Administrative Assistant Jobs in South Portland, ME
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Portland, ME (3 miles from South Portland, ME)
- 17 hours ago
- Portland, ME (3 miles from South Portland, ME)
- 17 hours ago
Troiano Waste Services South Portland, ME Troiano Waste Services, a longstanding familyowned company, is seeking a reliable and detailoriented Office Assistant. This position focuses on customer...
In Person- First Atlantic Health Care
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
Seaside: A Superior Level of Heath Care Seaside Skilled Rehabilitation Center is a leading provider of comprehensive rehabilitation and physical therapy services for Southern Maine. Our convenient...
In PersonNursing Unit Secretary - Pre-Admission Testing
- Maine Health
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
Maine Medical Center Clerical/Administrative Support Req #: 80024 Nursing Unit Secretary - Pre-Admission Testing - MaineHealth MaineHealth | Maine Medical Center Location: 22 Bramhall Street,...
In PersonNursing Unit Secretary - Cancer Care
- Maine Health
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
Maine Medical Center Clerical/Administrative Support Req #: 79866 For a limited time MaineHealth is offering a $3,000 sign on bonuses for Nursing Unit Secretaries: Eligible candidates are hired...
In Person- Maine Health
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
- Portland, ME (3 miles from South Portland, ME)
- 1 day ago
Maine Medical Center Clerical/Administrative Support Req #: 78782 Summary: The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and...
In PersonFront Desk Administrative Assistant
- South Portland School Department
- South Portland, ME
- 2 days ago
- South Portland, ME
- 2 days ago
The South Portland School Department is looking for a Front Desk Administrative Assistant to join the team in the District Office....
In Person- ConvenientMD
- Westbrook, ME (5 miles from South Portland, ME)
- 3 days ago
- Westbrook, ME (5 miles from South Portland, ME)
- 3 days ago
At ConvenientMD, we're on a mission to make good health more convenient for all - working to improve how patients and providers experience healthcare in New England. To support this belief, we're...
In Person- Woodfords Family Services
- Westbrook, ME (5 miles from South Portland, ME)
- 4 days ago
- Westbrook, ME (5 miles from South Portland, ME)
- 4 days ago
Position Summary The Administrative Assistant plays a vital role in providing administrative support to the Director of Foster Care and Adoption Services and the broader Therapeutic Foster Care team...
In Person- City of Portland, ME
- Portland, ME (3 miles from South Portland, ME)
- 5 days ago
- Portland, ME (3 miles from South Portland, ME)
- 5 days ago
ADMINISTRATIVE ASSISTANT Health & Human Services Department, Barron Center About the Barron Center: Come do good work with us!...
In Person- WEX INC
- Portland, ME (3 miles from South Portland, ME)
- 5 days ago
- Portland, ME (3 miles from South Portland, ME)
- 5 days ago
About the Role The Administrative Assistant 3 is a strategic partner to senior leaders, operating with a high degree of autonomy, foresight, and business acumen....
In PersonMedical Receptionist Family Medicine FLOAT Per-Diem
- InterMed, P.A.
- Yarmouth, ME (13 miles from South Portland, ME)
- 6 days ago
- Yarmouth, ME (13 miles from South Portland, ME)
- 6 days ago
This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out,...
In PersonAdministrative Assistant to the Executive Director at The Collaborative School
- Collaborative School
- New Gloucester, ME (23 miles from South Portland, ME)
- 7 days ago
- New Gloucester, ME (23 miles from South Portland, ME)
- 7 days ago
The Collaborative School is seeking a highly organized, proactive, and versatile Executive Assistant to join our team. Located on the beautiful Pineland Campus, our school specializes in providing...
In PersonSY Special Services Traveling Secretary
- MSAD 6
- Buxton, ME (11 miles from South Portland, ME)
- 8 days ago
- Buxton, ME (11 miles from South Portland, ME)
- 8 days ago
We are currently seeking a Secretary for Special Services Description: Secretary Summary: Serves as secretary to the Special Serivces and public being served in communicating information, problem...
In PersonAdministrative Specialist CL3 - Advising (Two Positions: Portland & Gorham)
- The University of Maine
- Portland, ME (3 miles from South Portland, ME)
- 8 days ago
- Portland, ME (3 miles from South Portland, ME)
- 8 days ago
The University of Southern Maines Office of Advising is seeking two Administrative Specialist CL3 positions on our Portland and Gorham Campus. These are full-time in person positions that will...
In PersonNursing Unit Secretary - Nursing Intensive Care (NICU)
- Maine Health
- Portland, ME (3 miles from South Portland, ME)
- 11 days ago
- Portland, ME (3 miles from South Portland, ME)
- 11 days ago
Barbara Bush Children's Hospital Clerical/Administrative Support Req #: 79536 For a limited time MaineHealth is offering a $3,000 sign on bonuses for Nursing Unit Secretaries: Eligible candidates...
In PersonDemographic Data for South Portland, ME
Moving to South Portland, ME? Find some basic demographic data about South Portland, ME below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in South Portland, ME
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in South Portland, ME offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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