Executive Secretary Jobs in San Mateo, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Personal Assistant & Chauffeur (2025B)
- Atherton, CA (10 miles from San Mateo, CA)
- 8 hours ago
- Atherton, CA (10 miles from San Mateo, CA)
- 8 hours ago
Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B...
- Foster City, CA (3 miles from San Mateo, CA)
- 1 day ago
- Foster City, CA (3 miles from San Mateo, CA)
- 1 day ago
This position will provide temporary support to senior leaders in the Global Data Team, while collaborating with a team of Executive Assistants. Responsibilities include administrative excellence...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Job Requisition ID # 25WD89357 Position Overview Autodesk is seeking an experienced Executive Assistant to join our talented team. You will report to and provide administrative support to three...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Circle is a financial technology company at the epicenter of the emerging internet of money, where value can finally travel like other digital data - globally, nearly instantly and less...
Remote Work- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
information Excellent communication skills, both written and verbal, in particular conveying messages on behalf of the executives with finesse Proficiency in G-Suite, Slack, Notion, and tools like Expensify...
- Mountain View, CA (18 miles from San Mateo, CA)
- 2 days ago
- Mountain View, CA (18 miles from San Mateo, CA)
- 2 days ago
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
- San Francisco, CA (15 miles from San Mateo, CA)
- 2 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 2 days ago
About Us: We love going to work and think you should too. Our team is dedicated to trust, customer obsession, agility, and striving to be better everyday. These values serve as the foundation of...
Associate Chief of Staff (0554U), Chancellors Office #78799
- Berkeley, CA (20 miles from San Mateo, CA)
- 3 days ago
- Berkeley, CA (20 miles from San Mateo, CA)
- 3 days ago
Associate Chief of Staff (0554U), Chancellor's Office #78799 University of California-Berkeley The budgeted salary range that the University reasonably expects to pay for this position...
- San Francisco, CA (15 miles from San Mateo, CA)
- 3 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 3 days ago
Russell Tobin's client, an American online marketplace company, is hiring a Senior Executive Assistant in San Francisco, CA 94103 (Fully Remote) Job Title: Executive Business Partner Location: San...
Remote WorkExecutive Assistant, Alexa - Echo Family Devices
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 3 days ago
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 3 days ago
The Alexa Echo Family Devices organization is seeking a proactive, customer service obsessed, and team-oriented Executive Assistant to support the Sales and GTM team with in Alexa Echo Family...
Executive Assistant & Events Specialist
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
EXECUTIVE ASSISTANT & EVENTS SPECIALIST Office of the Chancellor & Dean Classification: Level 3 / Class 6090 / Full Time / Exempt / Benefitted / Non-Represented Hiring Salary: $70,000-$85,000...
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
This Executive Assistant Position Features: Medical, dental, and vision insurance 401K with employer match Generous PTO, Short and long-term disability, life insurance, FSA Great Pay to $135K...
Sr. Executive Assistant to the CEO
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
d Health is seeking a tenacious and adaptable Senior Executive Assistant to join our talented team and be the right hand to our Chief Executive Officer (CEO). As the Senior Executive Assistant to...
Remote Work- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
Job Details Job Location: 201 Eddy - San Francisco, CA Position Type: Full Time Salary Range: $99000.00 - $109900.00 Salary/year Job Shift: Day Description TITLE: Executive Assistant II REPORTS...
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 days ago
To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category Corporate Functions Job Details...
Demographic Data for San Mateo, CA
Moving to San Mateo, CA? Find some basic demographic data about San Mateo, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Mateo, CA
Highest Education Level
Executive Secretarys in San Mateo, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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