Executive Secretary Jobs in San Jose, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Personal Assistant & Chauffeur (2025B)
- Atherton, CA (18 miles from San Jose, CA)
- 8 hours ago
- Atherton, CA (18 miles from San Jose, CA)
- 8 hours ago
Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B...
Executive Assistant (Hybrid, Santa Clara, CA)
- Santa Clara, CA (3 miles from San Jose, CA)
- 9 hours ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 9 hours ago
Executive Assistant (Hybrid, Santa Clara, CA) [Santa Clara, CA, 95054] | 2025-06-13 14:42:10 Easy Apply Share Job Job Description Executive Assistant (Hybrid, Santa Clara, CA) We are looking for...
Executive Assistant to the Chief of Strategic Development (46809)
- San Jose, CA
- 12 hours ago
- San Jose, CA
- 12 hours ago
Overall Summary The Executive Assistant assigned to the COO or CSD is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Chief Operations...
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
Description Executive Assistant Company: Hitachi America, Ltd. Division: CHR (Corporate Human Resources) Location: Santa Clara, CA Status: Regular, Full-time Position Summary: Hitachi America,...
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
Executive Assistant to the CEO
- Santa Clara, CA (3 miles from San Jose, CA)
- 2 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 2 days ago
Who is Litmus Litmus is a growth-stage software company that is transforming the way companies harness the power of machine data to improve operations. Our software is enabling the next wave of...
EXECUTIVE ASSISTANT, CONFIDENTIAL- Educational Services
- Morgan Hill, CA (18 miles from San Jose, CA)
- 2 days ago
- Morgan Hill, CA (18 miles from San Jose, CA)
- 2 days ago
The Ed. Services department of Morgan Hill Unified School District seeks an Executive Assistant, Confidential. DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES: To plan, organize and perform...
Executive Assistant, Alexa - Echo Family Devices
- Sunnyvale, CA (7 miles from San Jose, CA)
- 3 days ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 3 days ago
The Alexa Echo Family Devices organization is seeking a proactive, customer service obsessed, and team-oriented Executive Assistant to support the Sales and GTM team with in Alexa Echo Family...
Executive Assistant to the CEO (Remote) Our client is a global leader transforming consumer experiences through innovative digital scent technologies. Leveraging advanced AI-driven solutions,...
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
Who We Are Applied Materials is the global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service...
Executive Administrative Assistant
- Santa Clara, CA (3 miles from San Jose, CA)
- 5 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 5 days ago
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued,...
Human Resources Analyst/ Executive Assistant to Superintendent (PVSD)
- Portola Valley, CA (17 miles from San Jose, CA)
- 7 days ago
- Portola Valley, CA (17 miles from San Jose, CA)
- 7 days ago
The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records. They also support the Superintendent...
Human Resource (HR) Analyst/Executive Assistant to the Superintendent
- Portola Valley, CA (17 miles from San Jose, CA)
- 7 days ago
- Portola Valley, CA (17 miles from San Jose, CA)
- 7 days ago
Portola Valley Elementary Summary: The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records....
- Sunnyvale, CA (7 miles from San Jose, CA)
- 8 days ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 8 days ago
A well-funded, stealth-mode startup located mid-Peninsula is looking for a highly capable Executive Assistant to support its Founder and help keep operations running smoothly. This is a full-time,...
- Palo Alto, CA (15 miles from San Jose, CA)
- 8 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 8 days ago
Executive Assistant McKinsey & Company parental leave, paid time off United States, California, Palo Alto Jun 05, 2025 Global Administration Executive Assistant Job ID: 97698 Do you want to work...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Jose, CA
Highest Education Level
Executive Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »