Executive Secretary Jobs in Palo Alto, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Personal Assistant & Chauffeur (2025B)
- Atherton, CA (2 miles from Palo Alto, CA)
- 8 hours ago
- Atherton, CA (2 miles from Palo Alto, CA)
- 8 hours ago
Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B...
Executive Assistant (Hybrid, Santa Clara, CA)
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 9 hours ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 9 hours ago
Executive Assistant (Hybrid, Santa Clara, CA) [Santa Clara, CA, 95054] | 2025-06-13 14:42:10 Easy Apply Share Job Job Description Executive Assistant (Hybrid, Santa Clara, CA) We are looking for...
Executive Assistant to the Chief of Strategic Development (46809)
- San Jose, CA (15 miles from Palo Alto, CA)
- 12 hours ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 12 hours ago
Overall Summary The Executive Assistant assigned to the COO or CSD is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Chief Operations...
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
This position will provide temporary support to senior leaders in the Global Data Team, while collaborating with a team of Executive Assistants. Responsibilities include administrative excellence...
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
Description Executive Assistant Company: Hitachi America, Ltd. Division: CHR (Corporate Human Resources) Location: Santa Clara, CA Status: Regular, Full-time Position Summary: Hitachi America,...
- San Jose, CA (15 miles from Palo Alto, CA)
- 2 days ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 2 days ago
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
Executive Assistant to the CEO
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 2 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 2 days ago
Who is Litmus Litmus is a growth-stage software company that is transforming the way companies harness the power of machine data to improve operations. Our software is enabling the next wave of...
Executive Assistant, Alexa - Echo Family Devices
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 3 days ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 3 days ago
The Alexa Echo Family Devices organization is seeking a proactive, customer service obsessed, and team-oriented Executive Assistant to support the Sales and GTM team with in Alexa Echo Family...
Executive Assistant to the CEO
- San Jose, CA (15 miles from Palo Alto, CA)
- 4 days ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 4 days ago
Executive Assistant to the CEO (Remote) Our client is a global leader transforming consumer experiences through innovative digital scent technologies. Leveraging advanced AI-driven solutions,...
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 4 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 4 days ago
Who We Are Applied Materials is the global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service...
Executive Administrative Assistant
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 5 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 5 days ago
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued,...
Human Resources Analyst/ Executive Assistant to Superintendent (PVSD)
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records. They also support the Superintendent...
Human Resource (HR) Analyst/Executive Assistant to the Superintendent
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
Portola Valley Elementary Summary: The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records....
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 8 days ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 8 days ago
A well-funded, stealth-mode startup located mid-Peninsula is looking for a highly capable Executive Assistant to support its Founder and help keep operations running smoothly. This is a full-time,...
Executive Assistant McKinsey & Company parental leave, paid time off United States, California, Palo Alto Jun 05, 2025 Global Administration Executive Assistant Job ID: 97698 Do you want to work...
Demographic Data for Palo Alto, CA
Moving to Palo Alto, CA? Find some basic demographic data about Palo Alto, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Palo Alto, CA
Highest Education Level
Executive Secretarys in Palo Alto, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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