Administrative Assistant Jobs in Grand Rapids, MI
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Legal Assistant / Data Analyst Supporting the US Attorney's Office
- FSA Federal
- Grand Rapids, MI (1 mile from Grand Rapids, MI)
- 7 days ago
- FSA Federal
- Grand Rapids, MI (1 mile from Grand Rapids, MI)
- 7 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
About the unit 1H is a 22 bed adult critical care unit at Blodgett Hospital. 1H cares for medical ICU patients as well as some surgical ICU patients. As a team member on 1H, you will see a wide...
Early Elementary School Secretary
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 1 day ago
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 1 day ago
Godfrey-Lee Public Schools Job Description Elementary School Secretary Position Title: Elementary School Secretary Department: ECC School Reports To: ECC School Principal Job Classification: GLSSA...
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 2 days ago
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 2 days ago
Position Summary: Administers general office support, assists the immediate supervisor with projects/reports as assigned, and provides administrative back-up and assistance in the general affairs...
About the Unit 6 and 8 Center at Butterworth Hospital are secure units with 20 private beds on each that specialize in Women and Infant Services, specifically postpartum care of Mother Baby...
Unit Secretary Advanced Cardiopulmonary Care
- Grand Rapids, MI
- 3 days ago
- Grand Rapids, MI
- 3 days ago
About the Unit 6 South is a 22-bed acuity adaptable unit at Butterworth Hospital that is capable of managing both non ICU and ICU status patients admitted with advanced cardiopulmonary care needs....
About the unit The ACE unit/1D (Acute Care of the Elderly) is a 21 bed Med/Surg unit at Blodgett Hospital. Our focus is on medical patients who are over the age of 65. Nurses are often drawn to 1D...
- Kentwood, MI (6 miles from Grand Rapids, MI)
- 4 days ago
- Kentwood, MI (6 miles from Grand Rapids, MI)
- 4 days ago
Administrative Assistant Kentwood, MI Intertek, a leading provider of quality and safety solutions to many of the worlds top-recognized brands and companies, is actively seeking an Administrative Assistant...
- Sparta, MI (13 miles from Grand Rapids, MI)
- 4 days ago
- Sparta, MI (13 miles from Grand Rapids, MI)
- 4 days ago
Appleview Elementary School is currently seeking an elementary secretary. Qualifications: High school diploma or equivalent required. Previous employment in a school setting preferred Must be able...
Secretary/Paraprofessional - Jenison Junior High ASD Visually Impaired Student Assistant
- Jenison, MI (9 miles from Grand Rapids, MI)
- 5 days ago
- Jenison, MI (9 miles from Grand Rapids, MI)
- 5 days ago
Position Type: Support Staff/ Assistant Date Posted: 4/24/2025 Location: Jenison Junior High School Closing Date: 04/30/2025 Posted 4/24/25 4/30/25 For Immediate Hire Jenison Junior...
People, Equity and Culture Office AssistantAllendale, MIFull TimeR102734Provides administrative and confidential support for the People, Equity and Culture division. Oversees customer service and...
- Grandville, MI (8 miles from Grand Rapids, MI)
- 6 days ago
- Grandville, MI (8 miles from Grand Rapids, MI)
- 6 days ago
Transdev in Grand Rapids, Michigan is hiring an Admin Assistant. This key role is essential in supporting daily office operations and ensuring smooth administrative functions. Responsibilities...
About Us: Stenger & Stenger, founded in 1994 in Grand Rapids, MI, is a fast-growing, dynamic law firm specializing in creditors’ rights across 9 states. Our mission is to provide the highest...
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 8 days ago
- Wyoming, MI (8 miles from Grand Rapids, MI)
- 8 days ago
Management Business Solutions is seeking a ****Temporary Office Assistant**** for its client in ****Grand Rapids, MI.**** The person will be responsible for supporting the Human Resources team by...
People, Equity and Culture Office Assistant
- Allendale, MI (13 miles from Grand Rapids, MI)
- 9 days ago
- Allendale, MI (13 miles from Grand Rapids, MI)
- 9 days ago
People, Equity and Culture Office Assistant Grand Valley State University - 4.4 Allendale, MI Job Details Full-time From $22.04 an hour 1 day ago Benefits Health insurance Dental insurance Vision...
Demographic Data for Grand Rapids, MI
Moving to Grand Rapids, MI? Find some basic demographic data about Grand Rapids, MI below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Grand Rapids, MI
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Grand Rapids, MI offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Travel Arrangements
- Dictation
- Meeting Minutes
- Calendaring
- E-Filing
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Associates
- Scheduling Appointments
- Transcription
- File Management
- Business Correspondence
- Administrative Skills
- Discretion
- Reception
- General Office Duties
- Proofreading
- Medical Records
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Budgets
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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