Executive Secretary Jobs in Maine
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Senior Administrative Coordinator
- University of New England
- Portland, ME
- 4 days ago
- Portland, ME
- 4 days ago
The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office. Reporting to the...
In PersonExecutive Assistant to the President & Chief Executive Officer (CEO)
- Kennebunk Savings
- Kennebunk, ME
- 5 days ago
- Kennebunk, ME
- 5 days ago
Executive Assistant to the President & Chief Executive Officer (CEO) Req #952 Kennebunk, ME, USA Apply Share Job Description Posted Wednesday, May 27, 2026 at 12:00 AM Kennebunk Savings operates...
In Personat Oracle in Augusta, Maine, United States Job Description Job Description We are hiring a Senior Executive Assistant to support four Vice Presidents in a dynamic, fast-paced environment. The...
In PersonExecutive Assistant at The Collaborative School
- Collaborative School
- New Gloucester, ME
- 14 days ago
- New Gloucester, ME
- 14 days ago
The Collaborative School is seeking a highly organized, proactive, and versatile Executive Assistant to join our team. Located on the beautiful Pineland Campus, our school specializes in providing...
In PersonExecutive Assistant & Advancement Coordinator
- Good Will-Hinckley
- Hinckley, ME
- 15 days ago
- Hinckley, ME
- 15 days ago
Good Will Hinckley is looking for a dedicated, dynamic, detail- oriented individual to fill the position of Executive Assistant & Advancement Coordinator. For over 130 years, the Good Will Idea to...
In PersonJoin us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. Executive Assistant Position Summary Support senior leaders and teams...
Hybridat RxBenefits in Portland, Maine, United States Job Description Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is...
In PersonProfessional - Nonclinical Req #: 76079 The Executive Assistant II is a trusted strategic partner providing highlevel administrative, operational, and project support to the COO (MMC Portland...
In PersonExecutive Assistant - VP of Planning & Strategy & VP, Chief of Staff
- Colby College
- Waterville, ME
- 26 days ago
- Waterville, ME
- 26 days ago
Department: Vice President of Planning and Strategy - JM Pay Rate Type: Salary Employee Type: Job Summary: The executive assistant to the vice president and chief of staff and the vice president...
In PersonSenior Administrative Coordinator, Registrars Office
- University of New England
- Biddeford, ME
- 30+ days ago
- Biddeford, ME
- 30+ days ago
Senior Administrative Coordinator, Registrar's Office Position Type Professional Staff Faculty Track Employment Status Full Time Months 12 Campus Biddeford, ME Description Under the direction of...
In PersonExecutive Assistant & Office Manager
- Cavotec SA
- Stockholm, ME
- 30+ days ago
- Stockholm, ME
- 30+ days ago
Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO and the Corporate Management Team (CMT) on an ad-hoc basis, while also overseeing...
In PersonSenior Administrative Coordinator, Registrar's Office
- University of New England
- Biddeford, ME
- 30+ days ago
- Biddeford, ME
- 30+ days ago
Under the direction of the Senior Associate Registrar, the Senior Administrative Coordinator provides comprehensive administrative and operational support to the Registrar's Office. This position...
In PersonExecutive Assistant and Admissions/Marketing Coordinator
- Maine Catholic Schools
- South Portland, ME
- 30+ days ago
- South Portland, ME
- 30+ days ago
Summary of Position: The Executive Assistant and Admissions/Marketing Coordinator fulfills the mission of Holy Cross Catholic School by providing administrative support to the Principal while...
In Person- Northern Light Mayo Hospital (FKA Mayo Regional Hospital)
- Brewer, ME
- 30+ days ago
- Brewer, ME
- 30+ days ago
Executive Assistant II - 87350 false Northern Light Mercy Hospital |US:ME:Portland | Administrative Support | Full Time Apply Save Description Northern Light Mercy Hospital Department: Hospital...
In PersonExecutive Assistant South Portland, ME Full-Time
- InterMed, P.A.
- South Portland, ME
- 45+ days ago
- South Portland, ME
- 45+ days ago
The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology...
In Person Full TimeDemographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Maine
Highest Education Level
Executive Secretarys in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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