Executive Secretary Jobs in San Mateo, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Position Title : Executive Assistant Location : San Mateo, CA (Hybrid, onsite Tuesday-Thursday) Company Overview : Please join us in a fast-paced, tech-focused startup seeking a dedicated and...
Executive Administrative Assistant
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 7 hours ago
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 7 hours ago
Meta is seeking an experienced Executive Administrative Partner to support 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational...
- San Francisco, CA (15 miles from San Mateo, CA)
- 7 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 7 hours ago
Job Summary: We are looking for a collaborative and creative team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define...
- Lafayette, CA (24 miles from San Mateo, CA)
- 13 hours ago
- Lafayette, CA (24 miles from San Mateo, CA)
- 13 hours ago
Job Title: Executive Assistant Great Pay to $80K Location: Lafayette CA. Immediate need for Executive Assistant seeking to work with an Investment firm. The company offers medical, dental and...
- San Francisco, CA (15 miles from San Mateo, CA)
- 13 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 13 hours ago
Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and...
- Fremont, CA (18 miles from San Mateo, CA)
- 20 hours ago
- Fremont, CA (18 miles from San Mateo, CA)
- 20 hours ago
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
AC111 - Full-Time Executive/Personal Assistant - San Francisco, CA
- San Francisco, CA (15 miles from San Mateo, CA)
- 23 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 23 hours ago
Overview A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm...
- Oakland, CA (15 miles from San Mateo, CA)
- 1 day ago
- Oakland, CA (15 miles from San Mateo, CA)
- 1 day ago
Summary SUMMARY: Under primary general direction of the Chief Operations Officer, the incumbent provides administrative, operational and organizational services primarily to the Chief Operations...
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 1 day ago
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 1 day ago
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will be a detail-oriented professional with exceptional...
- Mountain View, CA (18 miles from San Mateo, CA)
- 1 day ago
- Mountain View, CA (18 miles from San Mateo, CA)
- 1 day ago
Only qualified Senior Executive Assistant located near the Mountain View, CA area to be considered due to the position requiring an onsite presence*** Required Skills: Supporting 2 VPs + 1 DIR...
Executive Assistant, Alexa Experiences & Services
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 1 day ago
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 1 day ago
The Alexa organization is seeking a highly organized, proactive and driven Executive Assistant to support a Vice President in Sunnyvale, California. The Executive Assistant (EA) will be...
- Palo Alto, CA (12 miles from San Mateo, CA)
- 2 days ago
- Palo Alto, CA (12 miles from San Mateo, CA)
- 2 days ago
Executive Assistant remote type Onsite locations Palo Alto time type Full time posted on Posted 5 Days Ago job requisition id R9157 At Recor Medical, we are pioneering Ultrasound Renal Denervation...
Executive Administrative Assistant
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 2 days ago
- Sunnyvale, CA (20 miles from San Mateo, CA)
- 2 days ago
Title: Executive/ Administrative Assistant Location: San Francisco CA (ONSITE) - LOCAL ONLY The Executive Assistant will be responsible for performing an array of administrative functions...
Our client, a venture capital firm located in San Francisco, is hiring an Executive / Personal Assistant. This is a full time role, supporting one of the partners of the firm with light scheduling...
- Palo Alto, CA (12 miles from San Mateo, CA)
- 2 days ago
- Palo Alto, CA (12 miles from San Mateo, CA)
- 2 days ago
Executive Assistant Stanford Management Company, Stanford, California, United States NewAdministration2 days ago Post Date106354 Requisition # Executive Assistant Stanford Management Company (SMC)...
Demographic Data for San Mateo, CA
Moving to San Mateo, CA? Find some basic demographic data about San Mateo, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Mateo, CA
Highest Education Level
Executive Secretarys in San Mateo, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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