Executive Assistant

5 years

STARR Restaurants is seeking an experienced Executive Assistant to serve as a trusted partner to our CEO.

Based in Philadelphia, this role goes beyond traditional administrative support. The Executive Assistant will help maximize the CEO's effectiveness by managing competing priorities, coordinating complex logistics, facilitating communication across the organization, and driving key projects forward. The successful candidate will be highly organized, proactive, resourceful, and comfortable operating in a fast-paced entrepreneurial environment.

Responsibilities

Manage a complex and evolving calendar, ensuring alignment with business priorities and strategic objectives

Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and meeting logistics

Serve as a key liaison between the CEO and senior leadership team, facilitating communication and follow-through across the organization

Prepare meeting agendas, briefing materials, presentations, and follow-up action items

Track and coordinate special projects, ensuring deadlines and deliverables are met

Prioritize and manage incoming requests, correspondence, and scheduling needs

Support planning and coordination for executive meetings, restaurant openings, industry events, and other company initiatives

Handle highly confidential information with discretion and professionalism

Anticipate needs, identify potential issues, and proactively develop solutions

Qualifications

5+ years of experience supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment

Exceptional organizational, project management, and communication skills

Strong judgment and ability to work independently

Proven ability to manage multiple priorities simultaneously while maintaining attention to detail

High degree of professionalism, discretion, and emotional intelligence

Proficiency with Microsoft Office, Teams, Zoom, and other business productivity tools

Hospitality, lifestyle, consumer, real estate, or entrepreneurial business experience preferred

What Makes Someone Successful

The ideal candidate is calm under pressure, anticipates needs before they arise, communicates effectively with stakeholders at all levels, and enjoys helping leaders and organizations operate at their highest level.

STARR Restaurants is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation: Salary (Based on Experience)

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Time Off, 401k, Commuter Benefits, Potential Bonuses, Dining Discounts, Travel Expenses

Ability to operate in a fast paced environment

Strong interpersonal skills

Effective Time Management

Attention to Detail

Problem Solving Skills

Ability to Work Under Pressure

Adaptability to Changing Priorities

strong initiative

Ability to Facilitate Communication

Capacity for Strategic Thinking

Experience in Hospitality or Related Industries

Ability to Support Executive Leadership

Capacity for Confidentiality

Ability to Coordinate Logistics

Experience in Project Tracking and Management

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