Administrative Assistant Jobs in Rochester, NY
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Director of First Impressions (Office Assistant)
- Victor, NY (15 miles from Rochester, NY)
- 1 day ago
- Victor, NY (15 miles from Rochester, NY)
- 1 day ago
Position: Director of First Impressions Department: Administration Reports to: Managing Director, Office & Prop Mgmt / Procurement FLSA : Non-Exempt/Hourly Supervisory Duties: None Location :...
Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the NY HELPS Program. NY HELP Yes The agency in which the vacancy exists. Agency People...
Remote WorkKelly Services is currently seeking a, Office Assistant for Bausch + Lomb located in Rochester, NY. As an Office Assistant, placed with Kelly Services, you will create new badges and maintain...
Kelly Services is currently seeking a, Office Assistant for Bausch + Lomb located in Rochester, NY. As an Office Assistant, placed with Kelly Services, you will create new badges and maintain...
- Macedon, NY (14 miles from Rochester, NY)
- 3 days ago
- Macedon, NY (14 miles from Rochester, NY)
- 3 days ago
Acts as backup to other HR administrative assistants and Executive Assistants as needed....
- North Greece, NY (9 miles from Rochester, NY)
- 4 days ago
- North Greece, NY (9 miles from Rochester, NY)
- 4 days ago
Job Order Number: DG0445324 Job Title: Unit Office Secretary Company: Greece Central School District Location: North Greece, NY Salary: Education: Information Not Provided Experience: Information...
Secretary II, Mathematics Secretary II, Mathematics Company: Monroe Community College Job Location: Rochester, 14623 Category: Administrative Assistants Type: Full-Time Company Description: Monroe Community...
Remote WorkOffice Assistant 2 (NY HELPS), New York City Childrens Center, Bronx Campus, P26787
- York, NY (23 miles from Rochester, NY)
- 7 days ago
- York, NY (23 miles from Rochester, NY)
- 7 days ago
Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the NY HELPS Program. NY HELP Yes The agency in which the vacancy exists. Agency Mental...
Remote WorkAssistant / IT Support....
Office Assistant 2- Advancement and Communications- NY HELPS
- Brockport, NY (15 miles from Rochester, NY)
- 8 days ago
- Brockport, NY (15 miles from Rochester, NY)
- 8 days ago
Office Assistant 2- Advancement and Communications- NY HELPS SUNY Brockport Salary: $42,641.00 Annually Location: SUNY Brockport Job Type: Classified Full-Time Job Number: 2500149 Division:...
Medical Receptionist - Pittsford, NY
- Pittsford, NY (8 miles from Rochester, NY)
- 8 days ago
- Pittsford, NY (8 miles from Rochester, NY)
- 8 days ago
Medical Receptionist - Pittsford, NY (View all jobs) Full Time 1000 Pittsford Victor Road #1F, Pittsford, NY 14534 Published on: August 13, 2025 MVPT Physical Therapy, a leading provider of...
Will be working with the billing team doing to the back office and verification work. Will be using Excel heavily and will be processing new information through patient accounts. If any...
Office Assistant 2- Advancement and Communications- NY HELPS SUNY Brockport
- Brockport, NY (15 miles from Rochester, NY)
- 8 days ago
- Brockport, NY (15 miles from Rochester, NY)
- 8 days ago
Office Assistant 2- Advancement and Communications- NY HELPS SUNY Brockport Salary: $42,641.00 Annually Location: SUNY Brockport Job Type: Classified Full-Time Job Number: 2500149 Division:...
Administrative Assistant - Now Hiring
- Lakeville, NY (22 miles from Rochester, NY)
- 9 days ago
- Lakeville, NY (22 miles from Rochester, NY)
- 9 days ago
Ready to earn more and grow in your career? Are time and project management part of your wheelhouse? Can you send a well-crafted email, schedule a meeting and proofread a document while crossing...
- Rochester, NY
- 10 days ago
- Rochester, NY
- 10 days ago
Administrative Assistant Trainee 1 (NS = Grade 8): $40,391 Administrative Assistant Trainee 2 (NS = Grade 10: $45,081 Administrative Assistant 1 (Grade 11): $47,695 - $58,447 Some positions may require...
Demographic Data for Rochester, NY
Moving to Rochester, NY? Find some basic demographic data about Rochester, NY below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Rochester, NY
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Rochester, NY offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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