Executive Secretary Jobs in Maine
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Role: Senior Executive Assistant Location: Maine Contract We are looking for a highly organized and proactive Executive Assistant to support our Senior Leadership Team in a dynamic, fast-paced,...
Executive Assistant to Senior Leadership We are seeking a highly organized and proactive Executive Assistant to provide critical administrative and strategic support to our client's Senior...
We are seeking a highly organized and proactive Executive Assistant to support our Senior Leadership Team in a dynamic, fast-paced, and highly technical environment. This role requires exceptional...
Executive Assistant - MaineHealth Behavioral Health
- Westbrook, ME
- 5 days ago
- Westbrook, ME
- 5 days ago
Schedule: Hybrid work schedule-3 days in office and 2 days remote after fully trained. The Executive Assistant - This role assumes responsibility for all administrative duties for senior...
Top 3 Skills: Critical Administrative Functions (triage incidents for senior leadership) Support Strategic Initiatives Executive Team Operations (large Event Planning, Vendor Management) Preferred...
at MaineHealth in Westbrook, Maine, United States Job Description Description MaineHealth Behavioral Health The Executive Assistant - MBH role assumes responsibility for all administrative duties...
OFFICE LOCATION Arlington, Virginia, USA This is a virtual position that is flexible within countries where TNC has an established entity. This position is not eligible for relocation, visa or...
Remote WorkPay Range: $30.31 - $40.52Provides high level support to the Commercial Executives, Regional Presidents and extended staff related to calendars, meetings, and travel. Manages all aspects of...
The Executive Assistant I role works under the direction of one or more Senior Executive leaders and is responsible for providing administrative and operational support essential to the mission of...
Anticipated Executive Assistant to the Superintendent
- Howland, ME
- 45+ days ago
- Howland, ME
- 45+ days ago
Anticipated Executive Assistant to the Superintendent MSAD #31 Howland, Maine Start Date: July 1, 2025 MSAD #31 is seeking experienced and qualified candidates to apply for the position of...
Northern Light Eastern Maine Medical Center Department: Hospital and Other Admin Position is located: Eastern Maine Medical Center Work Type: Full Time Hours Per Week: 40 Work Schedule: 8:00 AM to...
Executive Assistant I Location: Portland, ME Facility: Maine Medical Center Schedule: Full Time Job Category: Professional - Nonclinical Req #: 17514 Date Posted: Jan 6, 2025 Description Maine...
Position Type: Secretarial/Clerical/ Administrative Assistant Date Posted: 11/27/2024 Location: Camden Hills Regional High School, Rockport, ME Date Available: Immediate Closing Date: When...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Maine
Highest Education Level
Executive Secretarys in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Drafting Legal Correspondence
- Adobe PDF
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Email Management
- Space planning
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Grammar
- Resourceful
- Business Operations
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Onboarding
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- Logistics
- Filing
- Microsoft Outlook
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Collaboration
- Interpersonal Skills
- Project Coordination
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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