Executive Assistant Jobs in Palo Alto, CA
An Executive Assistant in the admin industry provides comprehensive administrative support to senior executives and management. This role is responsible for managing schedules, preparing reports, handling correspondence, arranging travel, organizing meetings and events, and maintaining files and databases. They often act as the executive's first point of contact with internal and external stakeholders, which requires them to exercise a high level of professionalism, confidentiality, and discretion. The role may also include managing projects, conducting research, and providing executive-level support in decision-making processes.
Key skills for an Executive Assistant include excellent organization and time management skills, high level of multitasking and prioritizing, strong communication and interpersonal skills, and proficiency with technology, including office software applications. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) can be beneficial. Prior to becoming an Executive Assistant, one may have roles such as Administrative Assistant, Office Manager, or Personal Assistant, which provide relevant experience in administrative tasks, project management, and executive support.
Executive Personal Assistant & Chauffeur (2025B)
- Atherton, CA (2 miles from Palo Alto, CA)
- 6 hours ago
- Atherton, CA (2 miles from Palo Alto, CA)
- 6 hours ago
Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B...
Executive Assistant (Hybrid, Santa Clara, CA)
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 7 hours ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 7 hours ago
Executive Assistant for a large, global SaaS B2B high-tech company....
Executive Assistant to the Chief of Strategic Development (46809)
- San Jose, CA (15 miles from Palo Alto, CA)
- 10 hours ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 10 hours ago
Overall Summary The Executive Assistant assigned to the COO or CSD is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Chief Operations Officer...
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
This position will provide temporary support to senior leaders in the Global Data Team, while collaborating with a team of Executive Assistants....
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
Description Executive Assistant Company: Hitachi America, Ltd....
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
... This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing...
Executive Assistant to the CEO
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 2 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 2 days ago
Qualifications: Proven experience as an Executive Assistant supporting C-level executives, preferably within the technology sector. Must be based in the San Francisco Bay Area....
Executive Assistant, Alexa - Echo Family Devices
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 3 days ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 3 days ago
The Executive Assistant will act as a seamless extension of the supported leaders and will work closely with other Executive Assistants throughout the organization as well as in the Devices & Services...
Executive Assistant to the CEO
- San Jose, CA (15 miles from Palo Alto, CA)
- 4 days ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 4 days ago
Executive Assistant to the CEO (Remote) Our client is a global leader transforming consumer experiences through innovative digital scent technologies....
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 4 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 4 days ago
Who We Are Applied Materials is the global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service...
Executive Administrative Assistant
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 5 days ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 5 days ago
The Opportunity As a member of Roche Diagnostics, you will be a Senior Executive Assistant to one our executive leaders in Research & Development....
Human Resources Analyst/ Executive Assistant to Superintendent (PVSD)
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records....
Human Resource (HR) Analyst/Executive Assistant to the Superintendent
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
- Portola Valley, CA (6 miles from Palo Alto, CA)
- 7 days ago
Portola Valley Elementary Summary: The HR Analyst/Executive Assistant handles confidential tasks related to recruitment, onboarding, employee relations, employee leaves, and personnel records....
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 8 days ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 8 days ago
A well-funded, stealth-mode startup located mid-Peninsula is looking for a highly capable Executive Assistant to support its Founder and help keep operations running smoothly....
Executive Assistant McKinsey & Company parental leave, paid time off United States, California, Palo Alto Jun 05, 2025 Global Administration Executive Assistant Job ID: 97698 Do you want to work on...
Demographic Data for Palo Alto, CA
Moving to Palo Alto, CA? Find some basic demographic data about Palo Alto, CA below.
Executive Assistant Online Courses and Training Opportunities
Salary for Executive Assistant Jobs in Palo Alto, CA
Highest Education Level
Executive Assistants in Palo Alto, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Assistant position
- C-Level Support
- Expense Reporting
- Google Calendar
- Meeting Minutes
- Travel Arrangements
- Calendaring
- Email Management
- Meeting Planning
- Expense Reports
- Catering
- International Business
- Concur
- Grammar
- Ordering Supplies
- Spreadsheets
- Resourceful
- Drafting
- Slack
- Calendar Management
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Zoom Meetings
- Liaison
- Google Workspace
- Event Planning
- Telephone Skills
- Prioritizing
- Initiative
- Logistics
- Microsoft Outlook
- Filing
- Verbal Communication
- Written Communication
- Events
- Flexibility
- Collaboration
- Interpersonal Skills
- Documentation
- Reporting
- Microsoft PowerPoint
- Budgets
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Project Management
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
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