Executive Assistant & Advancement Coordinator

Good Will Hinckley is looking for a dedicated, dynamic, detail- oriented individual to fill the position of Executive Assistant & Advancement Coordinator.

For over 130 years, the Good Will Idea to provide a home and helping hand to boys and girls in need has stood tall and proud on the beautiful sprawling campus of Good Will-Hinckley in Fairfield, Maine. As a young boy, George Walter Hinckley offered his food and bed to an orphan seeking refuge in his home. From that one act of kindness sprang his enduring gift to the world: The Good-Will Idea.

In 1889, the Good Will-Hinckley Homes for Boys and Girls was born. GWH has uplifted thousands of Maine children and young adults by providing resources and a family for life. George Walter would be proud of what our organization has become. Offering everything from therapeutic residential treatment to dynamic educational servicesincluding the Glenn Stratton Learning Center and our growing College Step-Up and Transitions ProgramGWH is more than just a campus or a special purpose private school in Maine. Were a community thats given thousands of young people the tools they need not just to survive but thrive.

Job Summary:

The Executive Assistant & Advancement Coordinator provides high-level administrative support to the President & Executive Director while supporting the organizations advancement efforts, including donor relations, alumni engagement, communications, and special events. This role serves as a key connector across departments and external partners, helping to ensure efficient operations, strong relationships, and successful execution of advancement initiatives.

This position regular work hours are Monday through Friday 7:30 am 4:00 pm. Extended workdays and weekends may be required to accomplish tasks to meet demands during peak periods.

Qualifications :

• Proficiency with various multi-media platforms, such as Canva, Youtube, Facebook, and Instagram
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Experience with databases and office software (LGL preferred)
• Ability to manage multiple priorities with attention to detail
• Professional, collaborative, and proactive approach
• Valid drivers license

Core Competencies

• Communication
• Organization & Attention to Detail
• Relationship Management
• Initiative & Problem-Solving
• Adaptability

Duties/Responsibilities:

Executive Support

• Provide administration support to the President & Executive Director
• Manage scheduling, meetings, and correspondence.
• Prepare agendas, take minutes, and distribute materials for Board and committee meetings.
• Draft and edit documents, reports and communications.
• Maintain organized files and records.

Advancement & Donor Support

• Support the donor lifecycle, including data entry, acknowledgements, and stewardship.
• Maintain and update donor database (LGL)
• Assist with donor reports, mailings and fundraising.
• Coordinate preparation of acknowledgement and tax letters.
• Support annual appeals and fundraising initiatives.

Alumni Relations

• Maintain alumni records and respond to inquiries.
• Support alumni communications and outreach efforts.
• Assist with alumni engagement initiatives and events.
• Help coordinate reunion-related activities and materials.

Events & Engagement

• Provide logistical support for key organizational events (e.g., Fall Festival, alumni gatherings)
• Assist with coordination of vendors, communications, and materials.
• Support event setup, execution, and follow up.
• Collaborate with Event Committee members and volunteers to ensure successful event delivery.

Communications & Outreach

• Create The Record bi-annually and disseminate to stakeholders
• Assist with email communications and newsletters (Constant Contact)
• Support website and social media updates
• Help draft promotional and donor-facing materials
• Maintain accurate contact lists

Financial & Database Coordination

• Enter and track donations and payments in coordination with Finance
• Assist with reporting and reconciliation processes
• Maintain accurate and timely records

General Operations

• Facilitate and coordinate building rentals
• Organize and maintain GWH fleet of vehicles to include registration, inspection stickers, and appointments for general upkeep
• Coordinate internal and external communications
• Assist with office operations and special projects
• Serve as a liaison between departments and external partners
• Supplies
• Mail and main distribution

Interested applicants please submit a cover letter, updated resume, and a completed application using the "GWH Employment Application" which can be downloaded from our website at. Mail to Human Resources, PO Box 159, Hinckley, ME 04944.

Please reference Executive Assistant & Advancement Coordinator in the subject line or cover letter in your correspondence.

We are an equal opportunity employer.