Executive Secretary Jobs in Pennsylvania
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
To strengthen our organization, SEI is currently looking for an Executive Assistant who will be supportive to our Executive leadership team. The ideal candidate will be a proactive problem solver...
Position Overview** At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We...
Executive Assistant, College of Engineering
- State College, PA
- 2 days ago
- State College, PA
- 2 days ago
Executive Assistant, College of Engineering The Pennsylvania State University paid time off, sick time, remote work United States, Pennsylvania, University Park 201 Old Main (Show on map) Jun 07,...
Executive Assistant - Student Affairs & Mercy Heritage
- Pittsburgh, PA
- 3 days ago
- Pittsburgh, PA
- 3 days ago
Carlow University is currently accepting applications for an Executive Assistant position. This position provides primary administrative support to the Vice President of Student Affairs....
Executive/Personal Assistant to Businessman and Chief Executive (PT)
- Philadelphia, PA
- 3 days ago
- Philadelphia, PA
- 3 days ago
A semi-retired businessman and his wife, the Executive Director of a nonprofit organization, are looking for a highly organized, proactive, and adaptable Executive/Personal Assistant to support...
Executive Assistant II Lutheran SeniorLife provides a comprehensive array of community based health and social service programs throughout western Pennsylvania. Our services include LIFE (Living...
B. Braun Medical, Inc. Company: B. BRAUN MEDICAL (US) INC Job Posting Location: Bethlehem, Pennsylvania, United States Functional Area: Administrative/Clerical Working Model: Hybrid Days of Work:...
Position Summary DESCRIPTION: Under the direction of the Office of the President, which includes the College President and the Vice President for Community Engagement & Chief of Staff, provides...
Key Responsibilities: Manage and optimize brroker's calendar appointments, showings, closings, travel, and personal tasks. Serve as point of contact between the broker and clients, vendors,...
EXECUTIVE ASSISTANT SAINT FRANCIS UNIVERSITY Loretto, PA Full-time Business Administration Posted on May 17, 2025 * Wastewater/Water Treatment Plant Operator Saint Francis University invites...
Executive Assistant, College of Engineering
- University Park, PA
- 8 days ago
- University Park, PA
- 8 days ago
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply...
Overview Full Time Medical Office and Excel Experience Required. The ideal candidate will hold a High School diploma or equivalent, have at least three (3) years of experience in a medical office...
Role: Executive Administrative Assistant Location: Villanova, PA Pay Rate: $26-28/hour Type : Contract Role for 3-6 months, Fully On-Site An Addison Group client is looking for an Executive...
Executive Assistant, OB/GYN Chair - Jefferson Center City
- Philadelphia, PA
- 9 days ago
- Philadelphia, PA
- 9 days ago
Executive Assistant, OB/GYN Chair - Jefferson Center City Executive Assistant, OB/GYN Chair - Jefferson Center City locations Philadelphia, PA time type Full time posted on Posted 3 Days Ago job...
Executive Administrative Assistant - JHP Executive Administrative Assistant - JHP locations Philadelphia, PA time type Full time posted on Posted 3 Days Ago job requisition id REQ-0012059 Job...
Demographic Data for Pennsylvania
Moving to Pennsylvania? Find some basic demographic data about Pennsylvania below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Pennsylvania
Highest Education Level
Executive Secretarys in Pennsylvania offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »