Executive Secretary Jobs in Portland, OR
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Senior Executive Administrative Assistant - Wilsonville, OR (Onsite)
- Wilsonville, OR (14 miles from Portland, OR)
- 1 hour ago
- Wilsonville, OR (14 miles from Portland, OR)
- 1 hour ago
We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation helping innovative global manufacturers design better products, faster! With...
Police Chief's Executive Assistant
- Gresham, OR (12 miles from Portland, OR)
- 1 day ago
- Gresham, OR (12 miles from Portland, OR)
- 1 day ago
The City of Gresham is seeking an advanced level administrative professional for an Executive Assistant to the Chief of Police. The Executive Assistant performs a range of complex administrative...
- Vancouver, WA (13 miles from Portland, OR)
- 3 days ago
- Vancouver, WA (13 miles from Portland, OR)
- 3 days ago
Executive Assistant Vancouver, WA (Onsite) Contractor Executive Assistant Vancouver, WA (Onsite) Contractor Assistant Executive Executive Assistant Vancouver, WA Executive Assistant, Vancouver, WA...
- Vancouver, WA (13 miles from Portland, OR)
- 4 days ago
- Vancouver, WA (13 miles from Portland, OR)
- 4 days ago
Kforce is immediately adding a full-time Executive Assistant in support of our nationally recognized, Consumer and Commercial Electronic R&D client in Vancouver, WA. This person uses their ability...
Let’s do great things, together! About Moda Founded in Oregon in 1955, Moda is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better...
- Vancouver, WA (13 miles from Portland, OR)
- 4 days ago
- Vancouver, WA (13 miles from Portland, OR)
- 4 days ago
We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. This role requires a resourceful problem-solver who...
Executive Assistant, Executive Team
- Lake Oswego, OR (6 miles from Portland, OR)
- 5 days ago
- Lake Oswego, OR (6 miles from Portland, OR)
- 5 days ago
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. At NAVEX, we're making the world a better...
Executive Administrative Assistant Career Option Opportunity - Fully Remote
- Vancouver, WA (13 miles from Portland, OR)
- 6 days ago
- Vancouver, WA (13 miles from Portland, OR)
- 6 days ago
Executive Administrative Assistant | Career Change Opportunity - Fully Remote About The Opportunity: Are you an experienced Executive Administrative Assistant looking for a fully remote...
Remote Work- Hillsboro, OR (8 miles from Portland, OR)
- 7 days ago
- Hillsboro, OR (8 miles from Portland, OR)
- 7 days ago
About Hillsboro Aviation Founded in 1980, Hillsboro Aviation offers complete helicopter and airplane services comprised of five divisions: contract & charter, aircraft sales & management, service...
Executive Assistant - Chief Design Officer / Nike Design
- Beaverton, OR (5 miles from Portland, OR)
- 8 days ago
- Beaverton, OR (5 miles from Portland, OR)
- 8 days ago
Become a Part of the NIKE, Inc. Team NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be....
Executive Assistant - Technology Solutions Partners
- Vancouver, WA (13 miles from Portland, OR)
- 10 days ago
- Vancouver, WA (13 miles from Portland, OR)
- 10 days ago
PeaceHealth is seeking an Executive Assistant supporting Technology Solutions Partners for a Full Time, 1.00 FTE, Day position in Vancouver, WA... The salary range for this job opening at...
In addition to the responsibilities listed below, this position is also responsible for beginning to coordinate department workflow; providing standard and nonstandard administrative support to...
Executive Support Specialist (Executive Support Specialist 2)
- Portland, OR
- 13 days ago
- Portland, OR
- 13 days ago
Initial Posting Date: 04/16/2025 Application Deadline: 05/11/2025 Agency: Oregon Health Authority Salary Range: $4,499 - $6,245 Position Type: Employee Position Title: Executive Support Specialist...
Executive Administrative Assistant
- Beaverton, OR (5 miles from Portland, OR)
- 14 days ago
- Beaverton, OR (5 miles from Portland, OR)
- 14 days ago
Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western...
Position Details Proposed Start Date: 06/02/2025 Classification Title: Executive Support Specialist 1 Working Title: Executive Assistant Department: 310101 - SOG School of Government-Office...
Demographic Data for Portland, OR
Moving to Portland, OR? Find some basic demographic data about Portland, OR below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Portland, OR
Highest Education Level
Executive Secretarys in Portland, OR offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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