Executive Secretary Jobs in Vancouver, WA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Oregon
- Portland, OR (13 miles from Vancouver, WA)
- 2 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 2 days ago
Initial Posting Date: 06/01/2026 Application Deadline: 06/15/2026 Agency: Department of Transportation Salary Range: $4,650 - $6,199 Position Type: Employee Position Title: Senior Executive...
Hybrid- Port of Portland
- Portland, OR (13 miles from Vancouver, WA)
- 2 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 2 days ago
The Port of Portland is hiring an Executive Assistant The Shared Prosperity and Legal division at the Port of Portland is seeking a highly organized and proactive professional to serve as a...
HybridExecutive Assistant to the City Manager and Administrative Supervisor
- City of Vancouver
- Vancouver, WA
- 3 days ago
- Vancouver, WA
- 3 days ago
Salary Range 6,990.00 - 10,486.00 Job Summary Were currently recruiting for an Executive Assistant to the City Manager and Administrative Supervisor. The primary responsibilities for the job are...
In PersonExecutive / Personal Assistant Chef-Owner, Nostrana
- Nostrana
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
Executive / Personal Assistant Chef-Owner, Nostrana Part Time Nostrana Posted 3 days ago Nostrana Nostrana is seeking a highly organized, deeply discreet, and exceptionally capable Executive /...
In PersonDAEA-3 - Executive Administrative Assistant III
- Spectraforce
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
Executive Administrative Assistant III Location: Portland, OR 97217 Duration: 3 Months Work Type: Hybrid 4 days WFO & 1 day WFH Summary: The main function of an administrative assistant/executive...
HybridExecutive Administrative Assistant III
- ICONMA, LLC
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
Executive Administrative Assistant III#26-18068 $17.33-$21.13 per hour Portland, OR Onsite Job Description Our client, a Automotive company, is looking for a Executive Administrative Assistant III...
In PersonExecutive Administrative Assistant III
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 4 days ago
Introduction The main function of this role is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This position...
In PersonOur client, a leading organization in the technology and corporate support sector, is seeking a dedicated and highly skilled Executive Assistant to join their team. As an Executive Assistant, you...
In PersonSenior Executive Assistant - On Site
- Providence St. Joseph Heritage Garden Grove
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
Senior Executive Assistant - On Site This position is responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system...
In Person- Navex
- Lake Oswego, OR (19 miles from Vancouver, WA)
- 7 days ago
- Lake Oswego, OR (19 miles from Vancouver, WA)
- 7 days ago
At NAVEX, we’re making the world a better place. A safer place. A more ethical place. A place where anyone, anywhere can have a voice. That’s a serious impact. Our high-performance culture is...
In Person- U.S. Army Corps of Engineers
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
About the Position: This position serves as the Executive Assistant, and principal civilian assistant to the Commander of the Portland District. Work consists of interpreting, developing, and...
In Person- Hyster-Yale Materials Handling
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 7 days ago
Job Title Executive Assistant Job Category Business Support Services Job Description What starts with YOU, moves the world! Hyster-Yale Materials Handling, Inc, a world-class manufacturer of...
Hybrid- PCC Portland Community College
- Portland, OR (13 miles from Vancouver, WA)
- 11 days ago
- Portland, OR (13 miles from Vancouver, WA)
- 11 days ago
Join our Team at Portland Community College Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to...
In PersonExecutive Assistant Description - Consumer Printing Solutions & Services (CPSS) is seeking an Executive Assistant to support the office of the Division President. The successful candidate thrives...
In Person- VanderHouwen
- Hillsboro, OR (13 miles from Vancouver, WA)
- 14 days ago
- Hillsboro, OR (13 miles from Vancouver, WA)
- 14 days ago
Executive Assistant This role is ideal for someone who enjoys helping busy professionals stay organized, proactive, and efficient. The Executive Assistant will serve as a trusted administrative...
In PersonDemographic Data for Vancouver, WA
Moving to Vancouver, WA? Find some basic demographic data about Vancouver, WA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Vancouver, WA
Highest Education Level
Executive Secretarys in Vancouver, WA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »