Administrative Assistant Jobs in Costa Mesa, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Dental Biller-Front Office Assistant
- Tustin, CA (6 miles from Costa Mesa, CA)
- 1 hour ago
- Tustin, CA (6 miles from Costa Mesa, CA)
- 1 hour ago
DENTAL FRONT OFFICE (Orange, CA.) DENTAL Front Office needed. GP Dental Office in OC is looking for an individual who is friendly, organized, and dependable. Candidate should have great...
Administrative Assistant, Dispatcher, Collections, And AR
- Fullerton, CA (13 miles from Costa Mesa, CA)
- 1 hour ago
- Fullerton, CA (13 miles from Costa Mesa, CA)
- 1 hour ago
for Assistant: -Scheduling -Book Keeping -Scheduling -legal document submission -Email responses -light dispatching -Answer the phones -Organize the owners desks and files -Scanning documents...
Administrative Assistant/Front Office
- Placentia, CA (14 miles from Costa Mesa, CA)
- 1 hour ago
- Placentia, CA (14 miles from Costa Mesa, CA)
- 1 hour ago
We are seeking a full-time, long term, detail-oriented and versatile administrative assistant/front office to join our team!...
- Irvine, CA (10 miles from Costa Mesa, CA)
- 2 hours ago
- Irvine, CA (10 miles from Costa Mesa, CA)
- 2 hours ago
Thrive with Volt! Volt is immediately hiring for an Office Assistant in Irvine, CA. As an Office Assistant you will: Support the Associate Office Manager with: Organizing and executing...
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 4 hours ago
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 4 hours ago
Were looking for an experienced Administrative Assistant to bring professionalism, organization, and efficiency to our growing team....
- Corona, CA (23 miles from Costa Mesa, CA)
- 4 hours ago
- Corona, CA (23 miles from Costa Mesa, CA)
- 4 hours ago
As the Administrative Assistant, you will be reporting to the Facilities Team Leader. This is a great position to get into the mortgage industry....
- La Mirada, CA (17 miles from Costa Mesa, CA)
- 7 hours ago
- La Mirada, CA (17 miles from Costa Mesa, CA)
- 7 hours ago
FAITH FORMATION SECRETARY $17.81/hour to $20.00/hour depending on experience Beatitudes of Our Lord (La Mirada) POSTED 08/13/2025 EXPIRES 09/27/2025 DESCRIPTION Under the direction of the Parish...
Administrative Assistant I/II/III (POOL - Ongoing)
- Pomona, CA (22 miles from Costa Mesa, CA)
- 8 hours ago
- Pomona, CA (22 miles from Costa Mesa, CA)
- 8 hours ago
The Administrative Assistant provides a broad range of administrative and clerical support to ensure efficient operation of the office or department....
Remote WorkSecretary And Secretary - Bilingual (Spanish)
- Rowland Heights, CA (20 miles from Costa Mesa, CA)
- 14 hours ago
- Rowland Heights, CA (20 miles from Costa Mesa, CA)
- 14 hours ago
At Rowland, we believe all employees regardless of title have an important role to play in the preparation of our students. We have developed a comprehensive, broad-based instructional program...
Office Assistant (SC - Student Equity) (Substitute)
- Mission Viejo, CA (21 miles from Costa Mesa, CA)
- 14 hours ago
- Mission Viejo, CA (21 miles from Costa Mesa, CA)
- 14 hours ago
Application Instructions: Complete all sections and fields on the application and attach all required documents - incomplete applications may not be considered. Include all relevant education,...
Unit Secretary-Progressive Telemetry-Fulltime-Days
- Fountain Valley, CA (3 miles from Costa Mesa, CA)
- 14 hours ago
- Fountain Valley, CA (3 miles from Costa Mesa, CA)
- 14 hours ago
Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus,...
- Anaheim, CA (12 miles from Costa Mesa, CA)
- 14 hours ago
- Anaheim, CA (12 miles from Costa Mesa, CA)
- 14 hours ago
Discover a more connected Administrative Assistant career At VCI Construction, as Administrative Assistant, you will be located in Upland, CA....
Free Room Personal Assistant / Partner / Superstar
- Hacienda Heights, CA (22 miles from Costa Mesa, CA)
- 18 hours ago
- Hacienda Heights, CA (22 miles from Costa Mesa, CA)
- 18 hours ago
I am looking for an office and home personal assistant I make labels and clothes for apparel. PRIMARY DUTIES AND RESPONSIBILITIES: Your help would include making phones calls and internet work...
- Newport Beach, CA (7 miles from Costa Mesa, CA)
- 1 day ago
- Newport Beach, CA (7 miles from Costa Mesa, CA)
- 1 day ago
Looking for a bright, reliable and creative Personal Assistant to assist with vacation rental bookings, guest and personal support and social media marketing. This role is focused on online...
- Cypress, CA (12 miles from Costa Mesa, CA)
- 1 day ago
- Cypress, CA (12 miles from Costa Mesa, CA)
- 1 day ago
The Administrative Specialist II oversees the day-to-day administrative operations of the Department of Teacher Education and Learning Sciences. Supervises assigned support staff to fulfill...
Demographic Data for Costa Mesa, CA
Moving to Costa Mesa, CA? Find some basic demographic data about Costa Mesa, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Costa Mesa, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Costa Mesa, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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