Executive Secretary Jobs in Maine
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant in Gardiner, Maine Our client in Gardiner is seeking an individual with knowledge of modern office practices and strong computer and database skills to work as an Executive...
Executive Assistant, Presidents Office Posting Number S01445JP Department Presidents Office Job Summary The Executive Assistant provides high-level administrative support to the President of the...
Summary The Executive Assistant supports the Clinical Vice Presidents and Leaders. This role requires a strong emphasis on project management, scheduling, administrative operations support, and...
Executive Assistant to the Senior Vice President
- Waterville, ME
- 8 days ago
- Waterville, ME
- 8 days ago
Department: College Advancement Pay Rate Type: Salary Employee Type: Job Summary: Reporting to the Senior Vice President, the Executive Assistant plays a critical role in providing the day to day...
This job was posted by : For more information, please see: Central Office - Five Town CSD and MSAD 28 Executive Assistant to the Superintendent Full Time with Benefits Immediate Opening Position...
We are seeking a dynamic professional to assist the Child Development Services State Director with various research projects, travel arrangements, report preparation, and other clerical tasks....
Remote WorkExecutive Assistant Office, Clerical & Administrative $ 32 - $ 35 / Hour location_on Portland, Maine work_outline Contract/Temporary favorite_border JOB ON CANDIDATE PORTAL COPY LINK link Adecco...
Position Type: Secretarial/Clerical/ Executive Assistant to the Superintendent Date Posted: 6/18/2025 Location: Camden Rockport Middle School, Camden, ME Date Available: Immediate Closing Date:...
Central Office - Five Town CSD and MSAD 28 Executive Assistant to the Superintendent Full Time with Benefits Immediate Opening Position Summary The Superintendent of Schools is seeking the key...
Executive Administrative Assistant - Stores, Wholesale/International, Bean 4 Business (B4B)
- Freeport, ME
- 19 days ago
- Freeport, ME
- 19 days ago
At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of belonging and creating safe, inclusive spaces where everyone feels welcomeboth...
Remote WorkSummary This position will work closely with the President’s Office to ensure a coordinated and timely completion of activities to achieve results for the Organization and System. In addition to...
NorDx Professional - Nonclinical Req #: 36507 Summary Summary: The Executive Assistant - NorDx role supports the President and senior leadership team in providing administrative and operational...
Executive Assistant in Augusta, Maine Our client in Augusta is hiring a full-time Executive Assistant with at least 3 years of experience providing executive-level support. The ideal candidate...
Executive Administrative Assistant for Academic Affairs and Provost
- Bangor, ME
- 45+ days ago
- Bangor, ME
- 45+ days ago
The primary responsibility for the Executive Administrative Assistant (EAA) is to provide support to the Vice President for Academic Affairs and Provost of the University. The EAA will provide...
at University of Maine System in Orono, Maine, United States Job Description The Executive Assistant to the President provides comprehensive, high-level, strategic administrative support to the...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Maine
Highest Education Level
Executive Secretarys in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Grammar
- Concur
- Ordering Supplies
- Drafting
- Spreadsheets
- Calendar Management
- Resourceful
- Scheduling Appointments
- Discretion
- Business Correspondence
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Microsoft SharePoint
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Written Communication
- Microsoft Outlook
- Filing
- Verbal Communication
- Interpersonal Skills
- Events
- Flexibility
- Collaboration
- Project Coordination
- Documentation
- Reporting
- Budgets
- Microsoft PowerPoint
- Multitasking
- Microsoft Office
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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