Administrative Assistant Jobs in Illinois
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Illinois Department of Children and Family Services
- Springfield, IL
- 9 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 9 days ago
Job Requisition ID: 47565 Closing Date: 06/20/2025 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None...
Office Assistant/Mail Messenger
- Illinois Department of Children and Family Services
- Springfield, IL
- 11 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 11 days ago
Job Requisition ID: 47400 Closing Date: 07/02/2025 Agency: Department of Children and Family Services Class Title: OFFICE ASSISTANT - 30010 Skill Option: None Bilingual Option: None Salary:...
Dental Front Office Assistant - Experience Required
- Champaign, IL
- 30+ days ago
- Champaign, IL
- 30+ days ago
Our busy and well-established office is searching for an Experienced Dental Front Office Assistant to join our team! This position is more than just a job, it is an opportunity to do what YOU love...
Administrative Assistant I, Counseling Center, Part Time
- Oglesby, IL
- moments ago
- Oglesby, IL
- moments ago
Administrative Assistant I, Counseling Center, Part Time JobID: 637 Position Type: Support Staff Secretarial/Clerical/Administrative Assistant I Date Posted: 6/12/2025 Location: Illinois Valley Community...
THE IMPACT YOU CAN HAVE: As an Inventory Administrative Assistant, you will utilize your organizational, administrative and communication skills to support the inventory needs of your assigned category...
Cook County Offices Under The President Administrative Hearings Auditor Bureau of Administration Bureau of Economic Development Bureau of Finance Bureau of Human Resources Bureau of Technology...
Overview Position Highlights: Full-Time, 40 hours Hours: Monday -Friday, 8am-4:30pm Location: Downers Grove Benefits: Comprehensive medical, dental, and vision benefits that include healthcare...
Certified Medical Assistant or Medical Office Assistant Family Practice
- Sycamore, IL
- 1 hour ago
- Sycamore, IL
- 1 hour ago
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Administrative Assistant at Algonquin Middle School
- Des Plaines, IL
- 1 hour ago
- Des Plaines, IL
- 1 hour ago
: Show/Hide Community Consolidated School District 62 in Des Plaines, Illinois is seeking an Administrative Assistant at Algonquin Middle School....
Receptionist / Administrative Assistant Location: Oak Brook The Receptionist / Admin will join True's great culture with some office management or administrative assistance experience and a positive...
Demographic Data for Illinois
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Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Illinois
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Illinois offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Meeting Planning
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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