Secretary Jobs in Newport Beach, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Medical Receptionist Trainer - Full-Time-Days
- La Mirada, CA (24 miles from Newport Beach, CA)
- 4 hours ago
- La Mirada, CA (24 miles from Newport Beach, CA)
- 4 hours ago
If you are interested, please apply online and send resume to .... POSITION SUMMARY The Medical Receptionist Trainer position is the subject matter expert on all aspects of medical receptionist...
PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients capital across a range of fixed income and credit opportunities,...
Bilingual Personal Injury Legal Assistant
- Irvine, CA (11 miles from Newport Beach, CA)
- 12 hours ago
- Irvine, CA (11 miles from Newport Beach, CA)
- 12 hours ago
Key Responsibilities: As a Legal Assistant, you will be involved in all aspects of pre-litigation personal injury cases - from inception to settlement....
- Orange, CA (13 miles from Newport Beach, CA)
- 22 hours ago
- Orange, CA (13 miles from Newport Beach, CA)
- 22 hours ago
We are an established Family Dental Office seeking a Full/Part Time Dental Back Office Assistant to join our office. A candidate with some experience working in a Dental Office is preferred, these...
- La Habra, CA (24 miles from Newport Beach, CA)
- 1 day ago
- La Habra, CA (24 miles from Newport Beach, CA)
- 1 day ago
TITLE Business Office Assistant EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color,...
- San Juan Capistrano, CA (16 miles from Newport Beach, CA)
- 1 day ago
- San Juan Capistrano, CA (16 miles from Newport Beach, CA)
- 1 day ago
Admin Assistant 3.8 3.8 out of 5 stars San Juan Capistrano, CA 92675 $22 - $25 an hour - Temp-to-hire AppleOne 3,220 reviews $22 - $25 an hour - Temp-to-hire We're looking for an experienced...
Senior Staff/School Clerk (Bilingual Preferred) El Modena High School (OPEN TO OUSD EMPLOYEES ONLY)
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
Senior Staff/School Clerk (Bilingual Preferred) El Modena High School (OPEN TO OUSD EMPLOYEES ONLY) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees...
- Huntington Beach, CA (12 miles from Newport Beach, CA)
- 1 day ago
- Huntington Beach, CA (12 miles from Newport Beach, CA)
- 1 day ago
un Personal Assistant Needed (Huntington Beach) image 1 of 1 compensation: Up to $25 per hour Hi - I'm a late 50's mostly normal guy originally from NY who desperately needs to move beyond...
School Secretary I (Niguel Hills Middle School)
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
School Secretary I (Niguel Hills Middle School) Requirements / Qualifications Answer all questions completely and accurately. Failure to fully complete application may result in disqualification....
- Monarch Bay, CA (10 miles from Newport Beach, CA)
- 1 day ago
- Monarch Bay, CA (10 miles from Newport Beach, CA)
- 1 day ago
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information...
Senior Staff/School Clerk - Canyon High School (OPEN TO OUSD EMPLOYEES ONLY)
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
Senior Staff/School Clerk - Canyon High School (OPEN TO OUSD EMPLOYEES ONLY) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees of this school...
- Santa Ana, CA (10 miles from Newport Beach, CA)
- 1 day ago
- Santa Ana, CA (10 miles from Newport Beach, CA)
- 1 day ago
un Part Time Office Assistant (Santa Ana) compensation: 18-20/hr We are a construction company looking for a part time office assistant. The position is part time to start and may become full time...
Office Assistant IV -Woodbridge HS- 40 Hours/ 10 Months (Current Employees)
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
Office Assistant IV -Woodbridge HS- 40 Hours/ 10 Months (Current Employees) IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees of this school...
School Clerk II (San Clemente High School)
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
- Orange, CA (13 miles from Newport Beach, CA)
- 1 day ago
School Clerk II (San Clemente High School) Requirements / Qualifications Answer all questions completely and accurately. Failure to fully complete application may result in disqualification....
Administrative Assistant, Finance
- Costa Mesa, CA (7 miles from Newport Beach, CA)
- 1 day ago
- Costa Mesa, CA (7 miles from Newport Beach, CA)
- 1 day ago
Job Description You will provide support to three finance leaders based in Costa Mesa, CA. This role will report to an SVP of Finance. The ideal candidate will have proven experience supporting...
Demographic Data for Newport Beach, CA
Moving to Newport Beach, CA? Find some basic demographic data about Newport Beach, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Newport Beach, CA
Highest Education Level
Secretarys in Newport Beach, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Court Filings
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Legal Research & Writing
- Discretion
- File Management
- Proofreading
- Administrative Skills
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Written Communication
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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