Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
HAMPDEN ACADEMY Administrative Assistant for Attendance 7:00 am 3:30 pm This position performs a variety of clerical duties related to the maintenance of student attendance....
We are seeking an individual to fill an Administrative Assistant position....
Substitute Administrative Assistant (Flexible Hours)
- Biddeford, ME
- 1 hour ago
- Biddeford, ME
- 1 hour ago
Biddeford Schools is seeking: Administrative Assistant -Long-Term Substitute Brief Job Duties: The ideal candidate will have experience in the following areas: Maintain professional atmosphere and orderly...
The Medical Secretary - This role is responsible for providing administrative and office support for physicians/advanced practice practitioners in a multi-provider practice. Required Minimum...
PURPOSE AND SCOPE: The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs basic...
Admin School Secretary - Lewiston Middle School JobID: 3358 Position Type: General Government Date Posted: 3/25/2025 Location: Lewiston Middle School Additional Information: Show/Hide...
The Administrative Assistant plays a key role in supporting various administrative functions and organizational tasks for the department on our Biddeford campus....
Nursing Unit Administrative Secretary - Neonatal Intensive Care Unit (NICU)
- Portland, ME
- 5 days ago
- Portland, ME
- 5 days ago
Barbara Bush Children's Hospital Clerical/Administrative Support Req #: 21780 For a limited time MaineHealth is offer a $3,000 Sign On Bonus for all eligible candidates! Eligible candidates are...
Northern Light Eastern Maine Medical Center Department: Cardiac Unit - G4 Position is located: Northern Light Eastern Maine Medical Center - Bango, ME Work Type: Part Time Eligible FTE: 24...
Medical Secretary - MH Obstetrics and Gynecology B
- Brunswick, ME
- 15 hours ago
- Brunswick, ME
- 15 hours ago
at MaineHealth in Brunswick, Maine, United States Job Description Description Mid Coast Hospital Clerical/Administrative Support Req #: 28585 For a limited time MaineHealth is offering up to...
Northern Light Eastern Maine Medical Center Department: Medical Surgical Unit- KPO3 Position is located: Northern Light Eastern Maine Medical Center Work Type: Full Time Hours Per Week: 36 Hours...
Company Details Founded in 1967, W. R. Berkley Corporation has grown from a small investment management firm into one of the largest commercial lines property and casualty insurers in the United...
Legal Assistant at County of Aroostook in Houlton, Maine, United States Job Description Legal Assistant Houlton District Attorney's Office The District Attorney's Office in Houlton has an opening...
Special Education Secretary - Connors Elementary School
- Lewiston, ME
- 2 days ago
- Lewiston, ME
- 2 days ago
Special Education Secretary - Connors Elementary School JobID: 3334 Position Type: General Government/Special Education Secretary Date Posted: 3/11/2025 Location: Connors Elementary School...
Gorham Sand & Gravel is looking for a motivated and detail-oriented Administrative Assistant to join our team!...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Dictation
- Travel Arrangements
- Meeting Minutes
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Requisitions
- Office Procedures
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Associates
- Ordering Supplies
- Purchase Orders
- Legal Research & Writing
- Spreadsheets
- Scheduling Appointments
- Transcription
- Business Correspondence
- General Office Duties
- File Management
- Administrative Skills
- Discretion
- Reception
- Proofreading
- Patient Care
- Office Management
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Data Entry
- Typing
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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