Executive Secretary Jobs in Philadelphia, PA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- King of Prussia, PA (15 miles from Philadelphia, PA)
- 13 hours ago
- King of Prussia, PA (15 miles from Philadelphia, PA)
- 13 hours ago
Responsibilities (This role has a hybrid schedule with 3 days in office and 2 days flex-remote) Join a dynamic organization driven by our passion for healthcare. UHS is seeking talented...
Direct Hire Executive Assistant in Philadelphia
- Philadelphia, PA
- 1 day ago
- Philadelphia, PA
- 1 day ago
Our client, a prestigious law firm based in Philadelphia, is seeking a seasoned and dependable Executive Assistant to join their team. This is an exciting opportunity to support high-level...
Philadelphia, PA 11 Aug 2... Summary Philadelphia, PA Competitive Salary 0 Years Experience High school graduate or equivalency certificate (GED) No Commisssion 40.00 hours per week / Day Shift...
We're seeking a proactive and highly organized Executive Assistant to support our leadership team and help drive operational excellence in a fast-paced startup environment. This full-time, onsite...
- Oaks, PA (19 miles from Philadelphia, PA)
- 2 days ago
- Oaks, PA (19 miles from Philadelphia, PA)
- 2 days ago
At SEI we value our employees and believe in driving growth through change. Part of building brave futures is making a concerted effort to develop and challenge our employees to achieve their...
Executive Assistant A (Department of Neurology)
- Philadelphia, PA
- 2 days ago
- Philadelphia, PA
- 2 days ago
Executive Assistant A (Department of Neurology) University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,...
Role Summary Urban Outfitters is looking for an Executive Assistant who is adept at managing complex calendars, booking travel arrangements, and organizing communication while maintaining firm...
Executive Administrative Assistant
- Bala Cynwyd, PA (5 miles from Philadelphia, PA)
- 3 days ago
- Bala Cynwyd, PA (5 miles from Philadelphia, PA)
- 3 days ago
Position Summary The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules,...
Executive Assistant University of Pennsylvania
- Philadelphia, PA
- 5 days ago
- Philadelphia, PA
- 5 days ago
Executive Assistant University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This...
Executive Assistant III-Card admin CT surgery
- Wilmington, DE (24 miles from Philadelphia, PA)
- 6 days ago
- Wilmington, DE (24 miles from Philadelphia, PA)
- 6 days ago
The Executive Assistant III position will be responsible for coordinating and performing the administrative support functions for providers, clinical staff and administrators including...
Senior Executive/Assistant Manager-Customer service
- Philadelphia, PA
- 6 days ago
- Philadelphia, PA
- 6 days ago
About PSA BDP PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered...
- Camden, NJ (2 miles from Philadelphia, PA)
- 6 days ago
- Camden, NJ (2 miles from Philadelphia, PA)
- 6 days ago
About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical...
University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League...
- Wilmington, DE (24 miles from Philadelphia, PA)
- 7 days ago
- Wilmington, DE (24 miles from Philadelphia, PA)
- 7 days ago
If you take initiative, enjoy working in collaborative environments, and are committed to excellence, we would love to meet you! We seek individuals who are driven to succeed, humble, and skilled...
Executive Assistant / CTH / Onsite / Wayne, PA
- Wayne, PA (14 miles from Philadelphia, PA)
- 7 days ago
- Wayne, PA (14 miles from Philadelphia, PA)
- 7 days ago
Our global SaaS client seeks an Executive Assistant contractor. This is an onsite role local to Radnor, PA. The Executive Assistant is responsible for a wide variety of administrative duties in...
Demographic Data for Philadelphia, PA
Moving to Philadelphia, PA? Find some basic demographic data about Philadelphia, PA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Philadelphia, PA
Highest Education Level
Executive Secretarys in Philadelphia, PA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Google Calendar
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Ordering Supplies
- Grammar
- Concur
- Drafting
- Resourceful
- Calendar Management
- Slack
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Zoom Meetings
- Office Management
- Liaison
- Event Planning
- Google Workspace
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Initiative
- Logistics
- Filing
- Events
- Written Communication
- Documentation
- Verbal Communication
- Flexibility
- Collaboration
- Reporting
- Interpersonal Skills
- Budgets
- Microsoft PowerPoint
- Multitasking
- Project Management
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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