Administrative Assistant Jobs in Ontario
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Suitable for female student or single mom needing part time work in Private Office. Flexible schedule for ongoing.
Now Hiring: Personal Assistant & Social Media Manager
- Brantford, ON
- 1 day ago
- Brantford, ON
- 1 day ago
Are you looking for extra work? I'm a Property owner, realtor and a Nurse. I am looking for a personal assistant that can help publish apartments and houses for rent on marketplace, and other...
GREAT managing partner**) A reputable law firm is seeking a talented legal assistant to join their firm. This is a great opportunity for a team player who takes initiative and has excellent...
GREAT managing partner**) A reputable law firm is seeking a talented legal assistant to join their firm. This is a great opportunity for a team player who takes initiative and has excellent...
GREAT managing partner**) A reputable law firm is seeking a talented legal assistant to join their firm. This is a great opportunity for a team player who takes initiative and has excellent...
GREAT managing partner**) A reputable law firm is seeking a talented legal assistant to join their firm. This is a great opportunity for a team player who takes initiative and has excellent...
Senior Administrative Assistant, Scotia Financial Planning
- Toronto, ON
- 1 day ago
- Toronto, ON
- 1 day ago
Previous experience working as an administrative assistant, supporting advisor-facing roles is an asset. Bilingual in English and French is an asset....
In collaboration with the interdisciplinary team, the Unit Secretary provides clerical and administrative support to maintain progressive, efficient, organized clinics to further enhance the...
Unit Secretary - MRHH C4 Medicine Purple (Nephrology)
- Richmond Hill, ON
- 1 day ago
- Richmond Hill, ON
- 1 day ago
In collaboration with nursing, other hospital staff and various community services, provides clerical and administrative support to maintain a progressive, efficient, organized healthcare...
I'm a busy home owner looking for a reliable, detail-oriented personal assistant/social media manager to help with publishing and managing ads, along with some basic admin tasks. This is a remote...
I'm a landlord/ realtor looking for a personal assistant or social media assistant that can help publish apartment available for rent on marketplace because of my busy schedule and the pay will be...
I am in search of a reliable and efficient personal assistant/social media manager to assist with publishing ads and managing them effectively and professionally. This remote position offers...
Support daily administrative tasks Manage communication and correspondence Assist with scheduling and organization of meetings Maintain filing systems and records
- Markham, ON
- 4 days ago
- Markham, ON
- 4 days ago
Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application. Land acknowledgement: Oak Valley Health is honoured to provide care on the...
Private Wealth Administrative Assistant, Fall 2025 (Co-op/Internship) - 4 Months
- Ottawa, ON
- 4 days ago
- Ottawa, ON
- 4 days ago
Application Deadline: 07/06/2025 Address: 1600 Carling Avenue Job Family Group: Wealth Sales & Service As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and...
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Ontario
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Ontario offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Legal Document Preparation
- Dictation
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Word Processing
- Requisitions
- Front Office
- Ordering Supplies
- Faxing
- Purchase Orders
- Spreadsheets
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Discretion
- Business Correspondence
- General Office Duties
- Reception
- Administrative Skills
- Proofreading
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Education Experience
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »