Secretary Jobs in Santa Clara, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Legal Administrative Assistant I/II (Legal Secretary)
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 hours ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 hours ago
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San Jose, the heart of the Silicon Valley. All City of San Jose employees work together as one...
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 hours ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 hours ago
Job Summary: Independently plans and executes interrelated information maintenance and distribution by drafting moderately complex presentations, detailed correspondence, and reports. Executes...
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
About CCS CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial...
Administrative Secretary - District 1.0 FTE (Bilingual Prefered)
- Livermore, CA (20 miles from Santa Clara, CA)
- 1 day ago
- Livermore, CA (20 miles from Santa Clara, CA)
- 1 day ago
Position Type: Secretarial / Clerical/Administrative Secretary -District Date Posted: 8/21/2025 Location: Student Services Closing Date: Open Until Filled Additional Information: Show/Hide...
Seeking Administrative Assistant/Property Manager Assistant
- Los Altos, CA (10 miles from Santa Clara, CA)
- 1 day ago
- Los Altos, CA (10 miles from Santa Clara, CA)
- 1 day ago
to work in a fast pace environment and handle multiple tasks concurrently -Exercise sound judgment in handling urgent matters -Experience interacting with senior management -Prior experience as a secretary...
Reception/Administrative Assistant
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
Receptionist/Administrative assistant needed at a small construction company in San Jose (right next to 880 and down the street from 101), we all wear many hats here as we are a small, but very...
Personal Assistant to Disabled Female
- Soquel, CA (22 miles from Santa Clara, CA)
- 1 day ago
- Soquel, CA (22 miles from Santa Clara, CA)
- 1 day ago
Disabled 33 year old female, active, low IQ, needs an assistant in the afternoons, pay is $20 an hour. Reply to ad for more information, thank you.
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
Detailed Job Description: Client: University Job Title: Administrative Associate Location: Palo Alto, CA 94304 (Hybrid) Duration: 5 Months Pay Range: $30 - 35/hr Benefits : The Company offers the...
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 1 day ago
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 1 day ago
Administrative Assistant Location: Menlo Park, CA (onsite), local candidates only Duration: 12 Months + We need someone that can perform the below: The purpose of this position is to provide...
DAAAS Administrative Associate 2 (onsite)
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
DAAAS Administrative Associate 2 (onsite) School of Humanities and Sciences, Stanford, California, United States NewAdministration1 day ago Post Date107097 Requisition # DAAAS Administrative...
- Redwood City, CA (17 miles from Santa Clara, CA)
- 1 day ago
- Redwood City, CA (17 miles from Santa Clara, CA)
- 1 day ago
Administrative Assistant Job Description The Art of Yoga Project has an opening for a part-time administrative assistant to help manage our day-to-day operations. This includes overseeing...
Education Services Administrative Assistant - Long Term Sub Aug 2025 - Jan 2026 CL#14
- Belmont, CA (22 miles from Santa Clara, CA)
- 2 days ago
- Belmont, CA (22 miles from Santa Clara, CA)
- 2 days ago
Belmont-Redwood Shores Elementary See attachment on original job posting Please complete the edjoin application, and include a letter of introduction, resume, and 3 letters of reference which must...
DAAAS Administrative Associate 2 (onsite) Stanford University
- Stanford, CA (12 miles from Santa Clara, CA)
- 2 days ago
- Stanford, CA (12 miles from Santa Clara, CA)
- 2 days ago
DAAAS Administrative Associate 2 This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. The School of Humanities and...
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
About Us: Think Out Loud, Inc. is a creative video production company specializing in commercial and film projects. We work with innovative brands, production teams, and creative partners across...
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
Responsible for all administrative, coordination and clerical duties of the Center Director's Office. Supervises any work experience students assigned to the office. Duties/Responsibilities:...
Demographic Data for Santa Clara, CA
Moving to Santa Clara, CA? Find some basic demographic data about Santa Clara, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Santa Clara, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Santa Clara, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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