Executive Secretary Jobs in San Jose, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant (Healthcare)
- Stanford, CA (16 miles from San Jose, CA)
- moments ago
- Stanford, CA (16 miles from San Jose, CA)
- moments ago
Seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a dynamic healthcare environment. This is a 6-month onsite contract role ideal for...
- Palo Alto, CA (15 miles from San Jose, CA)
- moments ago
- Palo Alto, CA (15 miles from San Jose, CA)
- moments ago
As the Chief of Staff, you will: Provide Executive Administration & Support (approx. 25-30% of role) to: CEO o Manage and optimize the CEO's calendar, prioritizing appointments and ensuring efficient...
- Stanford, CA (16 miles from San Jose, CA)
- 2 hours ago
- Stanford, CA (16 miles from San Jose, CA)
- 2 hours ago
Seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a dynamic healthcare environment. This is a 6-month onsite contract role ideal for...
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 1 day ago
SENIOR EXECUTIVE ASSISTANT IN SUNNYVALE, CA, USA! Date Posted: 08/01/2025 Hiring Organization: Rose International Position Number: 486441 Industry: IT Company Job Title: Senior Executive Assistant...
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
- Pleasanton, CA (20 miles from San Jose, CA)
- 2 days ago
Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow...
Executive Assistant, Alexa Experiences & Services
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 2 days ago
The Alexa organization is seeking a highly organized, proactive and driven Executive Assistant to support Directors in Sunnyvale, California. The Executive Assistant (EA) will be responsible for...
- Palo Alto, CA (15 miles from San Jose, CA)
- 3 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 3 days ago
About Glean: Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By...
- Redwood City, CA (21 miles from San Jose, CA)
- 3 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 3 days ago
Corcept is leading the way in the research and development of cortisol modulators, molecules that regulate cortisol activity at the glucocorticoid receptor (GR). To date, we have discovered more...
- Palo Alto, CA (15 miles from San Jose, CA)
- 3 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 3 days ago
Join a leading healthcare organization as a Program Coordinator/Executive Assistant and make a real difference in streamlining operations and supporting critical programs. You will be instrumental...
Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup,...
Executive Assistant & Office Manager
- Redwood City, CA (21 miles from San Jose, CA)
- 4 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 4 days ago
About the Company Companies want to train their own large models on their own data. The current industry standard is to train on a random sample of your data, which is inefficient at best and...
Administrative and Operations Manager
- Stanford, CA (16 miles from San Jose, CA)
- 4 days ago
- Stanford, CA (16 miles from San Jose, CA)
- 4 days ago
The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford Universitys School of Medicine, is seeking a Administrative and Operations Manager to lead and manage the Anesthesia...
- Mountain View, CA (11 miles from San Jose, CA)
- 4 days ago
- Mountain View, CA (11 miles from San Jose, CA)
- 4 days ago
Alutiiq Integration & Repair, LLC a subsidiary of Alutiiq, LLC has opportunities for Executive Assistant. This position will provide executive level administrative support to Code DT, NASA...
Job Req ID: 27369 About Supermicro: Supermicro is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data,...
Executive Assistant, Marketing
- Menlo Park, CA (18 miles from San Jose, CA)
- 5 days ago
- Menlo Park, CA (18 miles from San Jose, CA)
- 5 days ago
Where Data Does More. Join the Snowflake team. The Marketing team is expanding! We are looking for an Executive Assistant to support members of our leadership team. As an Executive Assistant, you...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Jose, CA
Highest Education Level
Executive Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Google Calendar
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Ordering Supplies
- Grammar
- Concur
- Resourceful
- Slack
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Zoom Meetings
- Office Management
- Microsoft SharePoint
- Liaison
- Event Planning
- Google Workspace
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Initiative
- Logistics
- Filing
- Events
- Written Communication
- Documentation
- Verbal Communication
- Flexibility
- Collaboration
- Reporting
- Interpersonal Skills
- Budgets
- Microsoft PowerPoint
- Multitasking
- Project Management
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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