Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Paralegal / Legal Assistant III supporting the US Attorney's Office
- FSA Federal
- Portland, ME
- 8 days ago
- FSA Federal
- Portland, ME
- 8 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Certified Nursing Assistant (CNA)/Unit Secretary-I
- Brunswick, ME
- 5 hours ago
- Brunswick, ME
- 5 hours ago
Certified Nursing Assistant (CNA)/Unit Secretary-I at MaineHealth in Brunswick, Maine, United States Job Description Description Mid Coast Hospital Nursing/Clinical Support Req #: 39748 Mid...
Administrative Specialist III - Neuroscience Servi
- Portland, ME
- 5 hours ago
- Portland, ME
- 5 hours ago
Administrative Specialist III - Neuroscience Servi at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist III role is responsible for...
Nursing Unit Secretary - Medical Surgical/Telemetr
- Portland, ME
- 5 hours ago
- Portland, ME
- 5 hours ago
Nursing Unit Secretary - Medical Surgical/Telemetr at MaineHealth in Portland, Maine, United States Job Description Description Maine Medical Center Clerical/Administrative Support Req #: 39668...
Certified Nursing Assistant (CNA)/Unit Secretary-Intensive Care Unit
- Brunswick, ME
- 1 day ago
- Brunswick, ME
- 1 day ago
Mid Coast Hospital Nursing/Clinical Support Req #: 39748 Mid Coast Hospital Health is a dynamic healthcare organization that offers a full continuum of healthcare services including:
Description & Requirements OFFICE ASSISTANT - STOCKHOLM (Candidate must already be based in Stockholm) WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the...
Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary,...
This job was posted by : For more information, please see: Job Description\ \ Overview\ The right candidate is a people-friendly, strong work ethic, flexible, organized and teachable person....
Northern Light Maine Coast Hospital Department: Medical Surgical Unit Position is located: Northern Light Maine Coast Hospital Work Type: PRN Hours Per Week: Variable Work Schedule: Variable...
JOB SUMMARY The Unit Secretary is responsible for much of the coordination and organization of the Department, serving as liaison between nursing and all other departments. Responsibilities...
Administrative Assistant (Secretary Specialist) - Anticipated Vacancy
- Gardiner, ME
- 2 days ago
- Gardiner, ME
- 2 days ago
The Administrative Assistant works closely with the agency head (the Securities Administrator) and senior agency managers, providing key administrative support in areas including travel, procurement...
Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO...
Remote WorkPublic Services Administrative Specialist- Anticipated Vacancy
- Augusta, ME
- 3 days ago
- Augusta, ME
- 3 days ago
at State of Maine, Bureau of Human Resources in Augusta, Maine, United States Job Description Public Services Administrative Specialist- Anticipated Vacancy SOS Department:Bureau of Motor Vehicles...
Job Title : Elementary School Secretary - Part Time Job Description: Elementary School Secretary Hours: Monday - Friday, 8:00 a.m. - 12:00 p.m., School Year Calendar Job Location: Gilbert...
Administrative Assistant - Biddeford Middle School
- Biddeford, ME
- 3 days ago
- Biddeford, ME
- 3 days ago
Biddeford Schools is seeking: Administrative Assistant Check out why we are a different experience Brief Job Duties: The ideal candidate will have experience in the following areas: Greet visitors,...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Legal Document Preparation
- Dictation
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Word Processing
- Requisitions
- Front Office
- Ordering Supplies
- Faxing
- Spreadsheets
- Purchase Orders
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Discretion
- Proofreading
- General Office Duties
- Reception
- Administrative Skills
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Education Experience
- Documentation
- Inventory Management
- Regulations
- Multitasking
- Microsoft PowerPoint
- Microsoft Office
- English
- Policy Development
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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