Administrative Assistant Jobs in Maine

An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.

Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.

1-15 of 107 Jobs

Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...

Office Assistant

  • Livermore Falls, ME
  • moments ago
  • Livermore Falls, ME
  • moments ago

General Summary: The Plant Admin Assistant is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a...

Administrative Specialist II - Dermatology

  • Portland, ME
  • 16 hours ago
  • Portland, ME
  • 16 hours ago

at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department...

Administrative Specialist III Obstetrics and Gynec

  • Portland, ME
  • 16 hours ago
  • Portland, ME
  • 16 hours ago

at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department...

Administrative Specialist I - Surgical Outpatient

  • Portland, ME
  • 16 hours ago
  • Portland, ME
  • 16 hours ago

at MaineHealth in Portland, Maine, United States Job Description Description Summary: The Administrative Specialist I role is responsible for coordinating the daily activities of the assigned...

Half Time School Secretary - SM Middle School

  • Livermore Falls, ME
  • 1 day ago
  • Livermore Falls, ME
  • 1 day ago

Assistant 9 Cedar Street, Livermore Falls, ME 04254 ** mailed packets are preferred ** Closing date: when suitable candidates are found ** EQUAL OPPORTUNITY EMPLOYER **...

Administrative Technician, Accounts Payable

  • Bath, ME
  • 1 day ago
  • Bath, ME
  • 1 day ago

This position is expected to work primarily within our Accounts Payable Department processing vendor invoices, but may assist in other areas as needed. An Administrative Technician provides...

Paralegal / Legal Assistant III supporting the US Attorneys Offi

  • Portland, ME
  • 1 day ago
  • Portland, ME
  • 1 day ago

Paralegal / Legal Assistant III supporting the US Attorneys Offi FSA View Employer's Profile FOLLOW EMPLOYER Today Public Trust Unspecified Unspecified Business - Legal Portland, ME...

Special Education Secretary - Connors Elementary School

  • Lewiston, ME
  • 1 day ago
  • Lewiston, ME
  • 1 day ago

Special Education Secretary - Connors Elementary School JobID: 3552 Position Type: General Government/Special Education Secretary Date Posted: 7/14/2025 Location: Connors Elementary School...

WIC Office Assistant- 32hr/week

  • Augusta, ME
  • 1 day ago
  • Augusta, ME
  • 1 day ago

Job Summary: We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will have excellent communication and clerical skills, and will be responsible for...

Maine Connections Academy - Administrative Assistant II

  • Scarborough, ME
  • 2 days ago
  • Scarborough, ME
  • 2 days ago

As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle....

Administrative Office Assistant

  • Brunswick, ME
  • 2 days ago
  • Brunswick, ME
  • 2 days ago

We are looking for a professional person to assist the office manager part-time doing multiple office tasks in a small quiet office in Brunswick. Responsibilities include answering the phone,...

Administrative Assistant

  • Farmington, ME
  • 3 days ago
  • Farmington, ME
  • 3 days ago

Administrative Assistant Farmington, ME ( Job Type Full-time Description Do you have a genuine and caring interest in working with the elderly?...

Administrative Specialist III -MaineHealth Medical Group

  • South Portland, ME
  • 3 days ago
  • South Portland, ME
  • 3 days ago

Schedule: Hybrid working position with 2 days per week working from home. Office Location: 300 Southborough Drive, South Portland. The Administrative Specialist III role is responsible for...

Legal Assistant / Paralegal

  • Hermon, ME
  • 3 days ago
  • Hermon, ME
  • 3 days ago

at Kevin W Weatherbee Law Office in Hermon, Maine, United States Job Description Starting pay will be commensurate with level of experience.

Demographic Data for Maine

Moving to Maine? Find some basic demographic data about Maine below.


Local
National
1,362,217
42,064

Administrative Assistant Online Courses and Training Opportunities

iHireAdmin curates thousands of courses in order to recommend the best ones to help further your career. If you register for a course using the links on our site, we may receive a small commission.
Leadership and Administrative Policy
Understand and develop your own leadership style, while also coaching teams to promote individual growth and improve organizational outcomes. Also, explore important issues in health law for...
Becoming an Administrative Assistant
Administrative assistants are essential parts of day-to-day operations in many companies. They organize files, prepare documents, schedule appointments, and support other staff.Often an...
Administrative Assistant Training
How well you manage clients and other day-to-day workplace activities can significantly impact your company's overall performance. As an administrative assistant, you must adapt quickly and...

Title Synonyms

Users interested in this job title also searched for the following job title


Salary for Administrative Assistant Jobs in Maine

Estimated salary range based on data from US Bureau of Labor Statistics (BLS) and iHireAdmin research efforts.

Licensing / Certification

Required or preferred licenses and certifications for Administrative Assistant positions.



Highest Education Level

Administrative Assistants in Maine offer the following education background
Bachelor's Degree
32.0%
High School or GED
25.4%
Associate's Degree
17.5%
Vocational Degree or Certification
13.3%
Master's Degree
8.1%
Some College
2.2%
Doctorate Degree
0.9%
Some High School
0.8%

Average Work Experience
Here's a breakdown of the number of years' experience offered by Administrative Assistants in Maine
1-2 years
44.2%
Less than 1 year
30.3%
None
13.6%
2-4 years
10.1%
4-6 years
1.9%


Other Career Titles

Here are some other career titles that require similar skills



Administrative Assistant Related Career Advice Articles

Administrative career options include office manager, executive assistant, administrative assistant, and receptionist
Which Administrative Role is Right for You?

Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.

Read article »
Picture of diverse group of management team members
Tips for Working with Multiple Bosses

Tips for juggling instructions from multiple bosses and managing a heavy workload.

Read article »
Virtual assistant working in home office
Quick and Dirty Guide to Virtual Assisting

Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.

Read article »