Executive Assistant II

Join our Team at Portland Community College Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington. Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at .... Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community. Apply to this position immediately, this position will close once sufficient qualified applicants have been received. What You'll Do and Who We Are Looking For Under the direction of the Cabinet Member, provides complex and confidential support requiring discretion and independent judgment in matters of significance. The primary duties and responsibilities involve the oversight of Administrator's office operations. Typical responsibilities include: coordinating the Administrator's calendars, arranging meetings and events; assisting in budget preparation; processing paperwork; providing assistance to students, staff, and the public; and representing the Administrator's office on committees and meetings. The Executive Assistant is distinguished from other Administrative support positions by its responsibility for providing high-level support to a Cabinet Member, and is focused on a specific department or area. Assignments require a high degree of confidentiality and involve interactions with multiple levels of staff and contacts outside the area of assignment/campus. The primary location for this position is at the PCC Sylvania Campus. Position Summary: Under the direction of the Cabinet Member, provides complex and confidential support requiring discretion and independent judgment in matters of significance. The primary duties and responsibilities involve the oversight of Administrator's office operations. Typical responsibilities include: coordinating the Administrator's calendars, arranging meetings and events; assisting in budget preparation; processing paperwork; providing assistance to students, staff, and the public; and representing the Administrator's office on committees and meetings. The Executive Assistant is distinguished from other Administrative support positions by its responsibility for providing high-level support to a Cabinet Member, and is focused on a specific department or area. Assignments require a high degree of confidentiality and involve interactions with multiple levels of staff and contacts outside the area of assignment/campus. The primary location for this position is at the PCC Sylvania Campus. For a complete listing of responsibilities review the job description: Success Criteria: These qualifications, skills and abilities are critical for success in this position. Throughout the screening process, you will be evaluated based on the demonstration of these qualifications. Demonstrated success anticipating the needs of executive level support Demonstrated success using AI as an integrated tool Demonstrated experience in project management Demonstrated excellent written and verbal communication skills. Demonstrated expertise in Microsoft Office (Excel, Powerpoint, etc.). Demonstrated experience working within an ERP system e.g. Ellucian, Workday, Peoplesoft, etc. Minimum Qualifications: To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked). Associate's Degree in business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Four (4) years of progressively responsible administrative support experience. Why You'll Love Working Here The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you'll enjoy: A collaborative and inspiring campus community Opportunities for learning and professional development Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward. Position Grade Confidential HH Employment Type Full time Total Rewards Package / What We Offer Comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs Oregon PERS contribution - PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP Tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions Free access to the sport centers / campus gymnasiums, performing arts, and cultural events Generous Paid Leave (Pro-rated by FTE for Part-Time Employees) reference Management and Confidential Employee Handbook 14.67 hours of vacation leave per month 1 day of sick leave per month 12 paid holidays PCC Winter Break (when College is Closed) 24 hours of personal leave per year More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email ... if you have any questions. How We Determine Initial Salary Placement Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity. $68,016 to $83,318 - Annual Salary Oregon Veterans' Preference in Public Employment Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation: Veterans: DD214 Disabled Veterans: DD214 and Letter from the Department of VA Notice of the Availability of the Annual Security Report Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices. PCC Employment Offers are Contingent Upon the Successful Completion of a Criminal Background Check Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees. Contact PCC at ... if you have questions PCC is seeking talented, hard-working individuals to join our growing team. We value collaboration, community, creativity, leadership and inclusion. As a PCC team member, you will join a dynamic group of more than 2,000 employees who believe that education is the path to a brighter future. As Oregon's largest post-secondary institution, no single educational resource is more vital to our region than Portland Community College. We serve nearly 80,000 individual learners each year, creating educational possibilities for every student who wants to learn. Portland Community College is committed to hiring and retaining a workforce which reflects all aspects of the rich diversity of our student body. We are an equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class. Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees. Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. Verification of eligibility is required during the application process. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.