Executive Secretary Jobs in Ontario
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant to the Mayor & Council Services
- County Of Brant, ON
- 13 hours ago
- County Of Brant, ON
- 13 hours ago
REPORTS TO: Mayor and Director of Council Services, Clerk LOCATION: Initial Placement Paris Customer Service Office Minimum Qualifications: Post-secondary education in a related field or...
Company: CUMIS Department: CU Distribution Employment Type: Regular Full-Time Work Model: Hybrid Language: This role operates in English. Additional Information: This/these role(s) is/are...
At Interac, we design products and solutions that give Canadians control over their money so they can get more out of life. But, thats not all. Whether were leading real-time money movement,...
Executive Administrative Assistant AtkinsRealis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in...
CALLING ALL EXECUTIVE ASSISTANTS DOWNTOWN TORONTO *** Our client is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our President/CEO and Board of...
Executive Assistant - Temporary Full Time The Town of Tillsonburg is looking to hire a temporary full-time Executive Assistant who will be responsible for organizing, planning and providing a...
The Executive Assistant is responsible for providing senior level administrative and organizational support to the Executive Vice President Clinical Services & Chief Nursing Executive and the Vice...
Job Description What is the opportunity? In this role, you will play a critical role by providing direct support to the Vice President, Premium Cards and Vice President, Everyday Cards. In...
Were building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing whats right for our clients. At CIBC, we embrace your...
Job Description What is the Opportunity? As an Executive Assistant, you will directly support the Vice President, Brand & Creative. You will be accountable for managing schedules, departmental...
Specific Accountabilities: Executive Administration: Complete abroad variety of administrative tasks that facilitate the teams ability toeffectively lead the Colleges academic and school life operations...
Executive Administrative Assistant to Mayor
- Port Colborne, ON
- 10 days ago
- Port Colborne, ON
- 10 days ago
The City of Port Colborne, located on the south coast of the scenic Niagara region, Niagaras Port of Call has found the perfect balance successful industrial and commercial sectors, comfortable...
Application Deadline: 09/04/2025 Address: 100 King Street West Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources...
Were building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing whats right for our clients. At CIBC, we embrace your...
We are Compass Digitalthe digital and technology arm of Compass Group North America. We build and scale digital products and technologies to exceed the expectations of our guests and clients....
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Ontario
Highest Education Level
Executive Secretarys in Ontario offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Google Calendar
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Ordering Supplies
- Grammar
- Concur
- Drafting
- Resourceful
- Calendar Management
- Slack
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Zoom Meetings
- Office Management
- Liaison
- Event Planning
- Google Workspace
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Initiative
- Logistics
- Filing
- Events
- Written Communication
- Documentation
- Verbal Communication
- Flexibility
- Collaboration
- Reporting
- Interpersonal Skills
- Budgets
- Microsoft PowerPoint
- Multitasking
- Project Management
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »