Executive Secretary Jobs in Ontario
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Application Deadline: 05/16/2025 Address: 100 King Street West Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources...
The Opportunity Provides diverse and advanced administrative support for two Group Functions Technology officers and their teams. Applies technical and business knowledge, company policies and...
Job Summary Job Description WHO ARE WE? At RBCx, we power bold ideas, founders, and tech companies. We help some of the most ambitious tech and innovation companies scale and make an impact in the...
Executive Assistant to the Commissioner of Community Services
- Markham, ON
- 6 days ago
- Markham, ON
- 6 days ago
The City of Markham is proud to be recognized for the 5 th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2025, the City of Markham is ranked 2nd among...
What you'll do The Executive Assistant will provide administrative, managerial and organization assistance to the Executive Vice President and Chief Commercial Officer, as well as team support to...
Executive Assistant to VP Quality Assurance and Regulatory Affairs
- Concord, ON
- 7 days ago
- Concord, ON
- 7 days ago
Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At SCIEX, one of Danahers 15+ operating companies,...
Our client is looking for a highly organized and proactive Executive Assistant to support their C-Suite Executives. Apply today to join a close knit team in a flourishing company in the Peel...
We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and...
At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career, while helping others along the way, come join...
At GHD, we dont just believe in the power of commitment, we live and breathe it every day. Thats why we pledge to support and empower all of our people to make a positive impact when working hand...
Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your...
Application Deadline: 05/02/2025 Address: 100 King Street West Job Family Group: Business Management In this dynamic role, you'll engage with a diverse group of individuals within the bank,...
Project Executive Administrative Assistant AtkinsRealis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear...
Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your...
The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Materials, Homes, and Health Care, contribute to the development of society by anticipating the...
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Ontario
Highest Education Level
Executive Secretarys in Ontario offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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