Administrative Assistant Jobs in Illinois
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Illinois Department of Children and Family Services
- Marion, IL
- 3 days ago
- Illinois Department of Children and Family Services
- Marion, IL
- 3 days ago
Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Working Title: SECRETARY - Marion Skill Option: Keyboarding Bilingual Option: None Closing Date/Time:...
Administrative Assistant – ( Part - Time )
- Computech Corporation
- Milan, IL
- 4 days ago
- Computech Corporation
- Milan, IL
- 4 days ago
Location: Milan, IL (On-site) Schedule: Part-Time, 20 hours/week, First Shift Position Summary: Seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support to...
Correctional Office Assistant Lincoln Correctional
- Lincoln, IL
- 11 hours ago
- Lincoln, IL
- 11 hours ago
at Lake Land College in Lincoln, Illinois, United States Job Description Description Provide support services to a Correctional Center Educational Program. Description of Essential Functions...
Patient Care Technician Unit Secretary - NICU - Nights
- Naperville, IL
- 12 hours ago
- Naperville, IL
- 12 hours ago
Hourly Pay Range: $18.84 - $27.32 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Position Highlights: Location: Edward, IL...
Unit Secretary - Inpatient Headache Unit - Varied shifts
- Arlington Heights, IL
- 12 hours ago
- Arlington Heights, IL
- 12 hours ago
Hourly Pay Range: $18.84 - $27.32 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Position Highlights: Position: Unit Secretary...
Senior Administrative Assistant SGS_JOB_1703 Business Support Illinois Executive Travel Calander Contract - 1 year The Senior Administrative Assistant will play a critical role in managing and coordinating...
Office Assistant - Behavioral Health
- Fairview Heights, IL
- 14 hours ago
- Fairview Heights, IL
- 14 hours ago
It's more than a career, it's a calling. MO-SSM Health St. Mary's Hospital - St. Louis Worker Type: Regular Job Highlights: This is a full-time, day-shift position working Mon-Fri from 8am-4pm -...
Bilingual Acquisition and Disposition Transaction Management Associate / Real Estate Transactions and Administrative /Customer Service (Contract - 1 Year)** **Location:** **Chicago, IL 60602**...
Job Requisition ID: 48766 Closing Date: 08/14/2025 Agency: Capital Development Board Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Salary: Anticipated Starting Salary $6242 monthly; Full Range $6242...
Job Summary This position involves assisting in organizing utility bills and meter data and inputting information into spreadsheets as required to allocate utility charges. Position also involves...
Work Schedule: 100%, day/eve, Monday-Friday 7:15am-6:00pm, Saturday rotation 8:00am-noon. You will work at 3505 Bell School Rd. Additional components of compensation may include: Evening, night,...
Overview Medical Receptionist Float - Hinsdale/Naperville/Glen Ellyn - ENT Position Highlights: Full Time: 40 Hours/week Hours: Mondays: 7:00-4:00pm (Hinsdale) Tuesdays: 6:45-4:00pm (Hinsdale)...
Description Job Overview: As a Community Administrator, you'll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project...
Dental Office Assistant - Business Assistant
- Naperville, IL
- 18 hours ago
- Naperville, IL
- 18 hours ago
Innovative Orthodontic Centers - Naperville is looking for a Business Assistant to join our team. Monday & Tuesday 8:30 a.m. - 5:30 p.m. Wednesday & Thursday 7:30 a.m. - 4:30 p.m. Friday 7:30 a.m....
Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and...
Demographic Data for Illinois
Moving to Illinois? Find some basic demographic data about Illinois below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Illinois
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Illinois offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Front Office
- Ordering Supplies
- Faxing
- Purchase Orders
- Spreadsheets
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Telephone Skills
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Education Experience
- Data Entry
- Events
- Documentation
- Budgets
- Inventory Management
- Microsoft PowerPoint
- Policy Development
- Multitasking
- English
- Regulations
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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