Executive Secretary Jobs in San Jose, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Administrative Assistant
- Sunnyvale, CA (7 miles from San Jose, CA)
- 3 hours ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 3 hours ago
Meta is seeking an experienced Executive Administrative Partner to support 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational...
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will be a detail-oriented professional with exceptional...
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
Only qualified Senior Executive Assistant located near the Mountain View, CA area to be considered due to the position requiring an onsite presence*** Required Skills: Supporting 2 VPs + 1 DIR...
Executive Assistant, Alexa Experiences & Services
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
The Alexa organization is seeking a highly organized, proactive and driven Executive Assistant to support a Vice President in Sunnyvale, California. The Executive Assistant (EA) will be...
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
Executive Assistant remote type Onsite locations Palo Alto time type Full time posted on Posted 5 Days Ago job requisition id R9157 At Recor Medical, we are pioneering Ultrasound Renal Denervation...
Executive Administrative Assistant
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
Title: Executive/ Administrative Assistant Location: San Francisco CA (ONSITE) - LOCAL ONLY The Executive Assistant will be responsible for performing an array of administrative functions...
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
Our client, a venture capital firm located in San Francisco, is hiring an Executive / Personal Assistant. This is a full time role, supporting one of the partners of the firm with light scheduling...
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
Innova Solutions is immediately hiring for a Executive Assistant Position type: Full-time/ Contract Duration: 3+ months Location: Hybrid, Boulder Colorado 80301 As an Executive Assistant you will:...
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
Executive Assistant Stanford Management Company, Stanford, California, United States NewAdministration2 days ago Post Date106354 Requisition # Executive Assistant Stanford Management Company (SMC)...
- Fremont, CA (16 miles from San Jose, CA)
- 4 days ago
- Fremont, CA (16 miles from San Jose, CA)
- 4 days ago
Pay Rate: $30.00/hr on w2 Role is 5 days a week in office. There is no opportunity for remote working. Prior experience within financial services or similar field is highly desired. The Executive...
Executive Assistant to Chief Executive Officer
- Palo Alto, CA (15 miles from San Jose, CA)
- 4 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 4 days ago
EA to CEO Location: Executive Assistant to Chief Executive Officer Hybrid : 3 days onsite (Flexible) Pay: Up to 170K Position Overview: As the Executive Assistant to the CEO, you will be the...
Executive Assistant Stanford University
- Stanford, CA (16 miles from San Jose, CA)
- 4 days ago
- Stanford, CA (16 miles from San Jose, CA)
- 4 days ago
Executive Assistant Stanford Management Company (SMC) is seeking a dynamic, polished, and experienced Executive Assistant to provide professional support to the Investment Operations, Operations,...
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products...
- Santa Clara, CA (3 miles from San Jose, CA)
- 5 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 5 days ago
Company Description CH Premier Jewelers is the leading jewelry and watch retailer in Silicon Valley, offering an extensive selection of high-quality timepieces, fine jewelry, and accessories. With...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Jose, CA
Highest Education Level
Executive Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »