Administrative Assistant Jobs in Illinois
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Illinois Department of Children and Family Services
- Waukegan, IL
- 2 days ago
- Illinois Department of Children and Family Services
- Waukegan, IL
- 2 days ago
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to...
- Illinois Department of Children and Family Services
- Springfield, IL
- 8 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 8 days ago
Job Requisition ID: 48818 Closing Date: 09/10/2025 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None...
Administrative Assistant Reports To: CEO & VP of Operations Location: Fairbury, IL About the Role We're looking for an organized and friendly Administrative Assistant to be the first point of contact...
Duty Location: FCI Pekin, IL Duties Help Serves as a personal administrative assistant to the Captain and provides clerical services for the Lieutenants....
Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Summary Corrections...
DOC Stateville CC Office Assistant - Record Office (Vault)
- Crest Hill, IL
- 1 hour ago
- Crest Hill, IL
- 1 hour ago
Position Title: Office Assistant Job Requisition ID: 49221 Closing Date: 09/03/2025 11:59 p.m. Agency: Department of Corrections Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding...
Overview Medical Receptionist - Naperville - Orthopaedics/Spine Position Highlights: Full-Time, 40 hours Hours: Monday-Friday; 8:00am-4:30pm Location: Naperville (Spalding) office Travel: Travel...
Construction Legal Assistant (Central) Illinois
- University Park, IL
- 1 hour ago
- University Park, IL
- 1 hour ago
Construction Legal Assistant University Park, IL Posted 2 days ago Job purpose The Construction Legal Assistant assists the Corporate Counsel with the review, preparation, and management of...
Now Brewing - senior administrative assistant, Midwest! #tobeapartner From the beginning, Starbucks set out to be a different kind of company....
The Administrative Assistant for Operations/Gift Receipting Specialist is a full-time position and serves as the primary gift receipting coordinator in the Alumni and Development Office, as well as...
Full-time position Monday - Friday with benefits and paid time off. Starting pay is $16.00/hr. Position Objective: The Transportation Secretary assists with the daily operations of the...
Administrative Assistant I, East Campus, Full Time JobID: 654 Position Type: Support Staff Secretarial/Clerical/Administrative Assistant I Date Posted: 8/20/2025 Location: Illinois Valley Community...
CLASS TITLE: School Clerk Assistant CHARACTERISTICS OF THE CLASS: Under the supervision of the school principal, performs a variety of clerical functions of average difficulty in a Chicago Public...
Secretary to the Division Coordinator for Career and Technical Education, Fine Arts, NJROTC
- Chicago Heights, IL
- 2 hours ago
- Chicago Heights, IL
- 2 hours ago
Position Type: Secretarial/Clerical/Secretary (10 Month) Date Posted: 8/20/2025 Location: Bloom High School Date Available: Immediately Closing Date: Until Filled Additional Information:...
Position Type: Secretarial/Clerical/Secretary Date Posted: 8/21/2025 Location: Multiple Locations Date Available: 2025-2026 School Year Closing Date: Until Filled Additional Information:...
Demographic Data for Illinois
Moving to Illinois? Find some basic demographic data about Illinois below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Illinois
Highest Education Level
Administrative Assistants in Illinois offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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