoft Office (Word, Excel, PowerPoint, Outlook).

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.

Preferred Qualifications

• 1 year of experience in an administrative assistant role.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $16.50 - $20.63 Compensation Type hourly rate Grade 3 Compensation Guidance The Rate of Pay Field represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level OC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date 7/20/2026 Expected End Date Contact Information for Candidates Lisa Barrow | ... Open Date 6/2/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the Universitys campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at ....