Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Paralegal / Legal Assistant III supporting the US Attorney's Office
- FSA Federal
- Portland, ME
- 4 days ago
- FSA Federal
- Portland, ME
- 4 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
General Summary: The Plant Admin Assistant is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a...
at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department...
Administrative Specialist III Obstetrics and Gynec
- Portland, ME
- 16 hours ago
- Portland, ME
- 16 hours ago
at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department...
Administrative Specialist I - Surgical Outpatient
- Portland, ME
- 16 hours ago
- Portland, ME
- 16 hours ago
at MaineHealth in Portland, Maine, United States Job Description Description Summary: The Administrative Specialist I role is responsible for coordinating the daily activities of the assigned...
Half Time School Secretary - SM Middle School
- Livermore Falls, ME
- 1 day ago
- Livermore Falls, ME
- 1 day ago
Assistant 9 Cedar Street, Livermore Falls, ME 04254 ** mailed packets are preferred ** Closing date: when suitable candidates are found ** EQUAL OPPORTUNITY EMPLOYER **...
This position is expected to work primarily within our Accounts Payable Department processing vendor invoices, but may assist in other areas as needed. An Administrative Technician provides...
Paralegal / Legal Assistant III supporting the US Attorneys Offi
- Portland, ME
- 1 day ago
- Portland, ME
- 1 day ago
Paralegal / Legal Assistant III supporting the US Attorneys Offi FSA View Employer's Profile FOLLOW EMPLOYER Today Public Trust Unspecified Unspecified Business - Legal Portland, ME...
Special Education Secretary - Connors Elementary School
- Lewiston, ME
- 1 day ago
- Lewiston, ME
- 1 day ago
Special Education Secretary - Connors Elementary School JobID: 3552 Position Type: General Government/Special Education Secretary Date Posted: 7/14/2025 Location: Connors Elementary School...
Job Summary: We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will have excellent communication and clerical skills, and will be responsible for...
Maine Connections Academy - Administrative Assistant II
- Scarborough, ME
- 2 days ago
- Scarborough, ME
- 2 days ago
As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle....
We are looking for a professional person to assist the office manager part-time doing multiple office tasks in a small quiet office in Brunswick. Responsibilities include answering the phone,...
Administrative Assistant Farmington, ME ( Job Type Full-time Description Do you have a genuine and caring interest in working with the elderly?...
Administrative Specialist III -MaineHealth Medical Group
- South Portland, ME
- 3 days ago
- South Portland, ME
- 3 days ago
Schedule: Hybrid working position with 2 days per week working from home. Office Location: 300 Southborough Drive, South Portland. The Administrative Specialist III role is responsible for...
at Kevin W Weatherbee Law Office in Hermon, Maine, United States Job Description Starting pay will be commensurate with level of experience.
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Dictation
- Travel Arrangements
- Legal Document Preparation
- Ged
- Legal Assisting
- Expense Reports
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Front Office
- Ordering Supplies
- Faxing
- Spreadsheets
- Purchase Orders
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Discretion
- Proofreading
- General Office Duties
- Reception
- Administrative Skills
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Reimbursement
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- Typing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Education Experience
- Documentation
- Policy Development
- English
- Inventory Management
- Multitasking
- Microsoft PowerPoint
- Microsoft Office
- Regulations
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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