Administrative Assistant Jobs in Illinois
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Neuro Health Arlington Heights
- Arlington Heights, IL
- 17 hours ago
- Neuro Health Arlington Heights
- Arlington Heights, IL
- 17 hours ago
Join Our Team as a Full-Time Administrative Assistant NeuroHealth Arlington Heights is seeking an organized, detail-oriented Administrative Assistant to support our team of dedicated clinicians and...
In Person- DeKalb County Regional Office of Education
- Dekalb, IL
- moments ago
- Dekalb, IL
- moments ago
Assistant-- Full-time JOB GOAL: Provide service and support to all stakeholders in order to assist in the efficient and courteous operations of the Regional Office of Education Qualifications: Office...
In Person- Community Unit School Disctrict 300
- Algonquin, IL
- moments ago
- Algonquin, IL
- moments ago
Position Type: Secretarial/ School Secretary Date Posted: 6/3/2026 Location: Hampshire Elementary School Closing Date: Open Until Filled 2025 - 2026 School Year Job Description/Summary:...
In Person- Air Mobility Command
- Scott AFB, IL
- 1 hour ago
- Scott AFB, IL
- 1 hour ago
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal...
In PersonSecretary (Registrar) - Danville High School
- Danville School District 118
- Danville, IL
- 8 hours ago
- Danville, IL
- 8 hours ago
NOTICE OF VACANCY June 3, 2026 Location Danville High School Effective July 1, 2026 General Qualifications High school diploma required; Associate degree preferred At least two years of school...
In PersonExperience : 2 years experience in an administrative assistant or secretarial position....
In PersonMay train/coordinate work for new administrative assistants....
In Person Part TimeOffice Support Specialist - Beckman Institute for Advanced Science and Technology
- University of Illinois at Urbana-Champaign
- Urbana, IL
- 9 hours ago
- Urbana, IL
- 9 hours ago
Office Support Specialist - Beckman Institute for Advanced Science and Technology Beckman Institute for Advanced Science and Technology The Beckman Institutefor Advanced Science and Technology at...
In PersonSupport Staff: Bilingual Administrative Assistant for Special Education(12 months)
- Lake County Regional Office of Education
- Vernon Hills, IL
- 10 hours ago
- Vernon Hills, IL
- 10 hours ago
Attachment(s): 2026-2027 Benefits Union Employees for Job Descriptions.pdf Administrative Assistant - SPE - Job Description (1).pdf...
In PersonBilingual Building Secretary for the 2026-2027 School Year
- Lake County Regional Office of Education
- Zion, IL
- 10 hours ago
- Zion, IL
- 10 hours ago
Position Type: Secretarial/Clerical Date Posted: 6/3/2026 Location: Beulah Park Elementary School Date Available: August 1, 2026 Closing Date: Until Filled District: Zion Elementary School...
In PersonAdministrative Assistant/Billing Clerk - Wabash Valley Service Company - Ridgway, IL
- GROWMARK
- Ridgway, IL
- 10 hours ago
- Ridgway, IL
- 10 hours ago
The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies...
In PersonReceptionist/Administrative Assistant
- Lincoln Elem #156
- Calumet City, IL
- 10 hours ago
- Calumet City, IL
- 10 hours ago
Link to District/Third Party Online Application Web Page ILearn Link ILearn Report Card Link District Report Card Job Posting Date 6/3/2026 Start Date 6/3/2026
In PersonAnticipated SY 26-27 School Counseling Office Asst
- Chicago Public Schools
- Chicago, IL
- 11 hours ago
- Chicago, IL
- 11 hours ago
School Assistant - COVID Support Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 340,000 students in more than 600 schools and employing nearly...
In PersonAdministrative Support Specialist
- ARMY TRANSPORTATION
- Scott AFB, IL
- 11 hours ago
- Scott AFB, IL
- 11 hours ago
About the Position: Serves as an Administrative Support Specialist within the directorate, aids the director, division chiefs, supervisors, and staff via extensive knowledge and understanding of...
In PersonAdministrative Assistant Location: Rockford, IL 61103 Work Schedule: 1st Shift - Monday to Friday - full time....
In PersonDemographic Data for Illinois
Moving to Illinois? Find some basic demographic data about Illinois below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Illinois
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Illinois offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
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