Executive Secretary Jobs in Maine
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
at FUJIFILM in Augusta, Maine, United States Job Description Position Overview The Executive Assistant to the SVP of Global Finance is responsible for supporting strategic initiatives and managing...
Executive Administrative Assistant - Stores, Wholesale/International, Bean 4 Business (B4B)
- Freeport, ME
- 2 days ago
- Freeport, ME
- 2 days ago
At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of belonging and creating safe, inclusive spaces where everyone feels welcomeboth...
Remote WorkSummary This position will work closely with the President’s Office to ensure a coordinated and timely completion of activities to achieve results for the Organization and System. In addition to...
Executive Receptionist and Administrative Assistant - President's Office
- Portland, ME
- 7 days ago
- Portland, ME
- 7 days ago
Are you a highly organized and detail-oriented professional who thrives in a fast-paced, dynamic environment? Do you have a knack for building relationships and a passion for supporting an...
NorDx Professional - Nonclinical Req #: 36507 Summary Summary: The Executive Assistant - NorDx role supports the President and senior leadership team in providing administrative and operational...
Executive Assistant in Augusta, Maine Our client in Augusta is hiring a full-time Executive Assistant with at least 3 years of experience providing executive-level support. The ideal candidate...
Overview Knowledge Services is seeking an Executive Assistant for a contract through the end of June 2026 (potential for extension) with the State of Maine working onsite in Augusta, ME....
at Eliassen Group in Augusta, Maine, United States Job Description Executive Assistant Anywhere Type: Contract-to-Hire Category: Administrative Industry: Financial Services Workplace Type: Remote...
About Marin Skincare Marin is a fast-growing skincare brand in Portland, ME seeking a motivated, proactive, detail-oriented Executive Assistant to join our high-performing, purpose-driven team....
Executive Administrative Assistant for Academic Affairs and Provost
- Bangor, ME
- 29 days ago
- Bangor, ME
- 29 days ago
The primary responsibility for the Executive Administrative Assistant (EAA) is to provide support to the Vice President for Academic Affairs and Provost of the University. The EAA will provide...
at University of Maine System in Orono, Maine, United States Job Description The Executive Assistant to the President provides comprehensive, high-level, strategic administrative support to the...
Executive Assistant II at The Jackson Laboratory in Bar Harbor, Maine, United States Job Description Executive Assistant II | Office of the President and CEO Location: onsite Bar Harbor, Maine...
Executive Receptionist and Administrative Assistant - Presidents Office
- Portland, ME
- 30+ days ago
- Portland, ME
- 30+ days ago
Are you a highly organized and detail-oriented professional who thrives in a fast-paced, dynamic environment? Do you have a knack for building relationships and a passion for supporting an...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Maine
Highest Education Level
Executive Secretarys in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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