Administrative Assistant Jobs in San Jose, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant, Medical - Corporate
- Mediko
- San Jose, CA
- 2 days ago
- Mediko
- San Jose, CA
- 2 days ago
The Administrative Assistant, Medical - Corporate will also assist with data entry, reporting, and maintaining an organized and efficient healthcare environment....
Human Resources (HR)/Administrative Assistant
- Sunnyvale, CA (7 miles from San Jose, CA)
- 7 hours ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 7 hours ago
Human Resources (HR)/Administrative Assistant Sunnyvale, CA G&A Description The Human Resources (HR)/Administrative Assistant is the heartbeat of the office, keeping our workplace organized, well-stocked...
- Palo Alto, CA (15 miles from San Jose, CA)
- 11 hours ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 11 hours ago
Litigation Legal Secretary Cooley is seeking a Legal Secretary to join the Litigation team. Position Summary: The Litigation secretary will provide complex and specialized secretarial and...
Health/Secretary Clerk - Spangler Elementary - Position #105272
- Milpitas, CA (6 miles from San Jose, CA)
- 11 hours ago
- Milpitas, CA (6 miles from San Jose, CA)
- 11 hours ago
Job Summary Job Summary Spangler Elementary Work Hours 8:30 am - 3:00pm 6 Hours - Monday - Friday View Job Description ENTRANCE QUALIFICATIONS: Any combination equivalent to: Graduation from high...
Administrative Assistant (Confidential)
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 1 day ago
Administrative Assistant (Confidential) About the Employer Welcome to the Mount Pleasant School District!...
- Union City, CA (19 miles from San Jose, CA)
- 1 day ago
- Union City, CA (19 miles from San Jose, CA)
- 1 day ago
un Admin Assistant (alameda) compensation: $21.00 hr. WE ARE HIRING! We are currently seeking a reliable and detail-oriented assistant in Union City, CA 94587 to support and manage daily...
Administrative Assistant / Office Assistant - 40 hrs. HR / IT - FULL BENEFITS!
- Santa Cruz, CA (24 miles from San Jose, CA)
- 1 day ago
- Santa Cruz, CA (24 miles from San Jose, CA)
- 1 day ago
Administrative Assistant - Range 32 - $25.02 - $27.55/hr. 20 hrs. Office Assistant - Range 19 - $18.16 - $20.00/hr....
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
- Mountain View, CA (10 miles from San Jose, CA)
- 1 day ago
Office Assistant Job Title: Office Assistant (On-Site) Location: Mountain View, CA Duration: 6 months to start, with potential for extension or contract-to-hire About the Role A fast-paced and...
Seasonal, Operations Administrative Assistant
- Hayward, CA (24 miles from San Jose, CA)
- 1 day ago
- Hayward, CA (24 miles from San Jose, CA)
- 1 day ago
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
Day To Day: We have a new opening for a Patient Admin Specialist III at SHC. The primary responsibility of the Patient Administrative Specialist is to handle new patient coordination, surgery...
Office Assistant - Short-Term - Menlo-Atherton High School
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
- Redwood City, CA (21 miles from San Jose, CA)
- 2 days ago
Each Department/School site will be screening applications and conducting interviews at their own convenience. Please do not contact Human Resources for an interview. Requirements / Qualifications...
Administrative Assistant, Dispatching, Warehouse, Fast Paced
- Fremont, CA (16 miles from San Jose, CA)
- 2 days ago
- Fremont, CA (16 miles from San Jose, CA)
- 2 days ago
Administrative Assistant, Dispatching, Warehouse, Fast Paced Hayward, 41460 Boyce Road, Fremont, California, United States of America Req #6490 Thursday, June 12, 2025 OnTrac is hiring an Administrative...
Patient Admin Specialist I - Clinical Advice Services (08-HR) Rotating Shift
- Newark, CA (15 miles from San Jose, CA)
- 2 days ago
- Newark, CA (15 miles from San Jose, CA)
- 2 days ago
1.0 FTE Full time Rotating - 08 Hour R2548634 Onsite 108610043 Admin Clinical Advice Svcs Administrative Support NEWARK, 7600 Gateway Blvd, California If you're ready to be part of our legacy of...
- Fremont, CA (16 miles from San Jose, CA)
- 3 days ago
- Fremont, CA (16 miles from San Jose, CA)
- 3 days ago
We are seeking a dedicated Administrative Assistant to join our client's dynamic team....
Customer Service Representative/ Admin Assistant
- Stanford, CA (16 miles from San Jose, CA)
- 3 days ago
- Stanford, CA (16 miles from San Jose, CA)
- 3 days ago
Customer Service Representative/ Admin Assistant Contract: Stanford, California, US Salary Range: 24.00 - 27.00 | Per Hour Job Code: 362777 End Date: 2025-07-10 Days Left: 29 days, 6 hours left...
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in San Jose, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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