Executive Secretary Jobs in Carlsbad, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- La Jolla, CA (20 miles from Carlsbad, CA)
- 3 days ago
- La Jolla, CA (20 miles from Carlsbad, CA)
- 3 days ago
For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients,...
Executive Assistant to Director of CWC - 134249
- La Jolla, CA (20 miles from Carlsbad, CA)
- 4 days ago
- La Jolla, CA (20 miles from Carlsbad, CA)
- 4 days ago
Payroll Title: BLANK AST 3 Department: ELECT & COMPUTER ENG Hiring Pay Scale $59,528 - $71,451 / Year Worksite: Campus Appointment Type: Career Appointment Percent: 100% Union: CX Contract Total...
- Oceanside, CA (11 miles from Carlsbad, CA)
- 4 days ago
- Oceanside, CA (11 miles from Carlsbad, CA)
- 4 days ago
About KBS Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry...
Executive Assistant to Chief Executive Officer
- Encinitas, CA (8 miles from Carlsbad, CA)
- 5 days ago
- Encinitas, CA (8 miles from Carlsbad, CA)
- 5 days ago
Driven, Passionate CEO Seeks World-Class Executive Assistant Please note - this application requires a video submission. You will only be considered for this position if you follow the video...
Remote WorkExecutive Assistant Office, Clerical & Administrative $ 30 - $ 40 / Hour location_on Carlsbad, California work_outline Contract/Temporary favorite_border JOB ON CANDIDATE PORTAL COPY LINK link...
Executive Assistant-Confidential (Promotional)
- Carlsbad, CA (4 miles from Carlsbad, CA)
- 9 days ago
- Carlsbad, CA (4 miles from Carlsbad, CA)
- 9 days ago
Position Details THIS IS A PROMOTIONAL RECRUITMENT. Only current Carlsbad Unified School District employees who have passed their probationary period may apply. This is an open recruitment to...
Executive Assistant/Board Secretary
- San Marcos, CA (7 miles from Carlsbad, CA)
- 12 days ago
- San Marcos, CA (7 miles from Carlsbad, CA)
- 12 days ago
DEFINITION Under general supervision, provides professional-level confidential administrative and secretarial support to the General Manager, Assistant General Manager, and Board of Directors;...
- Temecula, CA (24 miles from Carlsbad, CA)
- 25 days ago
- Temecula, CA (24 miles from Carlsbad, CA)
- 25 days ago
Summary This position provides administrative support to Insight Planning Group. A detail-oriented Executive Assistant needed to support a successful financial advisor serving 200 clients. This...
- La Jolla, CA (20 miles from Carlsbad, CA)
- 60+ days ago
- La Jolla, CA (20 miles from Carlsbad, CA)
- 60+ days ago
Position Title & Department: Executive Assistant; Student Affairs Posting # 5223 Department Description: In the Catholic tradition, the Student Affairs Division strives to create an inclusive,...
Executive Assistant Solana Beach, CA, US Yesterday
- Solana Beach, CA (11 miles from Carlsbad, CA)
- 30+ days ago
- Solana Beach, CA (11 miles from Carlsbad, CA)
- 30+ days ago
Executive Assistant Professional Solana Beach, CA, US Yesterday Requisition ID: 1364 Salary Range: $55,000.00 To $75,000.00 Annually Executive Assistant to the Chief Advisory Officer Location:...
- Del Mar, CA (13 miles from Carlsbad, CA)
- 30+ days ago
- Del Mar, CA (13 miles from Carlsbad, CA)
- 30+ days ago
Job Description and Duties Under the general direction of the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive administrative assistance and secretarial support to the...
Executive Assistant 1 (Temporary)
- La Jolla, CA (20 miles from Carlsbad, CA)
- 45+ days ago
- La Jolla, CA (20 miles from Carlsbad, CA)
- 45+ days ago
Position Title & Department: Executive Assistant 1 (Temporary); School of Law Posting # 5198 Department Description: USD School of Law is one of the 84 law schools elected to the Order of the...
- La Jolla, CA (20 miles from Carlsbad, CA)
- 45+ days ago
- La Jolla, CA (20 miles from Carlsbad, CA)
- 45+ days ago
Position Title & Department: Executive Assistant II; Student Affairs Posting # 5159 Department Description: In the Catholic tradition, the Student Affairs Division strives to create an inclusive,...
Investment Executive Assistant Administrative - Carlsbad, California (Hybrid) NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: Sprott is a global leader in precious...
Executive Assistant to CEO Full Time Must live locally in San Diego County, California Starts at $90,000+ DOE Cover Letter Submission Required (resumes will not be considered without this): Wed...
Demographic Data for Carlsbad, CA
Moving to Carlsbad, CA? Find some basic demographic data about Carlsbad, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Carlsbad, CA
Highest Education Level
Executive Secretarys in Carlsbad, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Slack
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- General Office Duties
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- High School Diploma
- Initiative
- Logistics
- Microsoft Outlook
- Verbal Communication
- Written Communication
- Filing
- Events
- Flexibility
- Collaboration
- Project Coordination
- Interpersonal Skills
- Reporting
- Multitasking
- Microsoft PowerPoint
- Budgets
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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