Administrative Assistant Jobs in Westbrook, ME
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
About Team / Role We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Health & Benefits Tech at WEX....
Administrative Specialist II - Access to Care
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff,...
Nursing Unit Secretary - Medical Oncology (CFT7)
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
For a limited time MaineHealth is offering a $3,000 Sign On Bonus for all eligible candidates Eligible candidates are hired (offer accepted) into a Full or Part time position. Bonus amount...
Nursing Unit Secretary -Inpatient Psychiatry (P6)
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
- Portland, ME (5 miles from Westbrook, ME)
- 1 day ago
For a limited time MaineHealth is offering a $3,000 Sign On Bonus for all eligible candidates Eligible candidates are hired (offer accepted) into a Full or Part time position. Bonus amount...
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Senior Administrative Assistant
- Portland, ME (5 miles from Westbrook, ME)
- 3 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 3 days ago
Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank Primary Responsibilities: Serve as a liaison between manager and bank...
Administrative Assistant M-F no weekends
- Standish, ME (11 miles from Westbrook, ME)
- 4 days ago
- Standish, ME (11 miles from Westbrook, ME)
- 4 days ago
Administrative Assistant M-F no weekends! 7am-3 pm Do you want to work in a dynamic work environment where no day is ever the same as the next?...
Administrative Assistant I (Full Time, School Year) - King Middle
- Portland, ME (5 miles from Westbrook, ME)
- 4 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 4 days ago
Administrative Assistant I (Full Time, School Year) - King Middle Portland Public Schools King Middle School - Portland, Maine Job Details Job ID:5307711 Application Deadline:Aug 03, 2025 11:59 PM (...
- Falmouth, ME (5 miles from Westbrook, ME)
- 5 days ago
- Falmouth, ME (5 miles from Westbrook, ME)
- 5 days ago
Administrative Assistant Administrative Assistant Falmouth, ME Job Type Full-time Description Are you ready to be a central part of a team that delivers genuine Warmth, with a foundation of Wisdom,...
Nursing Unit Administrative Secretary II - Cardiac Surgery Intermediate Care Unit (MFT 3B)
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
Nursing/Clinical Support Req #: 30657 PT/Weekend Days Fridays and Saturdays 7a-7p For a limited time MaineHealth is offering a $3,000 Sign On Bonus for all eligible candidates Eligible candidates...
Nursing Unit Secretary - General Surgical Unit (R3)
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
Maine Medical Center Clerical/Administrative Support Req #: 35627 Part Time/Days (Thursday, Friday and Saturday) For a limited time MaineHealth is offer a $3,000 Sign-on Bonus for all eligible...
Nursing Unit Administrative Secretary II - Cardiac
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 7 days ago
at MaineHealth in Portland, Maine, United States Job Description Description Nursing/Clinical Support Req #: 30657 PT/Weekend Days Fridays and Saturdays 7a-7p For a limited time MaineHealth is...
Nursing Unit Secretary - Medical Surgical (P4C)
- Portland, ME (5 miles from Westbrook, ME)
- 9 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 9 days ago
For a limited time MaineHealth is offer a $3,000 Sign on Bonus for all eligible candidates! Eligible candidates are hired (offer accepted) into a full or part time position. Bonus amount is...
- Scarborough, ME (8 miles from Westbrook, ME)
- 11 days ago
- Scarborough, ME (8 miles from Westbrook, ME)
- 11 days ago
Personal Assistant at Ducas Construction in Scarborough, Maine, United States Job Description
Administrative Assistant - Behavioral Health Netwo
- Portland, ME (5 miles from Westbrook, ME)
- 11 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 11 days ago
Integrated Programs Administrative Assistant - Reception for our Behavioral Health Network....
- Portland, ME (5 miles from Westbrook, ME)
- 11 days ago
- Portland, ME (5 miles from Westbrook, ME)
- 11 days ago
ADMINISTRATIVE ASSOCIATE Parks, Recreation & Facilities Department The mission of Portland Parks, Recreation, and Facilities Department is to enhance the quality of life through people, parks, and...
Demographic Data for Westbrook, ME
Moving to Westbrook, ME? Find some basic demographic data about Westbrook, ME below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Westbrook, ME
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Westbrook, ME offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Front Office
- Ordering Supplies
- Faxing
- Purchase Orders
- Spreadsheets
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Proofreading
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Telephone Skills
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Education Experience
- Data Entry
- Events
- Documentation
- Budgets
- Inventory Management
- Microsoft PowerPoint
- Policy Development
- Multitasking
- English
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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