Executive Secretary Jobs in San Diego, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant / HR Manager
- El Cajon, CA (18 miles from San Diego, CA)
- 1 day ago
- El Cajon, CA (18 miles from San Diego, CA)
- 1 day ago
Executive Assistant / HR Manager San Diego Post Acute - 3.2 El Cajon, CA Job Details Full-time Estimated: $54.2K - $67K a year 11 hours ago Benefits Dental insurance Pension plan Qualifications...
Experienced Administrative/Executive Assistant
- National City, CA (6 miles from San Diego, CA)
- 4 days ago
- National City, CA (6 miles from San Diego, CA)
- 4 days ago
ONLY EXPERIENCE ADMINISTRATIVE ASSISTANTS We're looking for dynamic individuals who want to be part of a winning team. If you're looking for the type of company that will recognize your talents,...
Senior Executive Assistant - Confidential (4593) AC/Legal Services Department
- Chula Vista, CA (7 miles from San Diego, CA)
- 7 days ago
- Chula Vista, CA (7 miles from San Diego, CA)
- 7 days ago
Imagine a school district that wins the San Diego County Academic Decathlon eight years in a row, that guarantees a college education to entire grade levels of children and where students excel in...
Payroll Title: EXEC AST 3 CX Department: TEMPORARY EMPLOYMENT SERVICES Hiring Pay Scale $28.51 - $36.28 / Hour Worksite: Various Appointment Type: Temp Appointment Percent: 100% Union: CX Contract...
- National City, CA (6 miles from San Diego, CA)
- 10 days ago
- National City, CA (6 miles from San Diego, CA)
- 10 days ago
Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other...
Executive Assistant LocationSan Diego, CA 92101 Date PostedMay 30, 2025 Job ID13058 Employment TypeContract To Hire Scion Staffing has been engaged to conduct a search for an experienced Executive...
Executive Assistant UC San Diego - 4.2 San Diego, CA Job Details $36.34 - $52.94 an hour 17 hours ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Access Writing...
ABOUT US At RADAR, we're transforming the way the world thinks about physical retail. RADAR has raised over $104M from top investors, retailers, and strategics and works with some of the world's...
Executive Assistant - Scripps Health Plan Services
- San Diego, CA
- 14 days ago
- San Diego, CA
- 14 days ago
Scripps Health Administrative Services supports our five hospital campuses, 31 outpatient centers, clinics, emergency rooms, urgent care sites, along with our 17,000 employees, more than 3,000...
Job Summary Job Summary The executive assistant to the principal must be a self-directed administrative professional ready to identify and collaborate on improvements in process and efficiency, as...
Executive Administrative Coordinator- Hybrid - 135445
- San Diego, CA
- 18 days ago
- San Diego, CA
- 18 days ago
EXECUTIVE ADMINISTRATIVE COORDINATOR- HYBRID - 135445 Filing Deadline: Tue 6/10/2025 UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess...
Dictaphone use is very seldom, but connect be excluded Utilize current applications (e.g., Litera Transact, DocuSign, Contract Express, FTP) supported by the firm and team and demonstrate thorough knowledge...
Executive Assistant for Admissions and Outreach University of San Diego
- San Diego, CA
- 23 days ago
- San Diego, CA
- 23 days ago
Executive Assistant for Admissions and Outreach Position Title & Department: Executive Assistant for Admissions and Outreach; Posting #: 5251 Department Description: Rooted in social justice, led...
We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team, with openings across Tech, Marketing, and Product Organizations....
Executive Assistant for Admissions and Outreach
- La Jolla, CA (10 miles from San Diego, CA)
- 24 days ago
- La Jolla, CA (10 miles from San Diego, CA)
- 24 days ago
Position Title & Department: Executive Assistant for Admissions and Outreach; Posting # 5251 Department Description: Rooted in social justice, led by compassion, inspired by curiosity, driven by a...
Demographic Data for San Diego, CA
Moving to San Diego, CA? Find some basic demographic data about San Diego, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Diego, CA
Highest Education Level
Executive Secretarys in San Diego, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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