Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Newark Street School, serving children in Kindergarten to Grade 8, announces the hiring of an administrative assistant....
38 week Position Attendance Secretary Oxford Hills Comprehensive High School South Paris, ME Application Deadline: when suitable candidate is found OHCHS is seeking an attendance secretary for the...
RSU5 DURHAM-FREEPORT-POWNAL Office Secretary- School Counseling Office (240) 2025-2026 Freeport High School Freeport High School is seeking an Office Secretary to work in the School Counseling...
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks....
Nursing Unit Administrative Secretary II-Inpatient at MaineHealth in Portland, Maine, United States Job Description Description Clerical/Administrative Support Req #: 20793 FT/DAYS For a limited...
Dental Office Assistant (Front Desk/Call Center/Customer Service) - Dental Center
- Bangor, ME
- 2 days ago
- Bangor, ME
- 2 days ago
Are you a positive individual who enjoys new challenges? Are you looking for a role where you can provide stellar customer service, within a 4 day work week? PCHC's Dental Center is looking for a...
Administrative Specialist CL2 Orono, ME, United States (On-site) JOB INFO Job Identification 1309 Job Category Administrative Support Posting Date 04/25/2025, 06:00 AM Locations College Avenue,...
Administrative Specialist III - Cardiovascular Ser at MaineHealth in Portland, Maine, United States Job Description Description Clerical/Administrative Support Req #: 18321 The Administrative...
Administrative Assistant/Route Coordinator Transportation
- Windham, ME
- 5 days ago
- Windham, ME
- 5 days ago
Must successfully pass a pre-employment Drug TestMust be at least 21 years of ageEducation/Certification High school diploma or GED with at least 1-3 years related experience Maine CDL w/ School...
Apprentice Office Assistant Job Poster : Jobs Skills:Assistant | Location: Lewiston, Maine, United States Of America Views:9 General Duties: ? Taking/Making calls. ? Arranging interviews. ? Typing...
Office Admin Assistant Job Poster : Jobs Skills:Assistant | Location: Lewiston, Maine, United States Of America Views:7 Arranging both internal and external events Possibly maintaining the company...
At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day. Central Maine Healthcare is seeking an...
Lake Region & Fryeburg Area Adult Education seeks a year-round Administrative Secretary. This position is full-time from mid-August through mid-June, and half-time during the summer. This position...
About the Position: We are seeking motivated candidates for the position of Administrative Assistant in the Vehicle Services Division....
Adult Education Administrative Secretary Lake Region & Fryeburg Area Adult Education seeks a year-round Administrative Secretary. This position is full-time from mid-August through mid-June, and...
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Travel Arrangements
- Dictation
- Meeting Minutes
- Calendaring
- E-Filing
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Front Office
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Associates
- Scheduling Appointments
- Transcription
- File Management
- Business Correspondence
- Administrative Skills
- Discretion
- Reception
- General Office Duties
- Proofreading
- Medical Records
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Budgets
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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