Administrative Assistant Jobs in Oakland, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Personal Assistant to HNW Family
- San Francisco, CA (11 miles from Oakland, CA)
- 7 hours ago
- San Francisco, CA (11 miles from Oakland, CA)
- 7 hours ago
About the Role A prominent and private High-Net-Worth (HNW) family seeks a highly organized, discreet, and proactive Personal Assistant to support their dynamic lifestyle. The ideal candidate is a...
Front Desk Administrative Assistant
- South San Francisco, CA (13 miles from Oakland, CA)
- 7 hours ago
- South San Francisco, CA (13 miles from Oakland, CA)
- 7 hours ago
The Front Desk Administrative Assistant coordinates the operations of the office front desk and provides administrative support to the Office Manager....
Senior Department Secretary - District (39429), 40 hr/wk - Transportation Department
- Danville, CA (16 miles from Oakland, CA)
- 11 hours ago
- Danville, CA (16 miles from Oakland, CA)
- 11 hours ago
Cover Letter Resume Current Letter of Recommendation Requirements / Qualifications Comments and Other Information This position is eligible for BENEFITS. For more information about this position,...
- Palo Alto, CA (23 miles from Oakland, CA)
- 11 hours ago
- Palo Alto, CA (23 miles from Oakland, CA)
- 11 hours ago
Litigation Legal Secretary Cooley is seeking a Legal Secretary to join the Litigation team. Position Summary: The Litigation secretary will provide complex and specialized secretarial and...
School Office Assistant/Health Office Assistant-Alameda Child Development Center
- Alameda, CA (3 miles from Oakland, CA)
- 11 hours ago
- Alameda, CA (3 miles from Oakland, CA)
- 11 hours ago
About the Employer The Alameda Unified School District is committed to upholding our community's core values of equity and excellence for every student by providing inclusive and safe conditions...
Administrative Associate- Healthcare 2927861 Hourly pay: $30/hr Worksite: Leading medical institution (Oakland, CA 94609 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement...
Hiring Part-Time Office Assistant
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
Part-Time Office Assistant (15-20 hours/week, flexible schedule) Are you a detail-oriented person looking for part-time work? Join our busy insurance brokerage team as an Office Assistant! What...
PRIME Administrative Assistant University of California - Riverside $59,383 - $85,107 United States, California, Oakland 1111 Franklin Street (Show on map) Jun 11, 2025 Under supervision of the Senior...
- Foster City, CA (15 miles from Oakland, CA)
- 1 day ago
- Foster City, CA (15 miles from Oakland, CA)
- 1 day ago
Administrative Assistant Sares Regis Group sick time, 401(k) United States, California, Foster City Jun 11, 2025 Administrative Assistant Job Locations US-CA-Palo Alto | US-CA-Northern California Job...
- Union City, CA (15 miles from Oakland, CA)
- 1 day ago
- Union City, CA (15 miles from Oakland, CA)
- 1 day ago
un Admin Assistant (alameda) compensation: $21.00 hr. WE ARE HIRING! We are currently seeking a reliable and detail-oriented assistant in Union City, CA 94587 to support and manage daily...
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
- San Francisco, CA (11 miles from Oakland, CA)
- 1 day ago
A kind and successful San Francisco-based family is seeking a poised and meticulous Personal Assistant to expertly manage all aspects of their personal and family life. This is a unique...
Senior Administrative Associate
- South San Francisco, CA (13 miles from Oakland, CA)
- 1 day ago
- South San Francisco, CA (13 miles from Oakland, CA)
- 1 day ago
Administrative Administrative Assistant Assistant South San Francisco, CA South San Francisco, CA Assistant, South San Francisco, CA SENIOR ADMINISTRATIVE ASSOCIATE BCforward South San Francisco, CA...
Lab Administrative Assistant 2 (4723C) - 78879
- Berkeley, CA (7 miles from Oakland, CA)
- 1 day ago
- Berkeley, CA (7 miles from Oakland, CA)
- 1 day ago
Lab Administrative Assistant 2 (4723C) - 78879 University of California Berkeley - 4.2 Berkeley, CA Job Details Full-time $26.26 - $31.27 an hour 15 hours ago Qualifications Laboratory experience Mid-level...
Bookkeeper and Virtual Office Assistant
- Kentfield, CA (21 miles from Oakland, CA)
- 1 day ago
- Kentfield, CA (21 miles from Oakland, CA)
- 1 day ago
Bookkeeper and Virtual Office Assistant (san rafael) Harris & Lee Environmental Sciences, LLC compensation: Salary commensurate with skills and capabilities employment type: job title: Bookkeeper...
Remote Work- Walnut Creek, CA (10 miles from Oakland, CA)
- 1 day ago
- Walnut Creek, CA (10 miles from Oakland, CA)
- 1 day ago
Seeking experienced Legal Assistant/Paralegal for parttime employment at busy East Bay litigation law firm.
Demographic Data for Oakland, CA
Moving to Oakland, CA? Find some basic demographic data about Oakland, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Oakland, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Oakland, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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