Administrative Assistant Jobs in Rochester, NY
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant (Full Time)
- Compass Group USA Inc
- Rochester, NY
- 19 hours ago
- Rochester, NY
- 19 hours ago
Location: Saint John Fisher University: Haffey Hall We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Address: 3690 East Avenue, Rochester, NY 14618....
In Person Full Time- Howard Hanna
- Webster, NY (9 miles from Rochester, NY)
- 20 hours ago
- Webster, NY (9 miles from Rochester, NY)
- 20 hours ago
SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents....
In PersonPosition Summary The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day...
In PersonAdministrative Assistant 1/Trainee- Scholarship, Research & Sponsored Programs-NY HELPS
- SUNY Brockport
- Brockport, NY (15 miles from Rochester, NY)
- 21 hours ago
- Brockport, NY (15 miles from Rochester, NY)
- 21 hours ago
) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location....
In PersonUnit Secretary (Full-Time, Variable)
- Rochester Regional Health
- Rochester, NY
- 1 day ago
- Rochester, NY
- 1 day ago
Job Title : Unit Secretary Department : Nursing - Emergency Services 8 Location : Rochester General Hospital - 1425 Portland Avenue, Rochester, NY 14621 Hours Per Week : 40 Schedule :...
In Person Full TimeAdministrative Assistant (Full Time)
- Compass Group
- Rochester, NY (4 miles from Rochester, NY)
- 2 days ago
- Rochester, NY (4 miles from Rochester, NY)
- 2 days ago
Location: Saint John Fisher University: Haffey Hall We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Address : 3690 East Avenue, Rochester, NY 14618....
In Person Full TimeAdministrative Support Assistant Rochester, NY Description Position Summary: The Administrative Support Assistant - Operations & Finance Department: provides high-level administrative and clerical...
In PersonPay Rate: $17.34 - $21.84 per hour. Pay within this range is based on experience and education DEI Values Statement: Mary Cariola Center recognized that a high performing organization is one that...
In Person- Rochester School District
- Rochester, NY
- 5 days ago
- Rochester, NY
- 5 days ago
Hours are 8.0 hours/day Monday through Friday, 206 days annually. The schedule will be assigned throughout the entire calendar year. This position will support both the Maintenance Department and...
In PersonOffice Assistant 2 (Calculations)
- State of New York
- Rochester, NY
- 5 days ago
- Rochester, NY
- 5 days ago
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job...
In PersonAdministrative Assistant (Webster Campus)
- St. Anns Community
- Webster, NY (9 miles from Rochester, NY)
- 5 days ago
- Webster, NY (9 miles from Rochester, NY)
- 5 days ago
Administrative Assistant (Webster Campus)Join us in Caring for the Most Important People on Earth....
In Person- Honeoye Falls, NY (12 miles from Rochester, NY)
- 6 days ago
- Honeoye Falls, NY (12 miles from Rochester, NY)
- 6 days ago
Gig work. Hourly pay. Research, make calls, appointments etc. low impact. Remote. Must have PC and basic research skills. Good communication skills. Rate negotiable. Reply with contact info. Must...
In Person Part TimeOffice & Admin Specialist Int (Graduate Nursing & HealthForce MN)
- CU0074 Winona State University
- Rochester, NY
- 6 days ago
- Rochester, NY
- 6 days ago
Coordinate work with Department of Graduate Nursing Chairperson, administrative assistant, faculty, and the School of Graduate Studies department. 5....
In PersonUnit Secretary (Per Diem, Variable)
- Rochester Regional Health
- Rochester, NY
- 8 days ago
- Rochester, NY
- 8 days ago
Summary As a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies. Responsibilities Daily Administration....
In PersonAdministrative Assistant IV - MBI/CVBI
- University of Rochester
- Rochester, NY
- 12 days ago
- Rochester, NY
- 12 days ago
Responsibilities: The Administrative Assistant for the Department of Microbiology provides administrative support to ensure the smooth functioning of the department....
In PersonDemographic Data for Rochester, NY
Moving to Rochester, NY? Find some basic demographic data about Rochester, NY below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Rochester, NY
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Rochester, NY offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
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