Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
The starting rate for this position is: $22.00 The rate of pay displayed reflects the beginning of the pay scale. At the time of an offer, the determination of your offer will reflect your skills...
Senior Administrative Associate - Veterinary Softw
- Westbrook, ME
- 5 hours ago
- Westbrook, ME
- 5 hours ago
at IDEXX Distributions, Inc. in Westbrook, Maine, United States Job Description IDEXX is seeking a high-performing, detail-oriented administrative professional to support the Vice President &...
The starting rate for this position is: $22.00 The rate of pay displayed reflects the beginning of the pay scale. At the time of an offer, the determination of your offer will reflect your skills...
Department Secretary - Pulmonary Sleep Lab Kennebunk
- Kennebunk, ME
- 1 day ago
- Kennebunk, ME
- 1 day ago
Summary Schedule: The Department Secretary - Maine Medical Center Biddeford/ Sanford role is responsible for scheduling, data entry and clerical operations for the department. Required Minimum...
POSITION: Administrative Assistant STATUS: Non-Exempt REPORTS TO: Government Contracts Manager DIRECT REPORTS: 0 LOCATION: Bridgton, Maine Position Summary: The Administrative Assistant submits quotes...
Senior Administrative Associate - Veterinary Software
- Westbrook, ME
- 1 day ago
- Westbrook, ME
- 1 day ago
IDEXX is seeking a high-performing, detail-oriented administrative professional to support the Vice President & General Manager of Veterinary Software. In this role, youll focus on enabling your...
Holy Cross School is seeking an organized, welcoming, and helpful person to serve as the Administrative Assistant in the Main Office. This is a full-time position concurrent with the school year....
RSU5 DURHAM-FREEPORT-POWNAL Office Secretary- School Counseling Office (240) 2025-2026 Freeport High School Freeport High School is seeking an Office Secretary to work in the School Counseling...
MSAD 75 is seeking an Administrative Assistant at Mt. Ararat Middle School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders....
School Secretary, Lawrence High School - Part Time
- Fairfield, ME
- 2 days ago
- Fairfield, ME
- 2 days ago
M.S.A.D #49 is now accepting applications for a School Secretary at Lawrence High School - part time position. Candidate must have good computer and organizational skills with the ability to...
As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle....
Job Summary/Description: WABI has an immediate opening for a full-time Administrative Assistant/Copy Coordinator....
Administrative Specialist CL2 - Literacy, Language and Culture and Special Education
- Gorham, ME
- 3 days ago
- Gorham, ME
- 3 days ago
The Administrative Assistant must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders...
Department Secretary - Pulmonary Sleep Lab Kennebu
- Kennebunk, ME
- 3 days ago
- Kennebunk, ME
- 3 days ago
at MaineHealth in Kennebunk, Maine, United States Job Description Description Summary Schedule: The Department Secretary - Maine Medical Center Biddeford/ Sanford role is responsible for...
Department of Health and Human Services (DHHS) Opening Date: June 11, 2025 Closing Date: June 25, 2025 Job Class Code: 6538 Grade: 08 Salary: $16.07-$22.25 per hour* *This is inclusive of a 4.00%...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Meeting Planning
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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