Secretary Jobs in Oakland, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Investment Services Administrative Assistant
- Fremont Bank
- Fremont, CA (19 miles from Oakland, CA)
- 7 hours ago
- Fremont, CA (19 miles from Oakland, CA)
- 7 hours ago
Job Title: Investment Services Administrative Assistant Location: Fremont, CA Hiring Salary Range: $28.89 $40.72 per hour Position Summary Fremont Bank one of the Bay Areas most respected and...
In PersonCatering Administrative Assistant (Full Time)
- Compass Group
- Vallejo, CA (22 miles from Oakland, CA)
- 8 hours ago
- Vallejo, CA (22 miles from Oakland, CA)
- 8 hours ago
Location: Cal Poly Maritime Campus We are hiring immediately for a full time CATERING ADMINISTRATIVE ASSISTANT position. Address : 200 Maritime Academy Drive, Vallejo, CA 94590. Note: online...
In Person Full TimeAthleta Field Administrative Assistant
- Athleta
- San Francisco, CA (11 miles from Oakland, CA)
- 8 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 8 hours ago
About Athleta For the past 25 years, weve committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. Its what we do...
In Person- Career Strategies - Bay Area
- Palo Alto, CA (23 miles from Oakland, CA)
- 14 hours ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 14 hours ago
More Results Administrative Assistant Employer Career Strategies - Bay Area Location Palo Alto, California, US Salary Competitive Closing date Jun 4, 2026 View more categories View less categories...
In Person- Dialysis Clinic
- Concord, CA (16 miles from Oakland, CA)
- 18 hours ago
- Concord, CA (16 miles from Oakland, CA)
- 18 hours ago
The unit secretary provides administrative support to the clinic staff, greets and assists patients with their appointments, and ensures the patients' charts are in order in accordance with Medicare...
In Person Part Time- Chefs Warehouse
- Richmond, CA (15 miles from Oakland, CA)
- 18 hours ago
- Richmond, CA (15 miles from Oakland, CA)
- 18 hours ago
Position Summary: The Administrative Assistant must be organized, well-spoken, and friendly. Successful candidates much have a sincere customer service-oriented demeanor to assist Visitors,...
In PersonJobsite Administrative Assistant
- Dublin, CA (17 miles from Oakland, CA)
- 1 day ago
- Dublin, CA (17 miles from Oakland, CA)
- 1 day ago
We are seeking a highly organized Administrative Assistant with strong Microsoft Office skills to support our construction companys job site office with administrative tasks including data entry,...
In PersonOffice Assistant Experience Point Richmond
- Richmond, CA (15 miles from Oakland, CA)
- 1 day ago
- Richmond, CA (15 miles from Oakland, CA)
- 1 day ago
Employment Type: long-term) About Us: We are a busy real estate brokerage providing professional services to individuals and small businesses. Were looking for a reliable and organized Office...
In PersonPatient Admin Specialist II (New Patient Coordinator), Orthopedics Full Time, Days (08HR)
- Redwood City, CA (21 miles from Oakland, CA)
- 1 day ago
- Redwood City, CA (21 miles from Oakland, CA)
- 1 day ago
1.0 FTE Full time Day - 08 Hour R2656615 Onsite 107076002 Orthopedics OPC Administrative Support REDWOOD CITY, 450 Broadway, California If you're ready to be part of our legacy of hope and...
In Person Full TimeAdministrative Assistant / Patient Scheduler
- VIVA
- Stanford, CA (24 miles from Oakland, CA)
- 1 day ago
- Stanford, CA (24 miles from Oakland, CA)
- 1 day ago
We are seeking a dependable and detail-oriented Administrative Assistant / Patient Scheduler to support daily operations at our Clinical Research Unit. This role is responsible for handling...
In Person- Manpower
- Benicia, CA (22 miles from Oakland, CA)
- 1 day ago
- Benicia, CA (22 miles from Oakland, CA)
- 1 day ago
Our client, [Industry Descriptor] is seeking a [Job Title] to join their team. As a [Job Title], you will be part of the [Department Name] supporting [Team Name(s)]. The ideal candidate will have...
In Person- Pleasant Hill, CA (14 miles from Oakland, CA)
- 2 days ago
- Pleasant Hill, CA (14 miles from Oakland, CA)
- 2 days ago
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working...
In Person- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
- San Francisco, CA (11 miles from Oakland, CA)
- 2 days ago
Office Assistant Location: San Francisco, CA Company: Jan Brown & Associates About Us: We are a fast-paced, client-focused court reporting firm dedicated to delivering accurate and timely legal...
In PersonHuman Resources Office Assistant - Part Time Burlingame, CA
- Pacific Aviation Corporation
- Burlingame, CA (16 miles from Oakland, CA)
- 2 days ago
- Burlingame, CA (16 miles from Oakland, CA)
- 2 days ago
In-person role at our Burlingame Office Pacific Aviation is a leading airport-handling provider dedicated to providing exceptional service for some of the worlds finest airlines. By developing and...
In Person Part TimePatient Admin Specialist [210518]
- Aquent Talent
- Redwood City, CA (21 miles from Oakland, CA)
- 2 days ago
- Redwood City, CA (21 miles from Oakland, CA)
- 2 days ago
Partnering with Aquent, a leading organization in the healthcare sector is seeking dedicated professionals to join their dynamic team. This organization is committed to delivering exceptional...
In PersonDemographic Data for Oakland, CA
Moving to Oakland, CA? Find some basic demographic data about Oakland, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Oakland, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Oakland, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Reimbursement
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Secretary Related Career Advice Articles
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »